SayPro Facilitate the Monthly Pricing and Costing Review Meeting

1. Pre-Meeting Preparation:

• Ensure that all participants have access to the SayPro 01 January 06 Monthly SayPro Product Pricing and Costing Report ahead of time. This will give them a chance to review the details.
• Gather any necessary documents for the SCFR (Supply Chain and Financial Review, or similar acronym).
• Prepare a meeting agenda (below) and share it with participants prior to the meeting.

2. Meeting Agenda:

• Introduction (5 mins):
  • Welcome and Introductions.
  • Brief overview of the purpose of the meeting (review pricing, cost changes, and financial performance for the month).
• Review of Previous Action Items (10 mins):
  • Quick review of any follow-up actions from the last meeting.
  • Confirm whether those action items have been addressed and resolved.
• SayPro Product Pricing & Costing Report Review (30 mins):
  • Key Highlights:
    • Overview of any changes in pricing for the month.
    • Cost adjustments (raw material, labor, overheads, etc.).
    • Analysis of pricing vs. actual cost (profit margins).
    • Comparison with historical data and trends.
  • Challenges:
    • Any discrepancies or unexpected increases in costs.
    • Issues encountered with the supply chain or production affecting costs.
  • Questions/Discussions:
    • Open the floor for questions on the report.
    • Invite feedback on pricing strategy and cost control measures.
• SCFR (Supply Chain Financial Review) Report Discussion (20 mins):
  • Provide an overview of the SCFR related to the SayPro product line.
  • Discuss any variations between planned vs. actual performance, especially concerning costs or margins.
  • Financial Impact:
    • How are pricing adjustments affecting overall profitability?
    • Any significant cost-saving initiatives?
    • Discuss inventory management and how it influences pricing and cost structures.
  • Challenges:
    • Discuss potential future risks or issues that may affect pricing and costing.
• Action Items and Recommendations (10 mins):
  • Assign any necessary follow-up actions from the discussion.
  • Set a plan for addressing cost concerns, if any, and optimizing pricing.
• Closing (5 mins):
  • Summarize key takeaways and decisions made.
  • Confirm date and time for the next review meeting.

3. Meeting Facilitation Tips:

• Stay on Schedule: Make sure each agenda item is allocated sufficient time. A timer can help.
• Encourage Participation: Actively involve team members in discussions and ask for input on the reports.
• Clarify Technical Terms: If any jargon or complex financial terms come up (like SCFR), make sure to clarify them so everyone is on the same page.
• Actionable Outcomes: Ensure that action items are clearly defined and assigned to individuals. Set deadlines.

4. Post-Meeting Actions:

• Share meeting notes and action items promptly after the meeting.
• Follow up on action items and prepare for the next month’s review.