Author: Daniel Makano

Goal: Aim for 20-30 performances to be submitted, reviewed, and streamed live as part of the SayPro Monthly Theatre Performances during January 2025. This target is designed to ensure a high level of participation while maintaining a manageable and quality-focused event experience for both performers and audiences.

Objective:

The goal of aiming for 20-30 performances is to create a diverse and engaging event schedule that offers a wide variety of theatre genres, styles, and performance types. By having a balanced number of submissions, SayPro ensures a comprehensive representation of the theatre community, fosters healthy competition, and guarantees a dynamic viewing experience for audiences.

---

Details of Performance Goals:

1. Number of Performances:
   • Aiming for 20 to 30 performances allows for a manageable yet rich lineup that includes various theatre companies and individual performers. This will also help spread out the performances across the days of the event (January 21 – January 30), keeping the schedule full but not overwhelming for both performers and the audience.
   • This target ensures that there is enough time for audience interaction, Q&A sessions, voting, and judges’ reviews without making the event too long or too short.
2. Performance Variety:
   • Genres: The goal includes a mix of different genres, from classical plays to contemporary works, experimental theatre, and even musical or dance-based performances.
   • Form: The performances may include fully produced plays, one-act performances, short experimental theatre pieces, or even virtual or hybrid performances that may combine live elements with digital elements.
   • Cultural Diversity: The submissions should ideally reflect a variety of cultures and artistic practices to ensure an inclusive event that offers audiences a wide range of perspectives.
3. Participant Diversity:
   • Theatre Groups: A wide range of theatre companies, from small independent groups to larger established companies, should be encouraged to submit performances. This ensures diversity in both the scale and scope of the productions.
   • Individual Performers: In addition to theatre groups, there could be individual performers or small collaborative ensembles, which would further diversify the performances.
   • Geographic Diversity: Encourage participation from various regions to ensure that the event has both a local and global appeal. This could include both domestic and international theatre groups, as SayPro’s platform allows for digital submissions and live streaming.
4. Performance Submission Process:
   • Theatre groups and individuals will be asked to submit their performances via SayPro’s platform by January 10, 2025, ensuring that there is ample time for review, technical preparation, and scheduling.
   • Submissions will be screened to ensure compliance with technical and creative guidelines (e.g., video quality, script adherence, timing, etc.), ensuring that the performances meet the standard expected by SayPro.
5. Live Streaming Considerations:
   • Performances will be streamed live or made available on-demand depending on the preferences and technological capabilities of the performers.
   • Streaming Time Slots: With the goal of having 20-30 performances, these will be spread across multiple days of the event (January 21-30). The schedule should allow for optimal audience engagement with no overlapping performances, giving each show ample time to shine.
   • A robust streaming infrastructure will be put in place to ensure smooth delivery of content, including high-quality video and audio for an immersive viewing experience.

---

Timeline for Performance Submissions and Review:

1. January 1-10, 2025 – Performance Registration & Submission
   • Theatre groups are invited to submit their registration forms, scripts, and any media (such as performance videos, trailers, or rehearsal footage) via SayPro’s platform.
   • Performers will be required to confirm their availability for live streaming and ensure that they adhere to SayPro’s technical specifications (e.g., video/audio quality, file formats).
2. January 11-20, 2025 – Review and Selection of Performances
   • The SayPro Competitions Office and technical team will review all submissions to ensure they meet the required creative and technical guidelines.
   • Selected performances will be scheduled for live streaming and included in the event’s official calendar.
   • A final confirmation of the performance schedule will be sent to the participating theatre groups.
3. January 21-30, 2025 – Performance Streaming & Engagement
   • Performances will be streamed live or available on-demand.
   • Throughout these 10 days, each performance will be presented with interactive elements like Q&A sessions with the cast, live polls, and feedback from judges.

---

Key Performance Milestones:

• 20 Performances: At the lower end of the goal, this number will ensure a manageable event with diverse content, but still provide ample opportunities for audience engagement and participation.
• 30 Performances: At the higher end of the goal, this number will provide a more extensive showcase of performances, offering a comprehensive range of theatre styles, genres, and voices.
• Feedback & Evaluation: After each performance, both audience and judges will be encouraged to give feedback. This feedback will be valuable in determining the top performances and providing constructive reviews to the theatre companies.

---

Target Audience for Performances:

• Viewers: With the goal of 20-30 performances, SayPro anticipates an engaged and large audience across its platform. The audience will be encouraged to view, comment, and participate in live chats, polls, and Q&A sessions.
• Judges: A panel of industry professionals (critics, directors, playwrights, actors) will be responsible for reviewing the performances based on the established judging criteria. This will add credibility to the event and encourage theatre groups to participate.

---

Tracking and Metrics:

• Submission Tracking: Each performance will be tracked to ensure it is submitted on time and meets the technical requirements.
• Viewer Engagement: Metrics such as live viewership, audience engagement (comments, Q&A participation, polls), and post-performance voting will be tracked to evaluate the success of each performance.
• Performance Evaluation: Judges will provide feedback and ratings on each performance, ensuring that each submission is given thorough consideration. The feedback will be shared with participants after the event to help them improve and grow.

---

Post-Event Goals:

After the event, the SayPro Competitions Office will:

• Announce the top-rated performances based on both audience votes and judges’ reviews.
• Offer recognition and potential partnership opportunities for the top performances, including cash prizes, performance contracts, and further exposure.
• Provide constructive feedback to all participants, fostering future growth for theatre companies.

---

Conclusion:

The target of 20-30 performances for the January 2025 SayPro Monthly Theatre Performances ensures a balanced and diverse event with ample opportunity for both performers and audience members to engage. By achieving this goal, SayPro can successfully highlight a variety of theatrical works, foster strong audience interaction, and provide valuable recognition and feedback to all participants.

Purpose:
The SayPro Event Schedule Template serves as a detailed guide to the sequence of events for the SayPro Monthly Theatre Performances. This schedule is designed to ensure that each performance is aired or streamed at the correct time and that all live interactions, such as Q&A sessions, are properly coordinated. The schedule will also include links to the live streaming platforms and details on how the audience can participate in discussions or voting during the event.

---

Event Schedule Overview

Event Title: SayPro Monthly Theatre Performances – January SCDR-3
Date: January 2025
Duration: 10 Days (January 21 – January 30, 2025)
Location: SayPro’s Streaming Platform (Live and On-Demand)
Time Zone: (Specify Time Zone)

---

Day 1 – January 21, 2025

Time	Performance Title	Theatre Group Name	Performance Link	Interactive Session	Additional Notes
10:00 AM – 10:30 AM	The Echoes of Yesterday	The Renaissance Players	Watch Here	Live Q&A with Director & Cast	Opening remarks, introduction to the performance
11:00 AM – 11:45 AM	Through the Looking Glass	Glasshouse Theatre Co.	Watch Here	Live Poll: Favorite Scene	Audience poll before Q&A session
12:00 PM – 12:30 PM	Shadows of the Past	Shadows Theatre Group	Watch Here	Live Chat with the Cast	Behind-the-scenes insights post-show
01:00 PM – 01:45 PM	The Final Hour	Theatre of Tomorrow	Watch Here	Judges feedback broadcasted live	Includes judges’ commentary
02:00 PM – 02:30 PM	Echoes of Silence	Silent Works Theatre	Watch Here	Audience Voting on Best Performance	Voting link for the audience participation

---

Day 2 – January 22, 2025

Time	Performance Title	Theatre Group Name	Performance Link	Interactive Session	Additional Notes
10:00 AM – 10:45 AM	Under the Moonlight	Night Owl Productions	Watch Here	Live Poll: Best Set Design	Set Design discussion with set designer
11:00 AM – 11:30 AM	The Journey of Life	Life’s Journey Theatre	Watch Here	Q&A with Playwright	Discussion on writing process
12:00 PM – 12:45 PM	The Silence Between Us	Silent Shadows Collective	Watch Here	Judges provide real-time feedback	Instant feedback after performance
01:00 PM – 01:30 PM	A Glimpse into Tomorrow	Future Stage Company	Watch Here	Audience Chat: Ask the Director	Director’s commentary post-show
02:00 PM – 02:45 PM	The Tides of Time	Time’s Flow Theatre	Watch Here	Live Audience Voting and Feedback	Audience votes on best performance

---

Day 3 – January 23, 2025

Time	Performance Title	Theatre Group Name	Performance Link	Interactive Session	Additional Notes
10:00 AM – 10:45 AM	The Forgotten Land	Lost Horizon Theatre	Watch Here	Live Audience Chat with Cast	Meet the cast session
11:00 AM – 11:30 AM	Reflections in the Water	Mirage Theatre	Watch Here	Judges critique broadcasted	Judges’ first impressions post-performance
12:00 PM – 12:30 PM	A Time for Heroes	Heroic Acts Theatre	Watch Here	Audience Poll: Best Hero Moment	Engage the audience with a poll on key scenes
01:00 PM – 01:45 PM	One Last Dance	Dance & Drama Ensemble	Watch Here	Q&A with Director and Cast	Conversation on choreography and direction
02:00 PM – 02:45 PM	Visions of the Past	Pastime Players	Watch Here	Voting: Best Dramatic Moment	Audience decides on top emotional moment

---

Day 4 – January 24, 2025

Time	Performance Title	Theatre Group Name	Performance Link	Interactive Session	Additional Notes
10:00 AM – 10:45 AM	The Last Act	Final Curtain Theatre	Watch Here	Live Judges Discussion	Immediate feedback from judges on acting
11:00 AM – 11:30 AM	Dreams of Tomorrow	Dream Theatre Collective	Watch Here	Audience Q&A with Cast	Real-time audience Q&A session
12:00 PM – 12:45 PM	Beneath the Stars	Starlight Theatre Co.	Watch Here	Live Poll: Favorite Character	Poll on best-character portrayal
01:00 PM – 01:30 PM	Through the Glass	Glass Theatre Ensemble	Watch Here	Judges’ Q&A with Director	Discussion on direction and design
02:00 PM – 02:45 PM	Breaking Boundaries	Borderless Theatre	Watch Here	Live Voting on Performance Quality	Audience votes after live show

---

Event Format for Each Performance

1. Performance Viewing
   Each performance will be streamed live or made available on-demand via SayPro’s platform, with a link provided for easy access.
2. Live Audience Interaction
   After each performance, there will be a designated time for live interaction with the audience, including Q&A sessions with the cast and director, live polls, and chat options.
3. Judges’ Feedback
   Feedback from the panel of judges will either be provided live during or immediately after the performance. The judges will address various aspects, including acting, set design, and script quality, offering valuable insights for the theatre group.
4. Voting
   The audience will have the opportunity to vote for their favorite performances, characters, or dramatic moments in real-time using interactive polling. These votes will be taken into account when determining the top performances for awards.

---

Additional Details

• Live Streaming Platform:
  All performances will be streamed on SayPro’s dedicated platform. Links to the streams will be available 15 minutes before the scheduled start time of each performance.
• Audience Participation:
  Audience members can engage in live polls, Q&A sessions, and voting via SayPro’s platform. Social media hashtags will be encouraged to amplify engagement and create a virtual community around the performances.
• Judges’ Schedule:
  Judges will be provided with a detailed schedule to ensure that they are available to provide live feedback after each performance. They will also have access to pre-recorded content for review.

---

Post-Event Engagement

After all performances have been aired, an additional session will take place on January 31, 2025, where the results of the audience voting will be announced, and judges’ final evaluations will be shared with the performers. Highlights of the top-rated performances will be featured on SayPro’s platform, and the winners will be recognized with awards and potential future performance opportunities.

---

This detailed SayPro Event Schedule Template ensures smooth coordination of the entire event, guiding both participants and the audience through each phase of the competition. By organizing performance dates, times, interactive sessions, and judges’ feedback, SayPro ensures a seamless, engaging experience for all involved.

Purpose:
The SayPro Feedback Form Template is designed to facilitate the evaluation process for each performance submitted to the SayPro Monthly Theatre Performances competition. This form provides structured feedback for judges to assess different aspects of each performance, helping them deliver specific, constructive comments. The goal is to ensure that participants receive actionable insights to improve their future performances, while also allowing judges to express their evaluations in an organized manner.

---

General Information

• Performance Title: __________________________
• Theatre Company Name: __________________________
• Date of Performance: __________________________
• Judge’s Name: __________________________
• Performance Rating (out of 100): __________

---

1. Acting (Out of 20 Points)

Evaluation Focus:
Assess the overall quality of the acting in terms of character portrayal, emotional engagement, and believability. Consider the clarity of the actors’ intentions and how well they embody their characters.

• Strengths:
  • (What worked well in the performance? Were there standout performances by any specific actor(s)?)
• Areas for Improvement:
  • (Where can the acting be improved? Were there moments where the actors seemed disconnected from their roles, or where emotional engagement was lacking?)
• Overall Impression of Acting:
  • (Provide any additional feedback or observations about the acting in the performance.)

---

2. Direction (Out of 20 Points)

Evaluation Focus:
Evaluate the director’s ability to guide the performance. This includes the management of pacing, scene transitions, and actor guidance, as well as the cohesion of the performance as a whole.

• Strengths:
  • (What did the director do well? Did the direction enhance the actors’ performances and support the storytelling?)
• Areas for Improvement:
  • (Were there any pacing issues? Did the director miss opportunities to heighten tension or emotional moments? Were any transitions or shifts in tone unclear?)
• Overall Impression of Direction:
  • (Provide feedback on how well the director’s choices contributed to the success of the performance.)

---

3. Script (Out of 15 Points)

Evaluation Focus:
Assess the script’s quality, originality, and how it supports the overall storytelling. Consider dialogue, character development, pacing, and the play’s thematic depth.

• Strengths:
  • (Was the script engaging? Were the characters’ motivations and relationships clear? Was the dialogue effective in driving the plot forward?)
• Areas for Improvement:
  • (Were there any weak spots in the script? Did any aspects of the dialogue seem unnatural or forced? Was there a lack of clarity in terms of plot or character development?)
• Overall Impression of Script:
  • (Provide any additional feedback regarding the script’s impact on the performance and its thematic relevance.)

---

4. Set Design (Out of 15 Points)

Evaluation Focus:
Evaluate the set design’s contribution to the overall atmosphere, its practicality for the performance, and how well it reflects the play’s themes.

• Strengths:
  • (What elements of the set design stood out? Was it visually effective, helping to create an immersive experience for the audience?)
• Areas for Improvement:
  • (Were there any issues with the set’s design or functionality? Did the set distract from the performance or hinder actor movement?)
• Overall Impression of Set Design:
  • (Provide your overall assessment of how the set design contributed to the production.)

---

5. Costume and Makeup (Out of 10 Points)

Evaluation Focus:
Assess how well the costumes and makeup supported character development, period accuracy (if applicable), and the overall aesthetic of the performance.

• Strengths:
  • (Were the costumes well-suited to the characters and the story? Did the makeup or hair design effectively enhance the performances?)
• Areas for Improvement:
  • (Were there any mismatched or distracting elements in the costumes or makeup? Could any changes have better supported the character portrayal?)
• Overall Impression of Costume and Makeup:
  • (Provide additional insights or suggestions related to the costume and makeup choices.)

---

6. Lighting and Sound (Out of 10 Points)

Evaluation Focus:
Evaluate how effectively the lighting and sound design were used to enhance the performance. This includes mood-setting, scene transitions, and supporting the tone of the production.

• Strengths:
  • (Did the lighting and sound design contribute to the atmosphere and emotional tone of the performance? Were the sound cues clear and well-timed?)
• Areas for Improvement:
  • (Were there any technical issues with lighting or sound? Did the lighting fail to support the mood of key scenes? Were there sound issues such as volume problems or late cues?)
• Overall Impression of Lighting and Sound:
  • (Provide additional feedback about how lighting and sound affected the performance.)

---

7. Overall Production Quality (Out of 30 Points)

Evaluation Focus:
Consider how well all elements of the production (acting, direction, design, etc.) came together. Evaluate the overall cohesion of the performance and the effectiveness of all technical aspects.

• Strengths:
  • (What stood out as particularly effective in the production? Was there strong teamwork among the production team, and did it result in a smooth, enjoyable experience for the audience?)
• Areas for Improvement:
  • (Were there any areas where the production as a whole could be improved? Did any parts of the show feel disconnected, or was there a lack of synergy between the different elements?)
• Overall Impression of Production:
  • (Provide a comprehensive evaluation of how all the production elements worked together, including lighting, sound, performance, set, and direction.)

---

8. Audience Engagement and Response (Out of 5 Points)

Evaluation Focus:
Assess how well the production was able to engage the audience. Consider how the actors, direction, and design contributed to the overall enjoyment and emotional impact on viewers.

• Strengths:
  • (Did the performance capture the audience’s attention? Were there moments of laughter, gasps, or applause that indicated strong audience engagement?)
• Areas for Improvement:
  • (Did the performance struggle to maintain the audience’s attention at any point? Were there missed opportunities to engage the viewers more directly?)
• Overall Impression of Audience Engagement:
  • (Provide any additional comments on how the performance resonated with the audience and how it could be improved.)

---

Final Comments and Recommendations

• Strengths:
  • (Highlight the key strengths of the production and its most impressive elements.)
• Suggestions for Improvement:
  • (Provide specific feedback that could help the performers or production team improve in future productions.)
• Would you recommend this production for future performances or opportunities?
  • Yes / No
  • (Explain why or why not.)

---

Total Score:

• Acting: ____/20
• Direction: ____/20
• Script: ____/15
• Set Design: ____/15
• Costume and Makeup: ____/10
• Lighting and Sound: ____/10
• Overall Production Quality: ____/30
• Audience Engagement: ____/5

Total Score: ____/100

---

Conclusion:

The SayPro Feedback Form Template enables judges to provide clear, constructive, and actionable feedback for theatre groups participating in the SayPro Monthly Theatre Performances. This form is structured to address all key components of a performance, from acting and direction to set design and technical execution, ensuring a thorough and balanced review. The feedback provided is intended to help theatre groups refine their craft while acknowledging their achievements, ultimately improving the overall quality of performances on SayPro’s platform.

Purpose:
The SayPro Judging Criteria Template serves as a comprehensive guide to evaluate the submissions for the SayPro Monthly Theatre Performances competition. The purpose of this template is to ensure that each performance is assessed fairly and consistently across key areas that contribute to the overall success of a theatrical production. These criteria help the judges evaluate each performance based on established industry standards while taking into account the creative efforts of the theatre group.

---

1. Acting (20 Points)

Evaluation Focus:
This criterion assesses the skill and ability of the actors in bringing the script to life, capturing the emotional essence of their roles, and connecting with the audience. Judges will look for strong character development, believability, and consistency in performance.

• Characterization: How well did the actors embody their characters? Were the character choices clear and appropriate for the role?
• Emotional Range: Did the actors effectively convey a wide range of emotions required by the script?
• Believability: Did the actors convincingly portray their roles in a way that engaged the audience?
• Chemistry between Cast Members: How well did the cast members interact and create dynamic relationships on stage?
• Pacing and Timing: Were the actors able to maintain appropriate pacing in their performances, especially during dramatic or comedic moments?

Total Points for Acting: _/20

---

2. Direction (20 Points)

Evaluation Focus:
This criterion assesses the director’s ability to shape and guide the overall production, ensuring the vision for the play is cohesively executed. Judges will look for strong leadership in guiding the cast, pacing the scenes, and creating a compelling story through direction.

• Vision and Concept: Did the director have a clear vision for the play, and was this vision successfully communicated through the performance?
• Pacing and Flow: How effectively did the director manage the pacing of the performance? Were there smooth transitions between scenes?
• Character Direction: Did the director guide the actors in bringing out the best of their performances, and did the characters evolve in a way that aligned with the story?
• Use of Space: How well did the director use the stage space to enhance the narrative and create a visually engaging performance?
• Collaboration with Designers: Did the director collaborate effectively with the design team (sets, lighting, costumes) to enhance the storytelling?

Total Points for Direction: _/20

---

3. Script (15 Points)

Evaluation Focus:
This criterion assesses the quality of the script itself. A strong script should be original, engaging, and well-structured. Judges will evaluate how effectively the script serves the themes, characters, and intended impact of the performance.

• Originality: Is the script original or an inventive take on existing work? Does it bring fresh perspectives to its genre or themes?
• Story Structure: Is the story well-structured, with a clear beginning, middle, and end? Does the script maintain a coherent narrative throughout?
• Character Development: Are the characters well-developed with clear motivations, arcs, and relationships?
• Dialogue and Language: Is the dialogue authentic, engaging, and appropriate for the tone of the production? Does it help move the plot forward?
• Theme and Message: Does the script effectively communicate a central theme or message? Is this theme explored in a meaningful way?

Total Points for Script: _/15

---

4. Set Design (15 Points)

Evaluation Focus:
This criterion assesses the quality and creativity of the set design in supporting the production. The set design should enhance the atmosphere of the play and help set the tone for the performance.

• Creativity and Innovation: Was the set design original and inventive, helping to create a visually captivating environment?
• Relevance to the Story: Does the set design align with the play’s themes and help tell the story more effectively?
• Practicality and Functionality: Was the set design practical for the actors to perform on? Did it allow for smooth transitions between scenes and actions?
• Aesthetic Appeal: Did the set contribute to the overall visual appeal of the production, including color, texture, and structure?
• Use of Space: How well was the stage space utilized to enhance the production? Did the set allow for dynamic blocking and movement?

Total Points for Set Design: _/15

---

5. Overall Production Quality (30 Points)

Evaluation Focus:
This section evaluates the entire production as a cohesive unit, combining all the individual elements of the play, including acting, directing, design, sound, lighting, and the overall audience experience.

• Cohesion: How well did the various components of the production (acting, directing, design, etc.) work together to create a unified and effective piece of theatre?
• Visual Appeal: Did the production deliver a visually striking experience? Did the lighting, costumes, and set design complement the overall atmosphere of the play?
• Sound and Music: How well did sound and music (if applicable) enhance the performance? Were the sound cues clear and appropriate to the scene’s tone?
• Pacing and Engagement: Was the performance engaging throughout? Were the moments of tension, comedy, and drama well-paced?
• Audience Impact: Did the production emotionally resonate with the audience? Did it provoke thought or reaction, whether through humor, drama, or other elements?
• Technical Execution: How smoothly did the technical aspects (lighting, sound, costume changes, etc.) run? Were there any noticeable disruptions or was everything well-executed?

Total Points for Overall Production Quality: _/30

---

Total Score for Performance

Acting (20) + Direction (20) + Script (15) + Set Design (15) + Overall Production Quality (30)
Total Score: _/100

---

Comments Section

After scoring the individual sections, judges are encouraged to provide written feedback for each performance. This feedback will be shared with the theatre companies to help them improve their future productions and to offer constructive insights on what worked well and what could be improved.

Feedback for Acting:

• (Provide specific examples and recommendations)

Feedback for Direction:

• (Provide specific examples and recommendations)

Feedback for Script:

• (Provide specific examples and recommendations)

Feedback for Set Design:

• (Provide specific examples and recommendations)

Feedback for Overall Production:

• (Provide specific examples and recommendations)

---

Judging Summary

At the end of the evaluation, the judge will be asked to write a brief overall summary of the performance, highlighting strengths, weaknesses, and key takeaways from the production.

• Summary:
  • (Provide an overall assessment of the production)

---

Conclusion

The SayPro Judging Criteria Template ensures that each performance is evaluated consistently across key areas such as acting, direction, script, set design, and overall production quality. By breaking down the evaluation into these clear, measurable categories, the judges can provide objective and actionable feedback to the participants, while also maintaining a standard of excellence for the competition. This template helps maintain fairness in the judging process, ensuring that every performance is assessed with a focus on the factors that contribute to a high-quality theatrical experience.

Purpose: The SayPro Performance Registration Template is designed to streamline the submission process for theatre groups entering the SayPro Monthly Theatre Performances competition. This form will collect necessary information about the production, including details of the theatre group, the performance itself, and the associated media (e.g., scripts, videos, promotional materials). The aim is to ensure that all relevant data is collected in a structured and user-friendly format, allowing SayPro’s team to review, approve, and showcase submissions effectively.

---

1. Theatre Group Information

This section gathers the essential details about the theatre group. It will help identify the team submitting the performance and provide basic contact information.

• Theatre Group Name
  • (Required field) Enter the full name of the theatre group or company.
• Primary Contact Person
  • (Required field) Name of the lead contact person (director, manager, producer, etc.).
• Email Address
  • (Required field) Provide a valid email address for communication.
• Phone Number
  • (Required field) Provide a contact number for urgent communications or event-related needs.
• Website or Social Media Handles
  • (Optional) Provide links to any official websites, social media profiles, or platforms where the theatre group has an online presence.
• Location
  • (Required field) Indicate the primary city or country where the theatre group operates.

---

2. Performance Details

This section collects detailed information about the specific performance that is being submitted to the SayPro competition. These details are critical for categorizing and evaluating the submission.

• Performance Title
  • (Required field) Enter the title of the performance.
• Playwright(s) and Director(s)
  • (Required field) List the names of the playwright(s) and director(s) responsible for the production.
• Performance Synopsis (100-300 words)
  • (Required field) Provide a brief description of the performance, including the central themes, plot, and character arcs. This will help the judges and audience understand the essence of the production.
• Performance Genre
  • (Required field) Select the genre of the performance (e.g., Drama, Comedy, Musical, Thriller, etc.).
• Performance Duration
  • (Required field) Indicate the total length of the performance (e.g., 1 hour, 30 minutes).
• Cast and Crew
  • (Required field) List the names of the principal cast members and key crew, including the director, producer, lighting designer, set designer, costume designer, etc.

---

3. Media Submission

In this section, theatre groups will provide the necessary media files that showcase the production. Media can include scripts, promotional videos, rehearsal footage, and images that give insight into the performance.

• Script (PDF or Word Document)
  • (Required field) Upload the full script of the performance in PDF or Word format. This ensures that the judges can review the content and dialogue of the play.
• Performance Video or Teaser (Link or Upload)
  • (Required field) Submit a performance video (full or teaser) of the play. If the performance has been previously filmed, a link to the video (e.g., YouTube, Vimeo) may be submitted, or a file can be uploaded directly. The video should showcase at least 10-15 minutes of the play to give the judges a clear understanding of the production quality.
• Production Photos (Optional)
  • (Optional) Upload high-quality images that represent the set, costumes, actors, and key moments of the performance. This provides additional visual context for the judges.
• Promo Materials (Optional)
  • (Optional) Upload any promotional materials such as posters, flyers, or press kits to help judges and viewers understand the marketing and public reception of the production.

---

4. Technical Specifications

This section will ensure that all performance submissions meet the technical and creative guidelines set by SayPro.

• Technical Requirements (Lighting, Sound, Set, etc.)
  • (Required field) Provide a list of any special technical requirements for the performance. This could include lighting setups, sound systems, or stage elements needed to deliver the production as intended. This helps with planning for live streaming or recording the performance.
• Preferred Performance Format
  • (Required field) Select the preferred format for the submission:
    • Live Streamed Performance
    • Pre-recorded Performance
    • Both Live and Recorded
• Availability for Live Performance
  • (Required field) Specify whether the theatre group is available for live streaming of the performance during the competition. Provide a range of dates if possible.
• Languages or Accessibility Needs
  • (Optional) Indicate if the performance will require specific language accommodations (e.g., subtitles) or if it has any accessibility needs (e.g., sign language interpreters, audio descriptions, etc.).

---

5. Submission Agreement

This section is designed to ensure that theatre groups understand and agree to the terms and conditions of submission.

• Terms and Conditions Agreement
  • (Required field) By checking this box, the theatre group agrees to the terms of participation in the SayPro Monthly Theatre Performances competition, including copyright, media rights, and responsibility for the accuracy of the submitted materials.
• Consent for Streaming and Recording
  • (Required field) By checking this box, the theatre group agrees to the live streaming or recording of their performance by SayPro, as well as the use of any submitted media for promotional purposes.
• Confidentiality and Privacy Agreement
  • (Required field) Acknowledge that any information submitted will remain confidential and will only be shared with the appropriate parties involved in the judging process.

---

6. Contact Preferences

In this section, theatre groups can specify how they prefer to be contacted and any specific communication needs.

• Preferred Method of Contact
  • (Required field) Select your preferred method of communication:
    • Email
    • Phone
    • Text Message
    • Social Media
• Best Time for Communication
  • (Optional) Indicate the best times for SayPro’s team to contact you if necessary.

---

7. Submit Button

Once all fields are filled out, the theatre group can submit their registration and performance details through the “Submit Registration” button. After submission, a confirmation email will be sent, and the theatre group will be able to track their submission status on the SayPro platform.

---

Conclusion

The SayPro Performance Registration Template is designed to be a user-friendly, comprehensive tool for theatre groups to register their performances for the SayPro Monthly Theatre Performances competition. It collects vital information in a structured format, ensuring that all submissions meet the technical and creative guidelines, and enables the judges and audience to fully appreciate the submitted work. By organizing the registration process into clear sections, it ensures that each performance is evaluated fairly, with the necessary context provided to all involved.

Announce Winners and Provide Recognition or Prizes such as Performance Contracts, Partnership Opportunities, or Financial Support

The SayPro Monthly Theatre Performances event concludes with the announcement of winners on January 31, 2025. This phase marks the culmination of the event and celebrates the exceptional talent showcased by theatre groups. Winners will be selected based on comprehensive evaluations from both the judges and audience feedback, with the top performers receiving recognition and a range of valuable prizes. These prizes may include performance contracts, partnership opportunities, and financial support, which are designed to help the winners further develop their careers in the theatre industry.

1. Overview of the Post-Event Evaluation Process

The post-event evaluation for the SayPro Monthly Theatre Performances will involve the official announcement of the winners. The top-performing theatre groups, as determined by both the judges and audience, will receive recognition and prizes that will provide them with opportunities for further growth. This will not only celebrate the talent of the performers but also contribute to their future success.

---

2. Finalizing the Winner Selection

Winners will be selected based on the aggregated feedback from the judges and audience members, with a scoring system that reflects both professional and public opinion. This dual-layered evaluation system ensures that the most deserving theatre productions are awarded, taking into account both creative excellence and audience appeal.

Steps for Finalizing Winner Selection:

1. Reviewing the Feedback: The SayPro Competitions Office will compile all the feedback from both judges and the audience. This includes ratings, comments, and evaluations of each performance’s quality, acting, directing, script, stagecraft, and overall production.
2. Weighted Scoring: A weighted scoring system will be applied to the judges’ reviews (which may carry more professional weight) and audience feedback (which reflects public reception). This will ensure a fair balance between expert opinions and popular demand.
3. Final Review by the SayPro Committee: Once the scores are tallied, a final review committee consisting of key members of the SayPro Development Competitions Office will cross-check the results to ensure fairness and transparency in the winner selection process. If necessary, tie-breaking mechanisms or further deliberation may be implemented.

---

3. Announcing the Winners

The winners will be officially announced on January 31, 2025, with a special awards ceremony or digital broadcast that recognizes the top-performing theatre groups. The announcement will be made public through SayPro’s platform, social media channels, and email newsletters, ensuring broad visibility and recognition.

Key Details of the Announcement:

1. Winners’ Categories: The winners will be classified into different categories, depending on the nature of the event and the performances. Potential categories include:
   • Best Overall Performance: The top-rated production across all categories.
   • Best Actor/Actress: Awarded to the best performer based on acting skills.
   • Best Director: Awarded to the director of the top production.
   • Best Script: Recognizing the most innovative and impactful script.
   • Best Set Design: Awarded for exceptional stage design and visuals.
2. Live Broadcast: The announcement of the winners will be live-streamed on SayPro’s platform, allowing the entire community to celebrate the achievements of the theatre groups. Audience engagement will be encouraged through live comments, congratulatory messages, and social media sharing.
3. Winner Profiles: Each winning theatre group will be given a dedicated profile page on SayPro’s website, showcasing their performance, behind-the-scenes content, and future plans. This profile will also serve as a platform for networking with industry professionals and other theatre groups.

---

4. Recognition and Prizes

The winners will receive recognition in various forms, with prizes designed to support their future growth and success. These prizes may include performance contracts, partnership opportunities, and financial support.

Prize Options for Winners:

1. Performance Contracts:
   • The top-rated theatre groups will be offered performance contracts with prominent theatres, production companies, or festivals. These contracts will allow the winners to perform their productions at established venues or participate in prestigious theatre festivals.
   • These contracts may include a fixed number of performances, touring opportunities, and potential future collaborations with other theatre groups.
2. Partnership Opportunities:
   • Winners may be given the chance to partner with renowned theatre companies, which may include collaborations on future projects, joint productions, or mentorship from established directors or theatre companies.
   • Industry networking opportunities will be provided, allowing winners to connect with other theatre professionals and stakeholders who may be interested in collaborating on future projects.
3. Financial Support:
   • A portion of the prize pool may be allocated to financial support, such as cash prizes or grants to fund future productions or other theatre-related projects.
   • The prize money can be used for stage design, actor compensation, marketing, or other essential production needs. Alternatively, a portion of the prize may be designated for professional development (e.g., workshops, training, or equipment).
4. Showcase Opportunities:
   • Winners may also be granted the opportunity to showcase their performance in future SayPro events or industry expos, gaining exposure to a wider audience and potential collaborators.

---

5. Post-Awards Follow-Up and Support

Once the winners are announced, the SayPro Competitions Office will remain involved in their progress and development, providing continued support where necessary. This includes facilitating the execution of performance contracts, coordinating partnership opportunities, and offering guidance for financial resource management.

Post-Awards Support:

1. Contract Execution and Performance Planning:
   The SayPro team will assist the winners in the contract negotiation process, helping them understand terms, schedule performances, and manage logistical details for their upcoming shows.
2. Promotion of Winners:
   Winning theatre groups will continue to receive promotion and visibility through SayPro’s communication channels. Their performances, achievements, and upcoming projects will be highlighted on the SayPro website, social media platforms, and email campaigns to expand their audience base.
3. Ongoing Partnerships:
   The SayPro Competitions Office will work with the winners to explore further opportunities for collaboration, both within the theatre industry and in other creative fields such as film, television, and digital media.
4. Feedback and Reflection:
   SayPro will encourage the winners to reflect on their journey, and provide them with a platform to share insights from their experience in the competition. This helps to celebrate their success and contribute to the ongoing development of the SayPro Theatre Community.

---

6. Conclusion

The SayPro Post-Event Evaluation phase on January 31, 2025, will be a momentous occasion for celebrating and recognizing the outstanding talent of theatre groups who participated in the SayPro Monthly Theatre Performances. By offering performance contracts, partnership opportunities, and financial support, SayPro aims to provide the winners with tangible opportunities for professional growth, fostering their continued success in the theatre industry. This comprehensive recognition process will help elevate the profiles of top-performing theatre groups and encourage future participation in the SayPro community.

Collecting and Compiling Audience and Judges’ Reviews to Share with Participants

The SayPro Monthly Theatre Performances event held throughout January 2025 culminates with a detailed post-event evaluation on January 31, 2025. This phase is dedicated to collecting and compiling all feedback from both the audience and judges, which will then be shared with the participating theatre groups. The feedback provided will help performers understand how their work was received, and offer insights for future improvement and growth.

1. Overview of the Post-Event Evaluation Process

The post-event evaluation process will involve gathering comprehensive feedback from two key groups:

• Judges: Theatre experts, critics, directors, and actors who evaluated the performances based on a set of defined criteria.
• Audience: Viewers who attended the live streamed performances, engaged with the content, and submitted feedback through comments, ratings, and live Q&A sessions.

Once collected, the feedback will be organized, compiled, and analyzed by the SayPro Competitions Office to create a clear, structured report for each participating theatre group.

---

2. Feedback Collection from Judges

The judges’ reviews will cover several aspects of each performance. This includes their evaluation of the acting, directing, set design, script quality, and overall production. Judges will also provide constructive feedback aimed at helping theatre groups improve their craft.

Steps for Collecting Judges’ Reviews:

1. Judging Forms: The judges will fill out standardized judging criteria sheets immediately after reviewing each performance. These forms include ratings for specific aspects of the performance (acting, directing, script, etc.) as well as written comments.
2. Follow-Up Interviews: For deeper insights, the SayPro team may conduct brief follow-up interviews with the judges to further explore their thoughts on standout performances or areas for improvement.
3. Compiling the Reviews: Once the evaluations are submitted, the SayPro Competitions Office will compile all judges’ feedback for each performance in an organized manner, ensuring that no key details are missed.

Key Elements of Judges’ Reviews:

• Ratings on individual elements like script quality, acting, stage design, etc.
• Strengths highlighted in each performance (e.g., powerful acting, creative direction, etc.).
• Constructive Criticism for areas requiring improvement.
• Overall Impressions of the production.

---

3. Feedback Collection from the Audience

The audience engagement is another critical component of the event. Since the performances were streamed live, audience members had the opportunity to interact with the productions through various channels such as live chats, polls, and Q&A sessions. Additionally, they could submit feedback in the form of ratings and comments.

Steps for Collecting Audience Feedback:

1. Live Polls and Ratings: During and after each performance, audience members will be asked to rate the performance on a scale (e.g., 1 to 5 stars). They may also be prompted to respond to specific polls or questions about particular elements of the production.
2. Comment Sections: Viewers will have the opportunity to leave comments, offering praise or constructive feedback on what they liked or didn’t like about the performance.
3. Q&A Interactions: During the post-performance Q&A, audiences can engage directly with performers and directors. These discussions provide an opportunity for live feedback on specific aspects of the performance.
4. Post-Event Surveys: After the final performance, SayPro may distribute a short audience feedback survey to collect additional insights and ratings for each performance, ensuring a more comprehensive understanding of the audience’s perceptions.

Key Elements of Audience Feedback:

• Ratings on a scale (1 to 5 stars) for overall performance quality, acting, and production.
• Specific Comments on what the audience liked or didn’t like.
• Suggestions for Improvement, such as more interactive elements or adjustments in pacing.
• Engagement Levels: Insights from live polls or interactions during the Q&A.

---

4. Compiling the Reviews

Once both the judges’ and audience’s feedback are collected, the SayPro Competitions Office will proceed to compile and organize them. This process involves categorizing feedback into relevant sections (acting, directing, set design, etc.) and ensuring that both the judges’ evaluations and audience impressions are aligned and informative.

Process for Organizing Feedback:

1. Categorization: The feedback will be grouped into the following categories:
   • Judges’ Feedback (Strengths, Areas for Improvement, Ratings).
   • Audience Feedback (Ratings, Comments, Suggestions).
2. Analysis: A team within the SayPro office will review all feedback and analyze trends and common themes. This will highlight areas of strength and the most common suggestions for improvement.
3. Report Compilation: A feedback report will be created for each participating theatre group. These reports will be organized in an easy-to-read format, providing a summary of both judges’ and audience feedback, along with actionable recommendations.

---

5. Sharing the Feedback with Participants

Once the feedback reports have been compiled, the SayPro Competitions Office will ensure that each participating theatre group receives their personalized evaluation. This feedback will be delivered digitally via SayPro’s platform, making it easily accessible to all participants.

Steps for Sharing Feedback:

1. Personalized Feedback Reports: Each theatre group will receive a comprehensive report containing both judges’ and audience feedback. This report will be available on SayPro’s platform in the participants’ dashboard.
2. Summarized Highlights: The key points from the judges’ and audience feedback will be summarized at the top of the report for easy review, allowing theatre groups to quickly understand the overall reception of their performance.
3. Direct Communication: The SayPro Competitions Office may also facilitate a post-event meeting or virtual conference call with the participating groups, where they can ask further questions regarding the feedback and seek clarification from the judges or event coordinators.

---

6. Post-Event Engagement & Reflection

After the feedback has been distributed, SayPro will encourage a post-event reflection period. This will allow theatre groups to engage with the feedback constructively, reflect on their strengths, and consider the areas for improvement suggested by both the judges and the audience.

Post-Event Reflection Activities:

1. Follow-Up Webinars or Workshops: SayPro may offer follow-up educational opportunities, such as workshops or webinars, where theatre groups can learn from their feedback, improve their craft, and interact with industry professionals.
2. Public Recognition of Top Performers: Top-rated performances based on judges’ and audience feedback may be highlighted on SayPro’s platform and social media channels. This not only rewards top performers but also encourages all participants to strive for excellence.
3. Audience Engagement for Improvement: Theatre groups may also be encouraged to engage with their audiences directly, responding to comments or sharing their thoughts on how they plan to evolve based on the feedback received.

---

7. Conclusion

The SayPro Post-Event Evaluation phase, taking place on January 31, 2025, is an essential part of the SayPro Monthly Theatre Performances. By collecting and compiling both judges’ reviews and audience feedback, SayPro aims to provide theatre groups with the necessary insights to enhance their future performances. This process will ensure that all participants receive constructive and actionable feedback, promoting continuous improvement and innovation in the theatre community.

Judging and Feedback Process

During the SayPro Monthly Theatre Performances from January 21 to January 30, 2025, a panel of esteemed judges will evaluate the performances live or after the event. Their feedback will be a crucial component of the event, helping theatre groups to refine their craft, receive valuable insights, and understand how their performance was received by both professional critics and audiences.

1. Judging Evaluation Process

The judging process will take place either during or after each live performance, depending on the structure of the event and the availability of the judges. Judges will assess multiple aspects of each production and provide feedback based on specific criteria established by the SayPro Competitions Office.

Evaluation Timing

• During the Live Event:
  • Some judges may offer immediate feedback during or after each performance, particularly during the post-performance Q&A sessions. This allows the judges to speak directly to the performers about their artistic choices, overall performance, and any particular highlights or challenges they observed.
  • For this type of engagement, the SayPro Competitions Office will ensure that the judges are equipped with microphones and video capabilities so they can be part of the live interaction and discussion.
• Post-Performance Feedback:
  • Other judges may prefer to submit their feedback after the live performance. They will be given time to review a recorded version of the performance and submit their evaluations and comments through a structured feedback form. This allows the judges to carefully reflect on all aspects of the performance without the rush of the live event.
  • Once submitted, this feedback will be compiled and made available to the performers via SayPro’s platform.

---

2. Judging Criteria

The SayPro Competitions Office will provide the judges with a detailed judging criteria sheet that will outline the key factors for evaluation. These elements ensure that the feedback is consistent, structured, and comprehensive. Judges will evaluate performances based on the following categories:

Key Evaluation Factors:

1. Script Quality:
   • Originality: How unique and innovative is the script? Does it present fresh ideas or perspectives?
   • Storytelling: Is the plot engaging, coherent, and well-paced? Does it capture the audience’s attention and hold it?
   • Dialogue: Is the dialogue compelling, well-written, and natural? Does it effectively convey the themes and emotions of the story?
2. Acting:
   • Characterization: Do the actors fully embody their roles, demonstrating depth, authenticity, and emotional range?
   • Chemistry: How well do the actors interact with each other? Does the ensemble work together seamlessly?
   • Delivery: Are the performances clear and expressive? Is the delivery of lines engaging and impactful?
3. Directing:
   • Vision: Does the director have a clear vision for the performance that is reflected in the final production?
   • Execution: How effectively has the director conveyed the script’s themes and ideas to the actors and the audience?
   • Pacing and Blocking: Is the pacing appropriate for the storyline, and are the actors positioned in a way that enhances the story?
4. Set Design and Stagecraft:
   • Creativity: How inventive and fitting is the set design for the play? Does it enhance the themes and tone of the performance?
   • Functionality: Does the set support the story and the actors’ movements? Is it practical for the performance’s needs?
   • Aesthetic Appeal: Does the set design contribute to the overall visual impact of the production?
5. Costume and Makeup:
   • Relevance: Are the costumes and makeup choices appropriate for the period, character, and setting of the play?
   • Detail and Craftsmanship: Are the costumes well-designed and well-executed, adding to the overall realism of the production?
6. Lighting and Sound:
   • Effectiveness: Is the lighting used effectively to create mood, highlight important scenes, or direct audience focus?
   • Quality: Is the sound design clear and well-integrated into the performance? Does it contribute to the atmosphere and emotional impact?
7. Overall Production Quality:
   • Cohesion: Does the performance as a whole come together smoothly, with all elements working in harmony (acting, set, sound, etc.)?
   • Impact: Does the production leave a lasting impression on the audience? Is the performance memorable and emotionally resonant?

---

3. Feedback and Comments for Participants

After the judges provide their evaluations, they will also offer constructive feedback on each performance. This feedback is vital for the participating theatre groups, as it will help them improve their craft and refine their future productions.

Feedback Areas Include:

1. Strengths of the Performance:
   • Positive comments will highlight what worked well in the performance, whether it’s a standout performance by an actor, the creativity of the set design, or the overall atmosphere created by the production.
   • Encouragement will be given to the aspects that impressed the judges, helping theatre groups recognize their successful creative decisions.
2. Areas for Improvement:
   • Constructive criticism will be given to areas that need improvement. This might include suggestions for refining the script, adjusting the pacing, enhancing the character development, or making the technical elements (lighting, sound, etc.) more effective.
   • Specific suggestions will be provided where possible, such as “Consider experimenting with lighting transitions to better highlight dramatic moments.”
3. Suggestions for Future Development:
   • Judges may provide valuable advice on how the theatre group can improve for future performances. For example, they might recommend certain types of training, further development of particular skills (e.g., voice projection, movement), or even expanding the scope of the script.
4. Final Impressions:
   • A brief summary of the judge’s overall impression of the performance. This will often include a combination of both positive and constructive points.

---

4. Delivery of Feedback to Participants

Once all feedback has been compiled, it will be organized and shared with the SayPro Competitions Office, which will then distribute it to each participating theatre group. Feedback will be made available via the SayPro platform to ensure that it reaches the performers in a clear and accessible manner.

Feedback Delivery Process:

1. Individual Feedback Reports:
   • Each theatre group will receive a personalized feedback report that includes all of the judges’ comments, ratings, and suggestions. These reports will be easy to read and navigate, allowing the group to identify areas for improvement.
2. Post-Event Q&A with Judges:
   • After all performances have been completed, there may be a post-event Q&A session where theatre groups can ask the judges for clarification or further insights on the feedback they received. This provides an opportunity for a deeper understanding of the evaluations.
3. Public Recognition:
   • While detailed feedback will be private, top performers or award winners may be publicly recognized on the SayPro website or during a special ceremony, highlighting their achievements.

---

5. Ensuring Timely Feedback

To ensure that all feedback is delivered promptly and effectively, the SayPro Competitions Office will follow a strict timeline:

• Judging During the Event: Judges will provide immediate feedback in real-time via the live Q&A or in post-performance discussions.
• Post-Performance Feedback Submission: Judges will submit their detailed feedback within 48 hours after watching the recorded performances.
• Delivery to Participants: All feedback will be compiled and delivered to the participating theatre groups no later than February 5, 2025, giving them sufficient time to review and reflect before applying it to their future productions.

---

6. Post-Event Engagement

In addition to feedback, the SayPro Competitions Office will keep the conversation going by allowing for ongoing discussion on the platform. Theatre groups can engage with audience feedback, responding to comments or even asking for additional insights from viewers and judges alike.

• Interactive Forum: Participants will be able to engage in a discussion forum where they can share their experiences, discuss feedback, and learn from others.

---

Conclusion

The SayPro Live Performance & Engagement phase from January 21 to January 30, 2025, will be a dynamic and interactive experience for both the theatre groups and the audience. With the integration of live streaming, audience participation, and expert feedback, this event promises to provide a platform for theatre artists to shine, improve, and connect with a global audience, while also receiving constructive evaluations from professional judges. Through detailed and supportive feedback, the theatre groups will be able to take their craft to new heights and build on their successes for future performances.

Overview

Between January 21 and January 30, 2025, SayPro Monthly Theatre Performances will host live-streamed theatrical productions on SayPro’s platform. These performances will feature a variety of theatre groups showcasing their best works. This period will involve live streaming of each performance, along with active audience engagement through features such as live chat, polls, and Q&A sessions. The SayPro Development Competitions Office will coordinate the streaming, ensuring that the audience enjoys a smooth and interactive experience.

1. Scheduling and Coordination of Live Performances

The SayPro Competitions Office will finalize the schedule for all live-streamed performances during the period from January 21 to January 30, 2025. Theatre groups selected for the event will be given a designated time slot for their live performance.

Scheduling Steps:

1. Final Performance Schedule:
   • After all submissions are reviewed and confirmed, the SayPro Competitions Office will release the official event schedule, outlining each performance’s airing date and time.
   • Performances will be scheduled to ensure that there is no overlap in viewing time and to allow maximum audience attendance.
2. Notification to Participants:
   • Theatre groups will receive confirmation of their scheduled performance time, along with detailed instructions on the technical aspects (streaming platform link, equipment requirements, etc.).
   • Groups will be asked to do a technical rehearsal in advance (January 19 or 20) to ensure all technical elements, including video and sound quality, are optimized.
3. Pre-Event Reminder:
   • A reminder email will be sent to theatre groups and audience members one day prior to each scheduled performance, encouraging them to tune in and participate.

---

2. Live Streaming of Performances

Each performance will be live-streamed via the SayPro platform, ensuring that audiences can watch in real time. This process requires technical coordination and platform management to ensure a smooth experience for both performers and viewers.

Live Streaming Coordination:

1. Technical Setup:
   • The SayPro Competitions Office will work with the technical team to ensure that each performance is streamed in high-definition video and clear audio to ensure an immersive experience for the audience.
   • Theatre groups will be provided with specific technical guidelines for preparing their equipment, ensuring compatibility with the streaming platform.
2. Real-Time Streaming:
   • The live performances will be available on SayPro’s website and will be integrated with the event’s page for easy access.
   • Real-time monitoring will be conducted to resolve any technical glitches during the live stream, such as audio issues, connectivity problems, or video distortions.
3. Technical Support:
   • A dedicated technical support team will be on standby during the live-streaming period to address any immediate issues with the stream.
   • A test run will be scheduled for all participants on January 19–20, 2025, to ensure the technical readiness of all equipment.

---

3. Audience Engagement During Live Performances

Engagement is a crucial element in ensuring that the live-streamed theatre performances are interactive, enjoyable, and engaging. To foster an active, participatory atmosphere, several engagement tools will be utilized:

Live Chat:

• Audience Interaction:
  A live chat feature will be available during each performance, enabling viewers to share their thoughts, discuss the performance, and interact with other audience members.
  • Viewers will be encouraged to comment on aspects of the performance such as acting, directing, and stage design.
  • A moderator will monitor the chat to ensure that all comments are respectful and that the conversation stays relevant to the performance.
• Live Chat Guidelines:
  Clear guidelines will be shared with the audience, promoting constructive feedback and positive interaction during performances. Viewers will be encouraged to participate in conversations surrounding the themes, messages, and artistic choices of the performance.

Polls:

• Interactive Polls:
  Interactive audience polls will be incorporated into the live stream to gauge viewer reactions, preferences, and opinions about the performance. These polls will be presented to the audience during key moments or at the end of the performance.
  • Poll Topics: Examples of poll questions may include:
    • What was your favorite scene or moment from the performance?
    • How would you rate the acting, directing, or overall performance?
    • Which part of the set design impressed you the most?
• Poll Results:
  The results of each poll will be shared in real time with the audience, allowing them to see how other viewers felt about the performance.

Q&A Sessions:

• Post-Performance Q&A:
  After each performance, there will be a live Q&A session with the performing group (actors, directors, etc.). This will provide the audience with an opportunity to ask questions about the production, creative choices, or anything related to the performance.
  • The Q&A will be facilitated by a moderator, who will select audience questions from the live chat or submitted through the SayPro platform.
  • The Q&A sessions will allow performers to engage directly with the audience and provide additional insights into the creative process, production challenges, and more.
• Q&A Submission Process:
  Viewers will be encouraged to submit their questions through the live chat or a designated Q&A submission form on the platform. The moderator will select and prioritize questions based on relevance and time availability.

---

4. Technical Support and Monitoring During Live Streaming

To ensure a seamless experience for both performers and viewers, the SayPro Competitions Office will implement ongoing technical support:

1. Pre-Event Check:
   A technical rehearsal will be conducted on January 19 and 20 to test all equipment (video cameras, microphones, streaming software) and ensure compatibility with the SayPro platform.
   • Performers will be instructed to do a test-run with the live-streaming team to ensure smooth video and audio.
2. Real-Time Monitoring:
   • A technical team will monitor each live performance in real-time, ensuring that video and audio quality meet the required standards. If any issues arise during the stream, the technical team will act promptly to resolve them.
   • Backup Plans will be in place to address any serious technical glitches, such as alternative streaming platforms or backup streaming devices.

---

5. Post-Performance Engagement

• Feedback and Reflection:
  After each performance, viewers will be encouraged to complete a feedback survey. This survey will ask for insights into the performance’s strengths and areas for improvement, along with suggestions for future events.
• Recording Availability:
  All live-streamed performances will be recorded and made available on-demand for those who missed the live session or would like to rewatch the performances. Links to the recordings will be shared via email and on the SayPro website.

---

6. Promotion of Live Events

To drive audience attendance and participation, the SayPro Marketing Team will promote the live performances via multiple channels:

• Email Newsletters: Announce the performance schedule, including key highlights and invitations to participate in live chat, polls, and Q&A sessions.
• Social Media: Post regular updates and countdowns on SayPro’s social media channels, encouraging viewers to tune in and engage.
• Website Banner: Highlight the schedule of performances with clickable links for easy access to the live streams.
• Collaborations: Partner with theatre-related influencers or media outlets to amplify event visibility.

---

7. Key Dates

• Performance Dates: January 21–30, 2025
• Technical Rehearsals: January 19–20, 2025
• Q&A Sessions: Immediately following each performance
• Live Polls: During and after each performance
• Feedback Surveys: Available immediately after each performance, to be completed by the audience

---

Conclusion

The SayPro Live Performance & Engagement phase from January 21 to January 30, 2025, will be an exciting and interactive period where theatre groups showcase their talent, and the audience actively participates in the creative dialogue. Through live-streaming, interactive chat, polls, and Q&A sessions, SayPro aims to create an immersive and engaging theatre experience that fosters creativity, collaboration, and connection between performers and viewers.

Overview

Between January 11 and January 20, 2025, theatre groups will submit their performance videos, scripts, and associated materials through SayPro’s platform for the SayPro Monthly Theatre Performances event. The SayPro Development Competitions Office will oversee the initial review process during this period to ensure all submissions comply with the event’s technical and creative guidelines. This step is essential to guarantee that only the highest quality and appropriately formatted performances are considered for the final showcase.

1. Submission Confirmation and Initial Review

Once theatre groups submit their performances, the SayPro Development Competitions Office will conduct an initial review of each submission. This process ensures that the materials meet all the required technical and creative standards before they move on to the judging panel.

Steps in the Initial Review Process:

1. Confirmation of Receipt:
   • Theatre groups will receive a confirmation email acknowledging the submission of their performance. This email will also include a unique reference number for tracking purposes.
   • The confirmation will also include a brief overview of the next steps and when participants can expect feedback or follow-up actions, if necessary.
2. Compliance Check:
   The SayPro Competitions Office will ensure that the submitted materials are in line with the technical and creative guidelines provided by the event organizers. This compliance check will involve the following areas:
   • Technical Guidelines Compliance:
     This includes verifying that the video, audio, and visual elements of the submission are consistent with the SayPro Technical Guidelines (such as video resolution, audio quality, file formats, and size limits).
     • Video Quality: Submissions must meet the specified resolution (e.g., 1080p or higher) and be free from technical flaws like distortion or significant delays in audio and visual sync.
     • Audio Quality: Clear and high-quality sound is essential, ensuring dialogue is easily audible and background music or sound effects are balanced.
     • File Formats: The video should be uploaded in the correct file formats (e.g., .mp4, .mov) with appropriate file size limits.
     • Length of Performance: Performances must adhere to the allotted time frame (typically 30 minutes to 2 hours). If submissions exceed this time frame, participants will be notified to trim their videos or provide an excerpt.
     • Supplementary Materials: All required supporting documents (e.g., cast list, script, performance descriptions) should be included. Incomplete submissions may not be considered for review.
   • Creative Guidelines Compliance:
     Each performance must align with the creative guidelines established by SayPro for the competition.
     • Script and Content: The script must be original or properly attributed to a playwright. Performances based on existing work should include proper copyright permissions or licensing agreements.
     • Stage Design and Production Quality: Performances should demonstrate thoughtful and cohesive stagecraft, from set design to lighting and props. While experimental work is encouraged, basic attention to production quality is essential.
     • Performing Group Information: Theatre groups must include a complete cast list, director’s name, and a brief performance description. Submissions missing this information will be flagged for follow-up.
     • Creativity and Innovation: Performances should showcase original interpretations, creative approaches, and unique storytelling. Although submissions may vary in style or genre, the work should demonstrate a clear, compelling vision from the group.
3. Initial Evaluation for Compliance:
   • Ineligible Submissions: Any submission that fails to meet the technical requirements (such as poor video quality, improperly formatted files, or technical errors) will be flagged and the group will be notified. These theatre groups will be given a grace period (up to January 20, 2025) to correct and resubmit their materials.
   • Incomplete Submissions: Submissions that are missing key documents (script, cast list, performance details) will be flagged as incomplete, and the theatre group will be contacted for clarification or additional materials.
   • Disqualified Submissions: If a submission violates SayPro’s rules (e.g., unauthorized use of copyrighted material, failure to provide proper release agreements), the performance will be disqualified, and the group will be informed of the disqualification.
4. Technical and Creative Support: During the review process, SayPro’s technical support team will be available to assist participants with any issues related to video quality, file uploads, or compliance with technical standards.
   • Technical Support: Participants experiencing issues with uploading or submitting their performance files can reach out to the support team for troubleshooting.
   • Creative Support: SayPro may provide feedback or guidance if the performance submission does not fully align with the event’s creative vision or expectations, such as helping theatre groups refine their descriptions or improve their stagecraft.

---

2. Feedback & Resubmission Process

If the SayPro Competitions Office finds that a submission needs adjustments, participants will be contacted with detailed feedback and instructions for resubmission.

Steps in the Feedback Process:

• Feedback Issued to Participants: Theatre groups whose submissions require adjustments will receive a personalized email outlining the issues identified during the initial review.
  • Clear Guidelines: The email will provide clear instructions on how to address the issues (e.g., trimming the video, improving audio quality, submitting missing documents).
  • Resubmission Deadline: Participants will be given until January 20, 2025, to make necessary changes and resubmit their performance materials. Any submissions not meeting the guidelines by this date will not be considered for inclusion in the event.
• Resubmission Process:
  • Participants will follow the same submission process but will need to upload their corrected files or missing materials. They will reference the unique submission reference number to ensure the resubmitted materials are associated with their original entry.
  • The SayPro Competitions Office will conduct a final compliance check on resubmitted materials before moving forward to the judging phase.

---

3. Final Confirmation and Notification

Once the review period concludes on January 20, 2025, and all resubmissions (if any) have been processed, theatre groups will receive a final confirmation email indicating whether their performance has been accepted into the SayPro Monthly Theatre Performances.

• Acceptance Confirmation: If a performance passes the compliance check and meets the technical and creative guidelines, it will be added to the event’s lineup, and the group will be notified of their scheduled performance time.
• Non-Acceptance: If a performance is not accepted due to failure to meet the necessary standards, the theatre group will receive feedback explaining why the performance was not selected, along with suggestions for improvement.

---

4. Key Dates and Timeline

• Submission Window: January 11–20, 2025
• Initial Review Period: January 11–20, 2025
• Feedback and Resubmission (if applicable): January 11–20, 2025
• Final Confirmation of Accepted Submissions: January 21, 2025

---

Conclusion

The Performance Submission & Review process ensures that all theatre performances are rigorously vetted for technical quality and creative excellence. By adhering to these standards, SayPro ensures a high level of professionalism for its Monthly Theatre Performances event while providing theatre groups with clear guidance on how to meet the event’s expectations. This thorough review process sets the stage for an exciting and high-quality showcase of performances for the SayPro community in January 2025.