SayPro KPI vs Deliverables Comparison Sheet

Creating a SayPro KPI vs Deliverables Comparison Sheet involves identifying Key Performance Indicators (KPIs) and comparing them directly against the deliverables associated with a project, service, or program. This is particularly useful for performance tracking, accountability, and ensuring that goals align with outputs.

Below is a detailed layout and explanation of such a comparison sheet:

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📊 SayPro KPI vs Deliverables Comparison Sheet

Category	Key Performance Indicator (KPI)	Target/Goal	Actual Performance	Deliverables	Status	Comments
1. Training & Development	Number of people trained	500 individuals per quarter	475 individuals	Training manuals, attendance records, certificates issued	⚠️ Partial	Slight underperformance due to venue capacity limits
2. Job Placement	Job placements within 3 months post-training	80% placement rate	82%	Placement reports, employment contracts	✅ Achieved	Exceeded placement target
3. Community Outreach	Number of community events conducted	10 events per year	9 events	Event reports, media coverage, participant lists	⚠️ Partial	One event postponed due to weather
4. Skills Assessment	Number of assessments conducted	1,000 assessments	1,050 assessments	Assessment tools, results logs	✅ Exceeded	Demand higher than expected
5. Stakeholder Engagement	Quarterly stakeholder meetings	4 meetings/year	4 meetings held	Meeting minutes, attendance registers	✅ Achieved	Positive feedback received
6. Compliance & Reporting	Timely submission of reports to funders	100% on-time submission	100%	Monthly and quarterly reports submitted	✅ Achieved	No issues reported
7. Digital Infrastructure	E-learning platform uptime	99% uptime/month	97.5%	System logs, platform usage data	❌ Not Met	Technical issues in March affected uptime
8. Financial Management	Budget adherence	≤5% variance	3.8% variance	Budget reports, expenditure logs	✅ Achieved	Within acceptable limits

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✅ How to Use This Sheet

1. KPI Column: These are the performance metrics aligned with SayPro’s strategic goals.
2. Target/Goal: The measurable objective for each KPI.
3. Actual Performance: What was achieved during the reporting period.
4. Deliverables: The tangible or verifiable items related to the KPI.
5. Status: Use symbols (✅ Achieved, ⚠️ Partial, ❌ Not Met) for quick insights.
6. Comments: Add insights, context, or explanation for results (especially for partial or unmet KPIs).

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🔍 Benefits of the KPI vs Deliverables Comparison Sheet

• Improves accountability by linking outputs directly to targets.
• Simplifies reporting to funders, partners, and stakeholders.
• Enhances performance tracking and helps identify gaps early.
• Supports strategic decision-making with real-time data.

Would you like this in Excel format, or do you want a template you can edit online?