SayPro Develop a list of prompts to use for interviews and reviews (100 prompts per session).

Developing a comprehensive list of 100 interview and review prompts for SayPro’s employees, stakeholders, or participants will provide valuable insights and feedback that can guide the organization’s ongoing assessments and improvements. Below are prompts organized into categories, which can be tailored for various sessions, including project reviews, employee feedback, program evaluations, and performance assessments.

1. General Project/Program Feedback (100 Prompts)

A. Project Overview & Goals

1. What were the main objectives of this project?
2. Were the project goals clearly communicated from the start?
3. How aligned were the project goals with the overall organizational strategy?
4. Did the project meet its stated objectives?
5. Were the objectives realistic and achievable within the given time frame?
6. Were the project deliverables clearly defined?
7. How were the success criteria established for the project?
8. Did the project outcomes align with stakeholder expectations?
9. What factors contributed most to the success of the project?
10. Were any goals revised or adjusted during the project? If so, why?

B. Planning and Preparation

11. How well was the project planned prior to its execution?
12. Were resources allocated effectively in the planning phase?
13. Did the planning process include input from all relevant stakeholders?
14. How did the project’s timeline align with actual progress?
15. Were risks identified and mitigated in the planning stages?
16. Were there any unforeseen challenges during the planning phase?
17. How would you assess the quality of the project plan?
18. Was the scope of the project well-defined and agreed upon?
19. Did the project plan address potential roadblocks or issues?
20. Were the resources, including personnel, adequately planned for?

C. Team Performance

21. How would you rate the overall performance of the project team?
22. Did team members have the necessary skills and resources to succeed?
23. Were roles and responsibilities clearly defined within the team?
24. How effectively did team members collaborate with one another?
25. Were there any communication challenges within the team?
26. Did the team receive adequate training to fulfill their roles?
27. How well did the project manager handle team dynamics?
28. How effective was the leadership provided by the project manager?
29. Did the team remain motivated throughout the project?
30. What could be improved in terms of team collaboration?

D. Execution and Monitoring

31. How closely did the project stick to the timeline?
32. Were key milestones achieved as planned?
33. How effective were the monitoring and tracking systems during the project?
34. Was data collected regularly to track progress?
35. Were there any unexpected changes or delays during execution?
36. How well did the project adapt to changes or unforeseen issues?
37. How effective was the monitoring of project quality?
38. Were the performance indicators useful in tracking progress?
39. Were the project’s outputs consistently monitored and evaluated?
40. How well was feedback collected during the project?

E. Challenges and Issues

41. What were the biggest challenges faced during the project?
42. How were challenges addressed throughout the project?
43. Were there any risks that were not anticipated?
44. How was the project impacted by external factors or unforeseen events?
45. Was there a crisis or unexpected situation that affected the project?
46. Did the project experience any budget overruns?
47. Was resource allocation a challenge during the project?
48. Were there any issues with stakeholder expectations or communication?
49. How did the team resolve conflicts or disagreements?
50. How effectively did the project address issues that arose during execution?

F. Impact and Outcomes

51. How do you evaluate the overall success of the project?
52. Did the project deliver the expected impact to stakeholders or beneficiaries?
53. What was the long-term value or benefit of the project?
54. Were the project outcomes in line with the anticipated results?
55. How satisfied were the stakeholders with the final outcomes?
56. Did the project achieve its financial goals or objectives?
57. Was the project’s impact measurable and documented?
58. How did the project contribute to SayPro’s broader mission?
59. What lasting effects did the project have on the team or organization?
60. Were the lessons learned from this project applied to future work?

G. Evaluation and Reflection

61. What worked well during the project execution?
62. What could have been done differently to improve outcomes?
63. Were the project’s goals and objectives realistic?
64. What aspects of the project could be improved for future projects?
65. Were there any unanticipated benefits or unexpected positive outcomes?
66. How well did the project adhere to quality standards?
67. How would you rate the overall execution of the project?
68. Did the project management approach support the team’s effectiveness?
69. Were there any gaps in communication during the project’s lifecycle?
70. Was there a clear understanding of roles and responsibilities throughout?

H. Recommendations for Future Projects

71. What improvements should be made to the project planning phase?
72. How can the communication process be improved in future projects?
73. What changes could be made to the way teams are managed in future projects?
74. Should any tools or technology be improved or changed for future projects?
75. How can we better anticipate and manage risks in future projects?
76. What would help improve the coordination between different teams or departments?
77. What can we do to improve project tracking and monitoring?
78. How can feedback be collected more effectively in future projects?
79. What additional training would benefit the team for future projects?
80. What should be prioritized to ensure better outcomes in the next project?

I. Documentation and Reporting

81. Was the documentation throughout the project clear and comprehensive?
82. Were there any gaps in the documentation provided to stakeholders?
83. Was the reporting system useful for tracking project progress?
84. How can the quality of project reports be improved?
85. Were all the key milestones and achievements documented accurately?
86. Were reports delivered to stakeholders in a timely manner?
87. Was there a clear system for archiving project documents for future reference?
88. Were the project’s results documented in a way that is easy to understand?
89. Did the documentation capture lessons learned and recommendations for future work?
90. How well did the documentation reflect the challenges faced during the project?

J. Post-Project Evaluation

91. How effectively were the results of the project communicated after completion?
92. Was there an internal review or debriefing after the project ended?
93. Did the project undergo a formal evaluation? Was it useful?
94. How satisfied were the team members with the final evaluation?
95. Were any project outcomes revisited or reassessed after the project closed?
96. What feedback was gathered from stakeholders after project completion?
97. Did the project lead to any new opportunities or initiatives?
98. Was there an analysis of cost-benefit and return on investment for the project?
99. Were the project’s learnings shared with other teams or departments?
100. What steps have been taken to apply the lessons learned from this project?

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2. Interview and Review Process Prompts

A. Employee Performance Feedback (100 Prompts)

1. How would you describe your overall experience working with this team?
2. How well do you think you performed in your role during the project?
3. Were your goals and responsibilities clearly outlined at the start of the project?
4. How well did you manage your workload during this project?
5. Did you face any challenges in performing your tasks? If yes, how did you overcome them?
6. How did you collaborate with other team members during the project?
7. Do you feel your skills were effectively utilized on this project?
8. What part of your role did you find most rewarding?
9. Were there any aspects of the project you felt unprepared for?
10. How did you handle conflicts or disagreements with colleagues during the project?
11. Were you satisfied with the level of communication within the team?
12. Did you feel supported by your manager or project leader?
13. How well did your team meet deadlines and deliverables?
14. Were there any unexpected challenges or obstacles you had to address?
15. How well did you adapt to changes during the project?
16. What feedback have you received from your peers or manager?
17. How well did you manage your time throughout the project?
18. Did you receive adequate resources and support to perform your job?
19. Were there any training or development needs that became apparent during the project?
20. How would you rate the quality of the tools and resources provided to you?
21. How would you describe your communication with project stakeholders?
22. Did you feel that your input and opinions were valued by the team?
23. What would you improve in your work performance next time?
24. How did you contribute to the success of the project?
25. How would you rate your level of engagement with the project?
26. Were you able to meet all the performance expectations set for you?
27. Did you encounter any personal or professional growth opportunities during the project?
28. What part of your role would you like more responsibility in for future projects?
29. Did the project offer opportunities for you to learn new skills?
30. How do you feel about the feedback you received at the conclusion of the project?

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By using these detailed prompts, SayPro can conduct thorough interviews and reviews to assess both individual and organizational performance, identify areas for improvement, and implement strategies for continuous growth and success.