SayPro Task Tracker Template

The SayPro Task Tracker Template is a table-style format that organizes all project-related tasks, their status, assigned team members, deadlines, and other critical details. This helps ensure everything related to content categorization, archive page setup, and project milestones is on track.

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Task Tracker Table Layout:

Task ID	Task Description	Category	Assigned To	Start Date	Deadline	Priority	Status	Completion %	Notes
1	Organize and define categories for posts	Content Categorization	John Doe	March 10, 2025	March 15, 2025	High	In Progress	75%	Awaiting final approval of categories
2	Create subcategories under Marketing	Content Categorization	Jane Smith	March 10, 2025	March 12, 2025	Medium	Completed	100%	Subcategories for Marketing finalized
3	Design wireframe for archive page layout	Archive Setup	Mary Lee	March 12, 2025	March 18, 2025	High	In Progress	60%	Initial drafts complete
4	Develop the backend for archive page	Archive Setup	Chris Brown	March 14, 2025	March 20, 2025	High	Not Started	0%	Waiting on front-end design approval
5	Integrate filters and sorting options	Archive Setup	Emily Clark	March 17, 2025	March 22, 2025	Medium	Not Started	0%	Planning stage
6	Review and test archive page functionality	Testing	John Doe	March 21, 2025	March 25, 2025	High	Not Started	0%	Dependent on development completion
7	Final review and approval of archive page	Finalization	Sarah Taylor	March 24, 2025	March 26, 2025	High	Not Started	0%	Pending review from content team

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Columns Explanation:

1. Task ID: A unique identifier for each task to help reference and track the task easily.
2. Task Description: A brief summary of the task that needs to be completed. This will describe what the task involves (e.g., categorization, archive page layout, etc.).
3. Category: Defines the larger category under which this task falls, such as Content Categorization or Archive Setup. This helps in organizing tasks for different project phases.
4. Assigned To: The name of the person or team responsible for completing the task.
5. Start Date: The date when the task is expected to begin.
6. Deadline: The target date by which the task should be completed.
7. Priority: Defines how critical the task is to the overall project (e.g., High, Medium, Low).
8. Status: Current status of the task. Common options include Not Started, In Progress, Completed, On Hold, or Delayed.
9. Completion %: A numeric value (0-100%) indicating how much of the task has been completed.
10. Notes: Any additional details or comments related to the task (e.g., dependencies, blockers, clarifications).

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Key Sections for Task Tracking:

1. Categorization Tasks:

• Content Categorization: Organize and define post categories and subcategories. This task includes:
  • Deciding on broad content categories (e.g., Marketing, Sales, Product, etc.).
  • Creating subcategories for further refinement.
  • Assigning metadata to each post and ensuring they are tagged accordingly.

2. Archive Page Setup:

• Archive Page Wireframe Design: Task to design the layout of the archive page, ensuring that posts are displayed neatly by category, subcategory, and other relevant metadata.
  • This could include decisions about how the page will look (e.g., grid or list view).
  • Front-end design of the archive page interface.
• Backend Development: Development of the technical structure for the archive page (e.g., sorting, filtering options, and data integration).
  • Ensuring that the page loads content dynamically based on the chosen category or filter.
• Filter & Sorting Integration: Adding features like category filtering, date range filters, and sorting options to enhance the user experience on the archive page.
• Testing: A task for reviewing and testing the archive page functionality. This ensures that all features (like filters and sorting) work as expected.
• Review & Final Approval: After the page is developed and tested, the content team reviews the final design for any adjustments or improvements before launch.

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Workflow Example Using the Template:

1. Task 1: Organize and define categories for posts:
   • Assigned to: John Doe
   • Priority: High
   • Status: In Progress (75% complete)
   • Notes: The categories have been defined, but final approval from the content team is pending. After approval, the categorization will be implemented across the archive system.
2. Task 3: Design wireframe for archive page layout:
   • Assigned to: Mary Lee
   • Priority: High
   • Status: In Progress (60% complete)
   • Notes: Initial drafts of the layout have been completed. We’re awaiting feedback from the design team.
3. Task 4: Develop backend for archive page:
   • Assigned to: Chris Brown
   • Priority: High
   • Status: Not Started
   • Notes: Development cannot begin until the design wireframe is finalized.
4. Task 7: Final review and approval of archive page:
   • Assigned to: Sarah Taylor
   • Priority: High
   • Status: Not Started
   • Notes: Pending approval after testing phase is complete. The content team will review the final archive page layout and functionality.

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Benefits of Using the SayPro Task Tracker Template:

1. Clear Tracking of Progress: It’s easy to monitor how far along each task is, identify blockers, and take action to stay on schedule.
2. Accountability: The template clearly assigns tasks to specific team members, so everyone knows their responsibilities.
3. Deadline Awareness: The deadlines help the team stay focused on when tasks need to be completed.
4. Collaboration: Having a central document for task tracking promotes team collaboration, with everyone able to provide updates and feedback.
5. Prioritization: The priority column ensures that critical tasks are addressed first.