SayPro Monitoring and Activity Log Template

The SayPro Monitoring and Activity Log Template is a simple, structured tool designed to help participants track user activities by role across the SayPro content management system. It ensures that user interactions with content—such as drafting, editing, approving, publishing, or modifying settings—are recorded consistently, enabling detailed review and analysis of team productivity, workflow efficiency, and compliance with SayPro’s role-based access controls under the SayPro Marketing Royalty SCMR (SCMR-4) system.

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1. Purpose of the Activity Log Template

The template helps SayPro participants:

• Monitor and record daily or weekly user actions by role.
• Assess role-based workflow performance (e.g., how many posts each editor has reviewed).
• Track how contributors and editors interact with content over time.
• Identify workflow bottlenecks, unauthorized actions, or permission misalignments.
• Collect evidence for SCMR-4 performance-based reporting, royalty calculations, and audits.

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2. Recommended Template Columns

Date	User Name	Role	Action Type	Content Title / ID	Time Spent (min)	Status	Comments / Notes
2025-04-28	Lebo Mkhize	Contributor	Draft Created	“How to Use SayPro”	45	Draft Submitted	First version, needs editorial feedback
2025-04-28	Susan Mthembu	Editor	Edited & Approved Draft	“How to Use SayPro”	30	Approved	Edited formatting, added header structure
2025-04-28	Sipho Dlamini	Administrator	Role Permission Updated	User: L.Mkhize	5	Complete	Assigned Contributor role
2025-04-29	Susan Mthembu	Editor	Published Post	“How to Use SayPro”	10	Published	Scheduled for 2025-04-30

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3. Action Type Reference List

To ensure consistency, the following predefined action types should be used in the “Action Type” column:

• Draft Created
• Content Edited
• Content Submitted for Review
• Returned for Revision
• Content Approved
• Content Rejected
• Post Published
• Post Scheduled
• Media Uploaded
• Analytics Viewed
• Permissions Updated
• User Account Modified
• Comment Moderated

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4. How to Use the Template

Step 1: Daily/Weekly Logging

Participants (or the assigned monitoring officer) should update the template daily or weekly with user actions pulled from:

• CMS system logs
• Submission and approval records
• Platform analytics access logs
• Manual observation (e.g., during training sessions or role testing)

Step 2: Categorize by Role

Ensure each activity is clearly linked to a user’s assigned role (Contributor, Editor, Administrator) to support comparative role-based performance tracking.

Step 3: Review for SCMR Reporting

Aggregate key metrics (e.g., total published posts by editors, contributor submission rates) for inclusion in monthly SCMR-4 Reports and SayPro Posts Office evaluations.

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5. Key Use Cases

• Workflow Monitoring: Ensure users are completing tasks according to workflow (e.g., draft → review → publish).
• Training Progress: Monitor how new users are progressing through their training and assignments.
• Compliance Checks: Detect activities performed outside of role permissions.
• Performance Insights: Identify top contributors or editors and recognize underutilized team members.

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6. Benefits of the Template

• Simple and intuitive for manual or semi-automated use.
• Aligns with SayPro’s structured content workflow and permission model.
• Helps create a transparent record of how each team member contributes to the platform.
• Enhances accountability and traceability.
• Supports accurate attribution of work for royalties and recognition.

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7. Conclusion

The SayPro Monitoring and Activity Log Template is an essential tool for understanding how each role interacts with the SayPro platform. It supports transparency, performance tracking, workflow optimization, and fair royalty assessment under the SayPro Marketing Royalty SCMR system.