SayPro Job Description & Tasks

Position Title:
Content Identification and Post Archiving Specialist

Department:
SayPro Posts Office
Reporting To:
SayPro Marketing Royalty (SCMR)

Project Assignment:

• SayPro Monthly January SCMR-4
• SayPro Quarterly Post Archiving

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Primary Objective:

To systematically identify, classify, and archive digital content such as blog posts, news articles, and updates that are no longer active but are required for retention as part of SayPro’s knowledge management and record-keeping initiatives.

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Key Responsibilities:

1. Content Identification

• Review Website Content:
  Conduct monthly and quarterly audits of all content published on SayPro platforms (including but not limited to blog posts, articles, press releases, event updates, and program announcements).
• Age-Based Filtering:
  Identify content older than the specified duration (e.g., 3 months) using date stamps, post metadata, and system logs.
• Relevancy Evaluation:
  Work closely with content owners or department representatives to evaluate if posts are still relevant or need to remain live for public visibility.
• Categorization:
  Classify content into:
  • Active (Still relevant/displayed)
  • Archive-ready (No longer active, but important for records)
  • Expired/Redundant (To be considered for deletion upon approval)

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2. Post Eligibility & Archiving Assessment

• Archiving Criteria Definition:
  Apply criteria set by SCMR such as:
  • Non-redundancy
  • Legal retention requirements
  • Historical or strategic importance
  • Reference value for internal teams or external stakeholders
• Cross-Reference with SayPro Monthly SCMR-4 Reports:
  Align monthly and quarterly archiving decisions with content listed in SayPro’s January SCMR-4 reports to ensure consistency and compliance.
• Liaise with Content Creators:
  Communicate with departments or authors to confirm the archiving or removal of content. Obtain necessary approvals for archiving actions.

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3. Post Archiving Tasks

• Archiving Execution:
  Move eligible posts to the designated “Archive Zone” or backend CMS section where they are no longer publicly visible but can be accessed by internal staff.
• Tagging & Metadata Updates:
  Update metadata fields such as:
  • Archival date
  • Category (e.g., training, news, events)
  • Department owner
  • Reason for archiving
• Storage and Backup:
  Ensure archived posts are:
  • Stored in SayPro’s digital knowledge management system
  • Backed up on SayPro cloud and secure storage systems
  • Documented in a central archiving register or index

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4. Reporting & Compliance

• Quarterly Reporting:
  Prepare detailed reports on:
  • Total posts reviewed
  • Number of posts archived
  • Summary of content types and departments affected
• Audit Trail Maintenance:
  Maintain a clear digital trail of archiving decisions, including approval records, communication logs, and before/after content screenshots.
• Compliance Monitoring:
  Ensure adherence to SayPro’s internal archiving policy, digital record retention guidelines, and relevant legal compliance requirements.

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Required Skills & Tools

• Knowledge of content management systems (CMS) like WordPress, Joomla, or custom SayPro systems
• Familiarity with SayPro’s digital communication standards
• Proficiency in metadata tagging and digital file management
• Strong organizational and communication skills
• Understanding of digital archiving principles and legal retention policies

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Performance Indicators

• Timeliness in conducting content reviews (monthly and quarterly)
• Accuracy of post classification and eligibility tagging
• Completeness of archiving logs and documentation
• Responsiveness to internal queries from SCMR or content owners
• Audit readiness and data retrieval efficiency