Below is a structured SayPro Chief Performance Feedback Template designed to guide evaluators in providing clear, constructive, and actionable feedback for each Chief. This template can be used monthly, quarterly, or during formal reviews.

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✅ SayPro Chief Performance Feedback Template

Purpose: To assess the performance of each Chief in a consistent, transparent, and developmental manner—highlighting strengths, areas for improvement, and suggestions for growth.

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📄 General Information

Chief’s Name
Position
Department
Evaluation Period
Evaluator(s)
Date of Feedback

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✅ 1. Key Performance Summary

Performance Area	Summary
Strategic Alignment	[E.g. Met/Did not meet departmental strategic goals]
Operational Efficiency	[E.g. Delivered 85% of targets on time]
Financial Accountability	[E.g. Managed budget within 5% variance]
Innovation & Leadership	[E.g. Introduced a new process that increased efficiency]
Stakeholder Engagement	[E.g. Strengthened donor relations or improved internal communication]

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⭐ 2. Strengths

List specific strengths observed in the Chief’s performance, leadership, or impact on the organization.

• Example: Demonstrates strong data-driven decision-making that has improved program delivery timelines.
• Example: Builds high-performing, collaborative teams with strong morale.
• Example: Shows excellent adaptability during organizational transitions.

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⚠️ 3. Areas for Improvement

Identify areas where performance fell short of expectations, along with examples or context.

• Example: Needs to improve budget forecasting accuracy; current projections vary significantly from actuals.
• Example: Communication of departmental priorities to staff is inconsistent.
• Example: Response time to cross-functional issues has caused operational bottlenecks.

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📈 4. Suggestions for Development

Offer practical, constructive guidance to support the Chief’s growth and performance enhancement.

Area	Suggestion
Strategic Thinking	Participate in a quarterly strategic planning workshop with the CEO and Board.
Communication	Schedule biweekly team updates to improve alignment and staff clarity.
Process Improvement	Implement agile sprints for better tracking and delivery of key initiatives.
Financial Oversight	Attend advanced budgeting and financial risk management training.
Leadership Development	Engage in executive coaching or peer mentoring with another Chief.

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🔄 5. Agreed Action Points

Action Item	Responsible	Deadline	Status
Improve budget accuracy through revised planning process	CFO	30 June	In Progress
Implement monthly team alignment meetings	CMO	15 May	Not Started
Launch KPI dashboard for transparency	CTO	5 May	Complete

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🟢 6. Overall Performance Rating (Optional)

Rating	Definition
⭐⭐⭐⭐⭐	Exceptional – Consistently exceeds expectations in all areas
⭐⭐⭐⭐	Strong – Meets expectations with minor improvements needed
⭐⭐⭐	Satisfactory – Meets most expectations; some gaps exist
⭐⭐	Needs Improvement – Significant gaps in key areas
⭐	Unsatisfactory – Consistently underperforms; corrective action required

Final Rating: ⭐⭐⭐⭐

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✍️ Evaluator’s Summary

A brief summary of the Chief’s overall contribution, tone of feedback session, and commitment to improvement.

Example: “The CMO has demonstrated strong creativity and campaign execution, though alignment with conversion targets needs more focus. Feedback was received positively, and the Chief has committed to biweekly reviews and team realignment efforts over the next 30 days.”

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🖊️ Signatures

Evaluator	_____________________	Date: __________
Chief (Recipient)	_____________________	Date: __________

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Would you like this feedback template in Microsoft Word, Google Docs, or fillable PDF format for easy use and sharing across the SayPro leadership team?