SayPro Performance Registration Form: A Detailed Submission Template for Theatre Groups.

Event: SayPro Monthly Theatre Performances
Event Date: January 2025
Location: SayPro Virtual Platform and/or In-Person Event Venue
Organized by: SayPro Competitions Office

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Overview

The SayPro Performance Registration Form is designed to collect detailed information from theatre groups wishing to participate in the SayPro Monthly Theatre Performances. This form will allow performers, directors, and theatre companies to submit essential details about their production, enabling the SayPro Competitions Office to efficiently assess, categorize, and schedule performances for the event. The registration will also ensure that all submissions comply with the event’s requirements and help the team organize logistics, technical needs, and promotional materials for each performance.

The form will include various sections designed to capture key details about the performance, including information about the script, cast, director, production team, and a brief play description. Additionally, this form will serve as the primary method for theatre groups to submit their content for review and selection.

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Key Sections of the SayPro Performance Registration Form

1. Theatre Group Information

• Group Name:
  (Enter the name of the theatre group or company presenting the performance.)
• Contact Information:
  • Primary Contact Name:
    (The main point of contact for communication regarding the performance.)
  • Email Address:
    (For official correspondence and notifications.)
  • Phone Number:
    (Primary phone number for any urgent matters.)
• Social Media Handles (Optional):
  (To help with promotion and recognition, please include relevant social media links.)

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2. Performance Title and Description

• Performance Title:
  (The title of the performance as it should appear in event listings and promotional materials.)
• Brief Play Description:
  (Provide a 200-300 word summary of the play. This should give the audience and judges a clear understanding of the plot, theme, and overall message of the production.)
• Genre/Style:
  (Indicate the genre or style of the performance—e.g., drama, comedy, musical, experimental theatre, etc.)
• Target Audience:
  (Who is the performance intended for? E.g., general audience, family-friendly, adults, niche groups, etc.)

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3. Production Details

• Director’s Name:
  (The name of the director of the performance.)
• Cast Information:
  (List the key cast members and their roles in the performance. Include actor names and a brief note about their background or relevant experience if desired.)
  • Lead Actor 1 (Character Name)
  • Lead Actor 2 (Character Name)
  • Supporting Cast Members (Optional: You may list supporting roles or notable cast members.)
• Production Team:
  (Please provide the names and roles of other important members of the production team, such as the stage manager, lighting designer, costume designer, sound engineer, etc.)
  • Stage Manager:
  • Lighting Designer:
  • Sound Designer:
  • Set Designer:
  • Costume Designer:
• Performance Duration:
  (Indicate the estimated run time of the performance, including intermissions if applicable.)

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4. Script and Content Submission

• Script Submission:
  (Upload the full script of the performance or provide a link to an online document, such as a Google Doc, if available. This will be used for review purposes and to ensure the content is suitable for the event.)
• Performance Video Submission:
  (Upload a 3-5 minute video of a rehearsal or a teaser of the performance. This video will help the judges evaluate the quality of the acting, directing, and overall production.)
  Note: The video must comply with SayPro’s technical guidelines for submissions.
• Trigger Warnings (if applicable):
  (Please indicate any content warnings that the performance may contain, such as violence, strong language, or sensitive themes. This is important for audience and judge awareness.)

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5. Technical and Stage Requirements

• Stage Requirements:
  (List the basic technical and stage requirements needed for the performance. This may include specific set pieces, props, or any unique staging needs.)
  • Set Design:
  • Lighting Needs:
  • Sound Requirements:
  • Other Technical Requirements:
• Virtual/Remote Performance Needs (if applicable):
  (For performances that will be streamed virtually or produced remotely, please indicate any unique requirements for filming, virtual staging, or other technological considerations.)

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6. Performance Availability and Scheduling

• Preferred Performance Dates:
  (Please select the dates you prefer for your performance during the event window, such as 01/21/2025 to 01/30/2025. This helps with scheduling and ensures there are no conflicts.)
• Performance Format:
  • Live Performance (In-Person):
  • Virtual (Streamed Performance):
  • Hybrid (Both In-Person and Virtual):
• Rehearsal Schedule:
  (Please provide a brief overview of the rehearsal schedule leading up to the event, including key dates or milestones for the performance.)

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7. Additional Comments or Special Requests

• Special Requests:
  (Please include any additional requests or considerations for your performance, such as specific promotional needs, accommodations, or additional logistical details that the SayPro Competitions Office should be aware of.)

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Final Steps for Submission

• Agreement to Event Guidelines:
  (The theatre group must acknowledge that they have read and agreed to SayPro’s event guidelines, including any policies related to performance content, rehearsal protocols, technical requirements, and audience engagement.)
  Checkbox: I agree to the terms and conditions of participation in the SayPro Monthly Theatre Performances.
• Submit the Registration:
  (Once all the required information has been completed and all files have been uploaded, the theatre group will click the Submit button to finalize their registration. A confirmation email will be sent to the primary contact with a summary of the registration details and next steps.)

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Expected Outcome and Benefits

By completing the SayPro Performance Registration Form, theatre groups will:

• Ensure that their performance is considered for inclusion in the SayPro Monthly Theatre Performances.
• Provide necessary technical and logistical information that will help SayPro’s team schedule the performance and ensure a smooth experience for both performers and viewers.
• Receive visibility and promotion for their production across SayPro’s platforms, including social media, newsletters, and event-related materials.
• Gain access to a structured, professional platform for showcasing their work and potentially gaining recognition from industry professionals and investors.

In conclusion, the SayPro Performance Registration Form is an essential tool for gathering necessary details from theatre groups, ensuring that the January 2025 SayPro Monthly Theatre Performances runs smoothly and successfully while providing significant exposure to all participating groups.