SayPro A template used to gather structured feedback from internal and external stakeholders on the updated strategic documents.

Here is a template for gathering structured feedback from both internal and external stakeholders regarding updated strategic documents. This template ensures that feedback is organized and aligned with SayPro’s objectives and provides clear insights into areas for improvement, alignment, and further clarification.

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SayPro Strategic Documents Feedback Template

1. Document Information

• Document Title:
  • [Insert name of the document being reviewed]
    (e.g., “Updated Strategic Plan 2025-2030”)
• Version:
  • [Insert version number]
    (e.g., Version 2.0)
• Date of Review:
  • [Insert review date]
• Stakeholder Type:
  • [Internal/External]
• Name of Reviewer:
  • [Insert reviewer’s name]
• Role/Position:
  • [Insert reviewer’s role or position]

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2. General Overview

• Overall Impression:
  • What is your overall impression of the updated document?
    (Briefly describe your thoughts on the document as a whole.)
  • Rating (1-5): [ ]
    (1 = Very Poor, 5 = Excellent)
  • Comments:
    • [Provide a brief summary of your overall feedback]

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3. Alignment with Strategic Goals

• Alignment with SayPro’s Vision and Mission:
  • Do you think the updated document aligns with SayPro’s vision and mission?
    • Yes
    • No
  • Comments:
    • [Provide any feedback on alignment, suggesting areas where the document might better reflect SayPro’s vision and mission, if applicable.]
• Relevance to Current and Future Objectives:
  • How relevant do you think the updated document is to SayPro’s current and future objectives?
  • Rating (1-5): [ ]
  • Comments:
    • [Provide feedback on whether the document reflects the organization’s evolving objectives and strategic needs.]

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4. Clarity and Usability

• Clarity of Key Sections:
  • Are the sections of the document clear and easy to understand?
    • Yes
    • No
  • Comments:
    • [Provide feedback on any areas that could be more clearly presented, including language, terminology, or section organization.]
• Ease of Use:
  • Is the document easy to navigate and use for decision-making or implementation?
    • Yes
    • No
  • Comments:
    • [Provide suggestions on improving the layout, structure, or any other usability concerns.]

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5. Monitoring and Evaluation (M&E) Framework

• Effectiveness of M&E Indicators:
  • Are the monitoring and evaluation indicators clear and effective in measuring success?
    • Yes
    • No
  • Comments:
    • [Provide feedback on whether the indicators are suitable, if any are missing, or if any adjustments are needed.]
• Relevance of M&E Methodologies:
  • Do you believe the updated methodologies for monitoring and evaluation are appropriate for the strategy’s objectives?
    • Yes
    • No
  • Comments:
    • [Suggest improvements or identify areas where methodologies could be more robust or aligned with the strategic goals.]

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6. Stakeholder Engagement

• Inclusion of Stakeholder Needs:
  • Do you think the document adequately reflects the needs and perspectives of key stakeholders (e.g., beneficiaries, partners, internal teams)?
    • Yes
    • No
  • Comments:
    • [Provide feedback on how well the document engages stakeholders and if there are areas where their needs might be better represented.]
• Engagement and Consultation Process:
  • Do you believe the consultation and feedback process for the updated document was comprehensive and inclusive?
    • Yes
    • No
  • Comments:
    • [Suggest areas where further consultation or engagement might improve the document.]

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7. Impact and Feasibility

• Practicality of Implementation:
  • Does the updated document provide a realistic and actionable roadmap for implementation?
    • Yes
    • No
  • Comments:
    • [Provide feedback on whether the document outlines feasible steps, timelines, and resources for implementation.]
• Anticipated Impact:
  • Do you think the changes in the updated document will have a measurable impact on achieving SayPro’s goals?
    • Yes
    • No
  • Comments:
    • [Offer insights into potential outcomes and the likely impact of the changes made.]

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8. Resource and Capacity Requirements

• Adequacy of Resource Allocation:
  • Does the updated document allocate resources appropriately to achieve its goals?
    • Yes
    • No
  • Comments:
    • [Provide suggestions on how resources could be better allocated or if additional resources are required.]
• Capacity Building Needs:
  • Do you think the document adequately addresses the capacity-building needs for successful implementation?
    • Yes
    • No
  • Comments:
    • [Provide feedback on whether further capacity-building measures should be included.]

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9. Suggestions for Improvement

• Key Recommendations:
  • What are your main recommendations for improving this document?
    • [Provide detailed suggestions on areas where the document could be strengthened, clarified, or improved.]
• Additional Comments:
  • [Provide any additional thoughts or feedback that were not covered in previous sections.]

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10. Final Evaluation

• Overall Feedback:
  • Please summarize your thoughts on the updated document, including its strengths, weaknesses, and any critical issues that need to be addressed.
  • Rating (1-5): [ ]
    (1 = Very Poor, 5 = Excellent)
  • Additional Comments:
    • [Provide a final assessment or overall feedback.]

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Instructions for Completing the Feedback Template:

1. Be Specific: Where possible, provide specific examples or references to sections in the document that you are commenting on.
2. Constructive Criticism: Ensure that feedback is constructive and offers solutions or suggestions for improvement.
3. Stakeholder Perspectives: Consider the document’s alignment with the perspectives and needs of both internal teams and external partners, such as beneficiaries or donors.
4. Confidentiality: If this feedback form is confidential, ensure that the reviewer understands that their feedback will be kept confidential and used solely for the improvement of the document.

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This feedback template is designed to gather structured, actionable insights from stakeholders, ensuring that the updated strategic documents are comprehensive, relevant, and aligned with SayPro’s vision, goals, and operational needs. It ensures that feedback is captured in a way that can be easily analyzed and used to inform the revision process.