SayPro SayPro GPT Theme Extraction Template

Here is a SayPro GPT Theme Extraction Template, designed to help you use AI (like GPT) to extract themes from various qualitative data sources (e.g. interviews, reports, surveys, or meeting transcripts) for SayPro’s programs and operations.

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🧠 SayPro GPT Theme Extraction Template

📋 1. Input Information

Field	Details
Source of Data	(e.g., Interview, Report, Focus Group)
Date Collected	(e.g., 10 May 2025)
Facilitator/Author	(e.g., John Doe, SayPro Project Manager)
Target Audience	(e.g., Youth Beneficiaries, Employers)
Data Format	(e.g., Transcript, Notes, Audio Summary)
Word Count (approx.)	(e.g., 1,200 words)

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📂 2. Raw Extract (Input for GPT)

Paste here the full transcript, notes, or paragraph(s) for GPT processing.

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🧠 3. GPT Instruction Prompt

This is the standardized prompt to give GPT:

“Extract the main themes from the following qualitative text. Summarize each theme with a short title, a description, and one example quote. Limit to 5–7 themes. Ensure relevance to SayPro’s focus areas: youth development, training, employment, community impact, and stakeholder engagement.”

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📝 4. GPT Output – Extracted Themes

Theme Title	Description	Example Quote
1. Access to Opportunities	Participants noted unequal access to skills and job markets.	“We want to work, but don’t know where to start.”
2. Skills Development Needs	Need for practical, job-ready training in ICT and business.	“We need training that helps us start something right away.”
3. Community Involvement	Local leaders want more SayPro collaboration in planning stages.	“SayPro should ask us before launching programs.”
4. Digital Inclusion	Many respondents lack internet or devices for online learning.	“Online training is great, but what if you don’t have Wi-Fi?”
5. Youth Empowerment	Programs increased self-confidence and purpose among youth.	“I now believe I can make a change in my life.”
6. Job Market Challenges	Difficulty in connecting training with real job openings.	“I finished the course but still struggle to find a job.”

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📊 5. Theme Frequency Tracker (Optional)

Theme	Mention Count	% of Total Responses
Access to Opportunities	23	35%
Digital Inclusion	15	22%
…	…	…

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✅ 6. Actions & Recommendations (Based on Themes)

Theme	Suggested Action	Priority
Digital Inclusion	Provide offline access options or data stipends	High
Community Involvement	Introduce local advisory panels in new regions	Medium
Skills Development	Add entrepreneurship modules to current training programs	High

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📁 7. Archive & Tagging

• Tags: #YouthTraining #DigitalAccess #CommunityFeedback
• Saved in Folder: SayPro/ThematicAnalysis/May2025

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Would you like this template exported as a Word or Excel document?