Saypro Audit Completion Report (SCLMR-5-ACR): A final report documenting the completion of the audit, the corrective actions, and the resolution status of any discrepancies.

Here is a complete template for the SayPro Audit Completion Report (SCLMR-5-ACR). This report is designed to document the closure of a data audit, confirm the implementation of corrective actions, and provide a resolution status for all previously identified discrepancies.

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✅ SayPro Audit Completion Report

Form Code: SCLMR-5-ACR
Title: Audit Completion Report – Data Accuracy & Resolution Status
Linked Reports:

• Audit Findings Report (SCLMR-5-AFR)
• Corrective Action Plan (SCLMR-5-CAP)

Project Name: [Insert Project Name]
Location: [Region/Facility]
Audit Period: [Start Date – End Date]
Report Submission Date: [DD/MM/YYYY]
Prepared By: [Auditor Name & Title]
Approved By: [Supervisor/Manager]

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📝 Section 1: Purpose of the Report

This Audit Completion Report (SCLMR-5-ACR) formally closes the data accuracy audit process initiated under the SayPro Monitoring & Evaluation framework. It summarizes the findings, tracks implementation of corrective actions, and confirms the resolution status of discrepancies identified during the audit.

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📋 Section 2: Summary of Audit Process

• Audit Conducted On: [Insert date(s)]
• Sites Audited: [List facilities, schools, or departments]
• Indicators Reviewed: [List or summarize indicator names]
• Total Discrepancies Identified: [Number]
• Total Corrective Actions Required: [Number]
• Follow-up Activities Completed: Yes / No
• Final Data Accuracy Score: [e.g., 91%]

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📊 Section 3: Corrective Actions & Resolutions Summary

Finding ID	Original Issue	Corrective Action Taken	Status	Date Completed	Verified By	Evidence Location
F001	ANC overreporting	Introduced unique ID tracking; cleaned register	Resolved	16 June 2025	M&E Supervisor	Annex A – Register photo
F002	Missing disaggregated data	New forms developed and distributed	Resolved	25 June 2025	Training Manager	Annex B – New form copy
F003	Missing attendance logs	Archiving SOP implemented	Partially Resolved	10 July 2025	Education Officer	Annex C – SOP doc
F004	Outdated tally sheets	Replaced forms at all sites	Resolved	28 June 2025	District M&E Lead	Annex D – Distribution log

Resolution Definitions:

• Resolved: Fully addressed with evidence
• Partially Resolved: Action taken, but full compliance pending
• Unresolved: No sufficient action taken

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📈 Section 4: Data Quality Improvement Summary

Indicator Area	Initial Accuracy (%)	Post-Correction Accuracy (%)	Improvement (%)
Health	84%	95%	+11%
Education	77%	90%	+13%
Livelihoods	95%	98%	+3%

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🛠️ Section 5: Lessons Learned

1. Standardized ID systems reduce duplication risks significantly.
2. Version control and form updates must be centrally managed.
3. Archiving protocols require reinforcement and training at facility level.
4. Regular supervisory reviews help sustain data quality improvements.

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📬 Section 6: Final Recommendations

• Integrate audit recommendations into annual staff performance appraisals.
• Conduct refresher data quality training every six months.
• Maintain a rolling audit calendar for sustainability.
• Engage community stakeholders in validating key data where possible.

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📥 Section 7: Attachments & Supporting Documents

• Annex A: Final Audit Tracker
• Annex B: Corrective Action Verification Forms
• Annex C: Audit Summary Dashboards
• Annex D: Staff Acknowledgement Memos
• Annex E: Updated Registers/Forms

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🖊️ Section 8: Sign-Off

Name	Role	Signature	Date
[Prepared By]	Audit Team Lead
[Reviewed By]	M&E Manager
[Approved By]	Program Director

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📆 Next Scheduled Audit: [Insert Date of Next Audit or “TBD”]

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