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  • SayPro Performance Submission & Review: Allow theatre groups to submit their performances through SayPro’s platform.

    Overview
    During the period from January 11 to January 20, 2025, theatre groups will have the opportunity to submit their performances for consideration in the SayPro Monthly Theatre Performances event. The submission process will be facilitated through SayPro’s platform, where performers will upload their productions for review. The SayPro Development Competitions Office will oversee the entire submission and review process, ensuring a smooth and organized experience for all participants.

    1. Performance Submission Process

    The submission process will be designed to be as straightforward and user-friendly as possible, ensuring that all interested theatre groups can easily upload their productions and related materials.

    Key Steps in the Submission Process:

    • Online Submission Portal: Theatre groups will be directed to SayPro’s submission portal, where they will create an account (if they do not have one already) or log in to an existing account to begin the submission process.
    • Submission Form: Participants will complete a detailed submission form, which will include the following fields:
      • Name of Theatre Group: The name of the theatre group or organization.
      • Title of Performance: The name of the play or production being submitted.
      • Performance Format: Whether the performance is a recorded video, live stream, or a hybrid (pre-recorded with live commentary).
      • Brief Description of the Play: A short summary of the play’s storyline, themes, and key elements.
      • Director’s Name: The name of the director and any relevant credits or background information.
      • Cast List: Names and roles of the main performers in the production.
      • Script: A copy of the script or a link to an online version of the script.
      • Production Video: A video of the performance, either in full or an excerpt. If it’s a live performance, the group will provide a live stream or pre-recorded video that adheres to the SayPro Technical Guidelines (which will be available on the platform).
      • Performance Assets: Additional materials, such as photos, stage design, promotional materials, or trailers, which help to showcase the production.
      • Release Agreement: A statement confirming that the submitted materials are owned by the submitting group and that they consent to the use of the materials for the event’s promotion.
    • File Uploading: Participants will upload their performance video(s), supporting assets, and any other required documents. They will also be required to follow the SayPro Technical Guidelines to ensure high production standards for all submissions.
      • Video Format: The video should be in an acceptable format (e.g., .mp4, .mov) and adhere to the specified resolution and audio guidelines.
      • File Size Limits: A maximum file size limit will be set to avoid issues with upload speeds and storage space.
    • Submission Deadline: The deadline for submissions will be January 20, 2025, giving theatre groups a 10-day window to upload their performances. Late submissions may be excluded from consideration unless under exceptional circumstances.
    • Confirmation of Submission: Once a performance is successfully submitted, the system will generate an automatic confirmation email to the submitting theatre group. This email will include the submission details and a unique reference number for tracking purposes.

    2. Review and Evaluation Process

    Once the submission period closes on January 20, 2025, SayPro’s team, alongside a panel of qualified judges, will begin the review and evaluation process. The goal is to assess the quality and originality of each performance, ensuring that it meets the criteria set out for the SayPro Monthly Theatre Performances competition.

    Key Elements of the Review Process:

    • Initial Review by SayPro Team: The SayPro Development Competitions Office will first check each submission to ensure that all required materials are present and that the submission meets the technical and content guidelines. This includes verifying video and audio quality, the accuracy of the submitted forms, and the overall completeness of each entry.
      • Compliance Check: If a submission does not meet the technical guidelines (e.g., poor video resolution, improper audio), the theatre group will be notified, and they may be given an opportunity to resubmit before the final submission deadline.
      • Missing Materials: In cases where crucial components such as the script, cast list, or video are missing, the theatre group will be contacted to complete their submission. This communication will be handled promptly to avoid delays.
    • Panel Evaluation: Once the initial check is complete, a panel of theatre experts will be assigned to review the performances. These experts may include:
      • Theatre critics
      • Established playwrights
      • Experienced directors and producers
      • Accomplished actors and performers
      The panel will evaluate each performance based on a set of established criteria, including:
      • Acting: The strength of performances by the cast, including delivery, emotional range, and character development.
      • Directing: The director’s ability to bring the play to life, creating a coherent vision and clear communication of the script’s themes.
      • Stagecraft: The quality of the set design, lighting, and overall stage production, ensuring it supports the narrative.
      • Script: The originality and depth of the script, as well as the clarity of its themes and messages.
      • Innovation and Creativity: The level of creativity, innovation, and fresh perspectives demonstrated by the production.
    • Review Rubric: Each judge will use a standardized evaluation form (SayPro Judging Criteria Sheet) to rate the performance. This ensures consistency and fairness in scoring across all submissions.
      • Scoring: Each judge will provide a score for each category (acting, directing, etc.), and a final overall score will be calculated for each performance.
      • Feedback: Judges will also provide written, constructive feedback for each submission, offering insights into strengths and areas for improvement. This feedback will be shared with the performers post-event to support their growth.

    3. Post-Review Notification and Updates

    Once the reviews are complete, SayPro will notify theatre groups of their results:

    • Notification: Performers will receive an official email with details on whether their submission has been accepted into the event, along with feedback from the judges.
    • Event Schedule: Accepted performances will be added to the event’s official schedule, and participants will be informed of the exact time and date of their performance’s airing or live-streaming.
    • Public Announcement: Performances selected for the event will be listed on SayPro’s platform and shared via social media, newsletters, and other communication channels to highlight the accepted participants.

    4. Technical and Creative Support

    To ensure smooth participation, SayPro will offer:

    • Technical Support: A dedicated team to assist performers with any technical issues during the submission process (e.g., uploading videos, troubleshooting format issues).
    • Creative Consultation: If needed, SayPro can offer guidance or feedback to help groups refine their productions before final submission.

    5. Key Dates for Submission & Review Process

    • Submission Window: January 11–20, 2025
    • Submission Deadline: January 20, 2025
    • Initial Review and Confirmation: January 21, 2025
    • Judging Period: January 21–24, 2025
    • Results Notification: January 25, 2025
    • Event Schedule Announcement: January 26, 2025

    By implementing a seamless performance submission and review process, SayPro ensures that all participating theatre groups can showcase their best work while maintaining high standards of evaluation and support for all involved. This process allows the event to offer a platform for diverse and engaging theatrical productions, driving creativity, artistic expression, and community involvement.

  • SayPro Pre-Event Planning: Prepare Marketing Materials and Launch Promotional Campaigns to Encourage Audience Participation and Performer Submissions.

    In preparation for the SayPro Monthly Theatre Performances, the SayPro Development Competitions Office will focus on crafting compelling marketing materials and executing effective promotional campaigns. These efforts aim to increase awareness of the event, attract a diverse group of theatre groups to participate, and engage a wide audience for viewing the performances. The goal is to ensure a successful and well-attended competition.

    1. Marketing Material Preparation

    To successfully promote the event, a variety of marketing materials will be created, designed to appeal to both performers and audience members. The materials should align with the branding and tone of the SayPro competition while capturing the excitement of the theatre community.

    Key Materials Include:

    • Posters: Eye-catching designs for both digital and print use, to be shared in physical spaces such as theatres, universities, and cultural centers. The posters will feature event dates, a call to action for both performer and audience participation, and key event details.
    • Social Media Graphics: Designed to be shared across platforms such as Instagram, Facebook, LinkedIn, and Twitter. These graphics will include information on how to participate, upcoming deadlines, event highlights, and audience voting opportunities. Engaging visuals, such as teaser images, countdowns, and behind-the-scenes photos of theatre groups, will be used to maintain audience interest.
    • Email Newsletters: A series of email campaigns will be developed for different segments of the audience: performers, past participants, industry professionals, and the general public. These emails will include reminders of key dates, instructions for submission, performer spotlights, and event teasers.
    • Flyers: Distributed in key community spaces to encourage local theatre groups to participate and promote event attendance. Flyers will include QR codes or short URLs linking to the event registration page on the SayPro platform.
    • Press Release: A formal press release will be sent to media outlets, industry publications, and news organizations. The release will announce the event, highlight past successes, and provide details on how performers can register.

    2. Launch of Promotional Campaigns

    Promoting the SayPro Monthly Theatre Performances requires a multi-channel approach to reach the widest possible audience and ensure high engagement levels. The SayPro Development Competitions Office will run integrated campaigns across digital and traditional channels to drive awareness and participation.

    Key Components of the Promotional Campaign:

    • Targeted Social Media Campaigns: Leveraging platforms such as Instagram, Twitter, LinkedIn, and Facebook, a combination of organic and paid social media campaigns will be used. Posts will include performance highlights, sneak peeks of submitted works, participant testimonials, and countdowns to the event. The social media team will also engage with relevant hashtags, theatre communities, and influencers within the industry to broaden reach.
      • Hashtag Strategy: A dedicated event hashtag like #SayProTheatre2025 will be promoted to encourage user-generated content, including teaser videos from performers, behind-the-scenes images, and personal stories from those involved.
      • Live Engagements: Social media channels will host live sessions where performers or judges preview the competition, providing an opportunity for fans to ask questions and build excitement.
    • Content Marketing: Regular blog posts, articles, and video features will be published on the SayPro platform to further drive engagement. Content may include spotlights on notable performers, interviews with judges, industry trends in theatre, and tips for crafting the perfect pitch.
      • Behind-the-Scenes Videos: Short videos or vlogs showcasing the preparation process of theatre groups, the significance of each play, or insights from judges about the competition will humanize the event and connect more deeply with the audience.
      • Theatrical Performers’ Spotlights: Each week leading up to the event, performers who have registered will be spotlighted. This personalizes the experience for the audience and helps to create early buzz around their performances.
    • Email Marketing Campaigns:
      • Event Announcement: An initial email blast announcing the upcoming event, with calls for performer submissions, a detailed overview of the judging process, and an encouragement for audience participation.
      • Weekly Reminders: A sequence of reminder emails will be sent to potential participants, urging them to submit their performances before the deadline, and to audience members to save the event dates and get ready for live performances.
      • Post-Submission Engagement: Once submissions are closed, emails will update subscribers on the next steps, such as the event schedule, and how to vote or engage during the live-streamed performances.
    • Partnerships with Theatre Organizations: The SayPro Development Competitions Office will engage with theatre schools, drama clubs, and national arts organizations to promote the event through their established networks. Partner organizations may include calls for participation in their newsletters, social media channels, and websites.
    • Influencer and Industry Partnerships: Establishing partnerships with influencers, key industry figures, and well-known theatre artists will further amplify the event’s visibility. These industry professionals may share the event on their social channels, provide feedback to submissions, or even participate in some way, such as in judging or hosting special sessions during the event.

    3. Incentivizing Audience Participation

    Promoting not only the performers but also actively encouraging audience participation is key to driving engagement and building a sense of community around the event. Strategies include:

    • Audience Voting: Announcing early that the event will feature audience voting for favorite performances, incentivizing fans to engage by voting for their preferred shows. Promoting the chance for audiences to have an impact on the results will increase participation.
    • Exclusive Pre-Event Engagement: Offering sneak-peeks, behind-the-scenes footage, or interactive webinars leading up to the event, so the audience feels connected to the participants before the official start.
    • Contests and Giveaways: Run digital contests that encourage audience members to share content or engage on social media in exchange for event tickets, backstage access, or promotional merchandise related to the competition.

    4. Monitoring and Analytics

    Throughout the pre-event period, the SayPro team will monitor the effectiveness of each marketing channel. Key performance indicators (KPIs) such as engagement rates, clicks, shares, email open rates, and registration rates will be tracked. Any adjustments or optimizations will be made based on real-time feedback and metrics.

    5. Key Dates and Deadlines

    • January 1-5, 2025: Final preparation of marketing materials.
    • January 6-10, 2025: Launch of initial promotional campaigns.
    • January 10, 2025: Begin posting weekly updates and performer spotlights.
    • January 10-20, 2025: Continual promotion through social media and email blasts.

    By executing this plan, SayPro aims to generate excitement, maximize participation from both performers and the audience, and create a memorable experience for all those involved in the SayPro Monthly Theatre Performances.

  • SayPro Pre-Event Planning: Recruit a Panel of Qualified Judges from the Theatre Community.

    Event: SayPro Monthly Theatre Performances
    Date: January 2025
    Organized by: SayPro Competitions Office under SayPro Development Royalty
    Objective: To ensure the quality, credibility, and fairness of the event, a panel of highly qualified judges from the theatre community (critics, actors, directors, and other theatre professionals) will be selected. These judges will play a crucial role in evaluating and providing constructive feedback on the performances submitted for the SayPro Monthly Theatre Performances event.

    1. Defining the Judge Criteria

    The first step in recruiting judges is to define the qualifications and criteria needed for the judging panel.

    • Core Qualifications:
      • Theatre Critics: Judges should have experience in reviewing and critiquing theatrical productions, bringing a keen eye for evaluating performances, set design, and overall production.
      • Experienced Actors: Judges with acting backgrounds can provide valuable insight into the performances of the actors and the overall execution of roles.
      • Directors: Established theatre directors who have experience in producing and directing theatre productions will be able to assess the overall direction, vision, and coherence of the performances.
      • Playwrights: Playwrights with experience in scriptwriting can evaluate the strength of the scripts and the narrative structure of the performances.
      • Theatre Production Experts: Individuals with a deep understanding of stagecraft, lighting, set design, and overall production quality will be essential in assessing the technical aspects of the performances.
    • Experience Level: Judges should have a minimum of 5-10 years of experience in their respective fields to ensure they have the knowledge and credibility to make fair and well-informed evaluations.
    • Diversity and Representation: Aim to create a balanced panel that includes diverse voices from different backgrounds and areas of expertise. This could include a mix of gender, race, experience level, and geographical representation to ensure fairness and inclusivity in the judging process.

    2. Judge Recruitment Strategy

    Once the criteria have been established, the next step is to actively recruit judges. This process involves identifying qualified individuals from the theatre community and reaching out to them with a formal invitation to participate.

    • Networking and Outreach:
      • Industry Connections: Use existing relationships with theatre companies, festivals, and industry professionals to reach out to potential judges. Many experienced theatre professionals can be approached through personal referrals or recommendations.
      • Social Media and Professional Networks: Post recruitment calls on social media platforms, such as LinkedIn, Twitter, Instagram, and Facebook. Utilize networks like the American Theatre Critics Association (ATCA), Screen Actors Guild (SAG-AFTRA), and other theatre-related groups to find qualified professionals.
      • Theatre Organizations: Contact respected theatre organizations and ask for recommendations for potential judges. Partnering with established theatre institutions can lend credibility to the event and help attract top-tier judges.
      • Past Event Judges: If the SayPro platform has hosted previous theatre events, reach out to past judges and invite them back if they are available and interested.
    • Direct Invitations:
      • Send personalized invitations to potential judges via email or phone call, explaining the event’s significance, the role of the judges, and the benefits of being involved in the SayPro Monthly Theatre Performances.
      • Highlight the prestige of being selected to judge a prestigious theatre event like SayPro, and mention the networking opportunities and exposure judges will receive.
      • Emphasize the role judges will play in nurturing new talent and contributing to the development of theatre in the community.
    • Judge Stipends or Benefits:
      • Offer compensation for their time and expertise, whether it be a stipend, honorarium, or access to event-related benefits (e.g., access to performances, networking opportunities, tickets to other events, etc.).
      • Judges may also be offered the chance to participate in post-event panel discussions, workshops, or Q&A sessions, which would elevate their profiles in the theatre community.

    3. Judge Confirmation and Contracts

    After reaching out to potential judges and receiving positive responses, the next step is to confirm their participation and ensure a clear understanding of their responsibilities.

    • Judge Confirmation:
      • Once the judges agree to participate, send them a formal confirmation email detailing the event dates, their role, and expectations.
      • Request a brief biography and photo of each judge for promotional purposes and to feature on the SayPro platform.
    • Judging Terms and Agreements:
      • Create a standard agreement or contract that outlines the expectations for judges, including:
        • The timeline for providing feedback and completing evaluations.
        • The judging criteria and process.
        • Confidentiality requirements (if applicable, particularly if they are evaluating proprietary works).
        • Compensation terms or benefits, if applicable.
        • Code of conduct and conflict-of-interest policies to ensure impartiality during the judging process.
    • Judging Panel Coordination:
      • Ensure all judges have access to the platform, the necessary documents, and any technical tools they may need to participate effectively.
      • Establish a communication system (via email, messaging platform, or video calls) for the judges to connect with each other and the SayPro Competitions Office for any clarifications or updates.

    4. Pre-Event Judge Orientation

    To ensure that the judging process is consistent and transparent, a judge orientation session should be conducted. This session will familiarize judges with the event, the judging criteria, and their responsibilities.

    • Orientation Session:
      • Event Overview: Provide judges with an overview of the SayPro Monthly Theatre Performances event, including the schedule, the types of performances being presented, and the target audience.
      • Judging Criteria: Go over the judging criteria sheet with the panel to ensure they understand the specific factors they will be evaluating, such as acting, directing, script quality, stagecraft, and overall production.
      • Feedback Process: Explain how judges will provide their feedback, including any specific forms, tools, or guidelines they must follow to offer constructive criticism.
      • Technical Requirements: Ensure that judges are aware of any technical aspects, such as how to access performance submissions (live-streaming or recorded videos), and how to communicate their scores or comments.
    • Q&A Session: Allow judges to ask any questions about the judging process or the event itself. This will help clear up any uncertainties and ensure all judges are aligned in their approach to reviewing the performances.

    5. Ensuring Diverse Perspectives in the Judging Process

    It is essential to ensure that the panel of judges provides a variety of perspectives and expertise, leading to a fair and comprehensive evaluation of the performances.

    • Balanced Panel: Aim to include judges with diverse backgrounds, including those from different geographical areas, age groups, and cultural perspectives, to ensure a wide-ranging approach to performance evaluation.
    • Regular Communication: Facilitate an ongoing dialogue between judges before, during, and after the event. This communication helps align their perspectives and ensures that they are in agreement on key aspects of the judging process.
    • Post-Event Debriefing: After the event, gather the judges for a debrief session to discuss the performances they reviewed, share insights on the judging process, and reflect on what worked well and what could be improved in future events.

    6. Finalizing Judge Panel and Promotion

    Once the panel is finalized, it’s essential to promote the involvement of the judges to enhance the credibility of the event.

    • Announcing Judges:
      • Publicly announce the judging panel on SayPro’s website and across social media platforms. Include brief bios and professional achievements of each judge to demonstrate their expertise and elevate the stature of the event.
    • Judge Profiles on SayPro Platform:
      • Create individual profiles for each judge on the SayPro platform, showcasing their experience and role in the event. These profiles can be included on the event page, in email newsletters, and across social media platforms.

    Conclusion

    Recruiting a qualified and diverse panel of judges is a critical component of the SayPro Monthly Theatre Performances. From defining qualifications to confirming participation, orientation, and ongoing communication, a well-planned process ensures that the judging panel is both competent and fair. These judges will be instrumental in maintaining the event’s credibility and ensuring that all participating theatre companies are evaluated on their creative merit and production quality. Through careful planning and coordination, the SayPro Competitions Office will establish a panel of distinguished experts who will uphold the high standards of the SayPro Monthly Theatre Performances event.

  • SayPro Pre-Event Planning: Finalize the Registration Process for Theatre Companies to Submit Their Performances on SayPro’s Platform.

    Event: SayPro Monthly Theatre Performances
    Date: January 2025
    Organized by: SayPro Competitions Office under SayPro Development Royalty
    Purpose: To ensure the smooth, efficient, and accurate registration process for theatre companies wishing to submit their performances for the SayPro Monthly Theatre Performances event. This phase involves finalizing all steps and guidelines for theatre companies to successfully register and submit their performances, ensuring their eligibility for participation.

    1. Finalizing Registration Platform Setup

    The first step in ensuring a seamless registration process is to confirm that SayPro’s platform is fully prepared to accept and process theatre company submissions.

    • Technical Infrastructure:
      • Ensure that the registration page is fully functional on the SayPro platform, with a user-friendly interface for theatre companies to navigate easily.
      • Test the platform’s submission system, ensuring that the form is easy to complete and allows for multiple file uploads (performance scripts, videos, cast lists, etc.).
      • Check compatibility with various file formats (video, audio, images) to accommodate all potential submissions.
    • Registration Form Finalization:
      • The registration form should be simple yet comprehensive, asking for essential details about the theatre company and the performance. Key fields should include:
        • Company Name
        • Performance Title
        • Cast and Crew Information
        • Director Name
        • Script/Play Description (summary of the performance)
        • Performance Type (e.g., drama, comedy, musical)
        • Video Submission (link to the performance video or video file upload option)
        • Technical Needs (specific requirements such as sound, lighting, or props)
        • Contact Information
      • Confirm that the registration form includes an option for theatre companies to submit a performance link or upload media files, along with a brief description of their performance and creative concept.
    • Accessibility Testing:
      • Ensure the registration form is accessible on various devices (desktop, mobile, tablet) to accommodate theatre companies that may be using different platforms.
      • Test for compatibility with major browsers (Chrome, Firefox, Safari, Edge) to avoid any access issues.

    2. Communicating Registration Guidelines

    To ensure theatre companies have all the necessary information and know how to complete the registration correctly, the SayPro Competitions Office should send out clear and concise communication about the registration process.

    • Guidelines Email:
      • A well-drafted email should be sent to all potential participants outlining:
        • Key registration dates (deadline for submissions, etc.)
        • Required materials (performance scripts, video submissions, cast and crew details, etc.)
        • Instructions on how to submit materials (what formats are accepted, upload procedure, etc.)
        • Any important technical requirements (video format, audio specifications, video quality expectations, etc.)
        • Contact information for any support questions or technical issues.
    • FAQs and Help Desk:
      • Create a FAQ section on the SayPro website to address common questions that theatre companies might have about the registration process.
      • Include contact information for technical support in case theatre companies run into issues while completing the registration.
    • Reminder Notices:
      • Send out reminder emails periodically leading up to the registration deadline to ensure participants are aware of the deadlines and avoid last-minute rushes.

    3. Registration Deadline Setup

    The registration period should be clearly defined, ensuring that all theatre companies are aware of the timeline and understand when submissions are due.

    • Registration Deadline:
      • Finalize the registration period, which runs from January 1, 2025, to January 10, 2025.
      • Provide a clear cutoff date, and ensure that the SayPro platform automatically blocks further submissions after the deadline passes.
      • Set up an automated reminder notification that goes out a week before the deadline to encourage last-minute registrations and provide any final instructions.
    • Late Registration (Optional):
      • If desired, a late registration period could be introduced, but it should come with an additional fee or other incentives to encourage timely submission.
      • Ensure that any late registrations are still evaluated fairly and meet the same technical and creative standards as those submitted on time.

    4. Reviewing and Approving Submissions

    Once the registration period has closed, the next step is to review and approve all submissions before the theatre performances go live.

    • Screening of Submissions:
      • The SayPro Competitions Office will review each submission to ensure it meets the following requirements:
        • The performance’s technical quality (video resolution, audio clarity).
        • Adherence to submission guidelines (correct formatting of the script, required descriptions, etc.).
        • Completeness of information provided (cast list, director info, etc.).
      • Any incomplete submissions or submissions that do not meet the technical or content guidelines should be flagged and the respective theatre company should be notified to make adjustments if necessary.
    • Confirmation of Approval:
      • Send an email to each theatre company confirming whether their submission was accepted or if further adjustments are required.
      • Include any necessary instructions or next steps for those whose submissions require adjustments.
    • Technical Checks:
      • Verify that video and audio files meet the technical specifications set by SayPro (as outlined in the SayPro Technical Guidelines).
      • If any performance videos do not meet the necessary standards, request a re-upload or a new submission from the company.

    5. Finalizing Participant List and Performance Schedule

    Once all submissions have been reviewed and accepted, it is important to compile the final list of participating theatre companies and their respective performance details.

    • Performance Schedule:
      • Develop a performance schedule that lists all accepted theatre performances in chronological order, along with links to the live stream or recording for each.
      • The schedule should include:
        • Title of the performance
        • Theatre company name
        • Date and time of performance
        • A link to the live-streamed or recorded performance
    • Participant Communication:
      • Send the finalized schedule to all theatre companies and provide them with the details they need for the next steps (e.g., confirmation of performance time, live-stream link, technical rehearsal dates, etc.).
    • Promoting Submissions:
      • Once the participant list and schedule are confirmed, begin promoting the list of performances to generate excitement and anticipation among potential viewers.
      • Ensure that all performances are featured prominently on SayPro’s website and social media platforms.

    6. Addressing Technical Issues and Support

    During the registration process, it is inevitable that some participants may encounter technical difficulties. To ensure a smooth experience:

    • 24/7 Support:
      • Provide a dedicated support team or help desk to assist theatre companies with registration-related issues (e.g., trouble uploading videos, issues with forms).
    • Testing Platform:
      • Ensure that theatre companies are able to test their video files and submissions ahead of time to avoid last-minute issues on the day of submission.
    • Emergency Support:
      • Implement a protocol for emergency support if a participant encounters an issue during the final days of the submission period. Ensure these issues are resolved quickly to avoid disqualifying any late submitters who encounter genuine problems.

    Conclusion

    By finalizing the registration process for theatre companies between January 1, 2025, and January 10, 2025, SayPro ensures a smooth and efficient process for performance submissions. This phase is crucial for setting the foundation for the SayPro Monthly Theatre Performances event. Proper planning, clear communication, technical testing, and support will guarantee that theatre companies can submit their work seamlessly, enabling the event to run smoothly and showcase high-quality productions.

  • SayPro Technical Guidelines for Theatre Performance Submissions.

    Event: SayPro Monthly Theatre Performances
    Event Date: January 2025
    Organized by: SayPro Competitions Office
    Purpose: To ensure that all submitted performances meet the high production standards expected by SayPro. These guidelines outline the technical specifications for video and audio quality, aiming to maintain a consistent and professional experience for both performers and viewers.

    General Guidelines

    • Production Value:
      Submissions must be of a professional quality that reflects the performer’s efforts and creative vision. It is crucial that video and audio elements meet the minimum technical standards for an optimal viewing experience on both live-streamed and on-demand platforms.
    • Format:
      All submitted performances should be provided in a video file format (MP4 or MOV) with the highest resolution possible. Additionally, files must be submitted with audio synced properly and ensure there are no technical glitches that could detract from the viewer experience.

    1. Video Quality Specifications

    The video should be crisp, clear, and visually appealing. This is essential for maintaining the production value of the performance.

    • Resolution:
      • Minimum: 1080p (Full HD).
      • Recommended: 4K (2160p) for a higher-quality viewing experience.
      • Aspect Ratio: 16:9 (Standard widescreen format).
      • Frame Rate: 30 fps (frames per second) or 60 fps for smoother motion in fast-paced scenes.
    • Lighting:
      • Ensure that the performance space is well-lit.
      • Avoid harsh lighting or heavy shadows, especially on the actors’ faces. Lighting should be balanced to allow for clear visibility of all actors, set details, and props.
      • Ensure that the lighting doesn’t wash out colors or create glare on the camera lens.
    • Camera Placement:
      • Camera angles should focus on the key elements of the performance (actors, scenes, and critical moments).
      • A multi-camera setup is ideal. However, a single camera angle is acceptable as long as it is stable and adequately captures the performance.
      • The camera should remain stable throughout the entire performance. Avoid unnecessary movement or zooming, as it can distract from the performance.
    • Framing and Composition:
      • Ensure actors are framed properly in the shot (head and upper body visible).
      • Avoid extreme close-ups unless they are intentional for artistic reasons.
      • Pay attention to the background and environment of the frame. Ensure that the stage or performance space does not have clutter or distractions.
    • Background:
      • Backgrounds should be clean and minimalistic unless the performance requires elaborate stage setups.
      • Ensure the background does not clash with the performance or distract the audience.

    2. Audio Quality Specifications

    Clear, undistorted, and well-balanced audio is critical to the success of the performance. Poor audio quality can detract from the performance’s overall impact.

    • Microphone Setup:
      • Ensure microphones are positioned to capture the actors’ voices clearly. If possible, use lapel or lavalier microphones for each actor or a high-quality boom microphone.
      • For musical performances, make sure instruments are properly mic’d to ensure clear audio capture.
      • Use professional-grade microphones that can accurately capture voices and other sounds without distortion.
    • Audio Levels:
      • Audio should be balanced, with clear dialogue and no distortion.
      • Background music or sound effects should be mixed at an appropriate volume so they don’t overpower the dialogue or key action.
      • Make sure that there are no sudden spikes in volume that could cause distortion. Audio should be smooth and consistent throughout the performance.
    • Audio Syncing:
      • Ensure that audio is perfectly synced with the video. Delays between audio and visual elements will negatively impact the viewer’s experience.
      • Double-check to ensure that all dialogue, music, sound effects, and environmental sounds are properly synced with the video.
    • Noise Control:
      • Remove any unwanted background noise, such as traffic, ventilation sounds, or electrical hums.
      • If the performance is filmed in a studio or controlled environment, ensure that ambient noises (e.g., from microphones or cameras) are minimized.
      • If recording in a live performance space, ensure that external sounds are kept to a minimum to preserve the integrity of the production.
    • Sound Quality:
      • Aim for crisp, clear sound where every word is audible.
      • Use high-quality recording equipment to capture the full spectrum of sound from the performers’ voices, instruments, and other on-stage effects.
      • Post-production adjustments, such as EQ (equalization), may be necessary to balance frequencies and remove any muddiness or distortion.

    3. Technical Equipment Recommendations

    To ensure that the video and audio meet the necessary standards, here are some key equipment recommendations:

    • Video Cameras:
      • Minimum: HD cameras capable of recording in 1080p or higher.
      • Recommended: DSLR or mirrorless cameras with manual focus, as well as cameras with interchangeable lenses for creative flexibility.
      • Alternative: High-quality smartphones with stabilization features for smaller productions.
    • Microphones:
      • For Dialogue: Lapel microphones or handheld microphones for each actor.
      • For Music/Environmental Sounds: Condenser microphones or shotgun microphones to capture sound accurately.
      • For Ambient Sound: Use stereo microphones or an audio mixer to blend in any environmental or background sounds.
    • Lighting:
      • Basic Lighting Kit: LED softbox lights for even lighting across the performance area.
      • Alternative: Portable ring lights or high-quality clip-on lights if working with minimal equipment.
    • Video Editing Software:
      • Recommended: Adobe Premiere Pro, Final Cut Pro, or DaVinci Resolve for editing.
      • Basic Software: iMovie or Windows Movie Maker (for simpler edits).
    • Audio Editing Software:
      • Recommended: Adobe Audition, Audacity, or Pro Tools for professional-level audio editing and mixing.

    4. File Submission Guidelines

    For submissions, all performance videos and audio should adhere to the following file specifications:

    • Video Format:
      • MP4 or MOV (H.264 compression for MP4).
      • Maximum file size: 5 GB (if larger, contact the SayPro Competitions Office for alternate submission options).
      • Video bitrate: At least 5,000 kbps for good quality playback.
    • Audio Format:
      • MP3, WAV, or AAC for audio files.
      • Bitrate: At least 192 kbps for MP3 files, or uncompressed WAV files for higher quality.
    • File Naming:
      • Use a clear naming convention for each file:
        Example: [Performance Name][Company Name][Date]_[Video or Audio].
        (e.g., “RomeoAndJuliet_SayTheatre_010525_Video.mp4”).
    • Submission Platform:
      • Submit via the SayPro platform’s designated upload portal. Ensure that all required fields (e.g., description, cast, director) are completed as part of the submission.

    5. Troubleshooting Tips

    If technical issues arise during the recording or submission process, here are some common troubleshooting tips:

    • Video Sync Issues:
      • Ensure that the video was recorded and exported at the correct frame rate (30 fps or 60 fps). Check that the audio and video are in sync during editing before final export.
    • Poor Audio Quality:
      • Ensure microphones are properly positioned and check for any electrical interference during recording. Consider using external microphones if the built-in mic on a camera isn’t performing adequately.
    • Lighting Problems:
      • If there are shadows or overexposed areas, try adjusting the light placement or adding diffusers to soften the light.
      • For evening or low-light settings, consider adding extra lighting fixtures or using natural light sources if available.

    Conclusion

    Following these SayPro Technical Guidelines will help ensure that the theatre performances meet the high standards expected by both the judges and the audience. Proper technical preparation is essential for providing a professional, engaging, and enjoyable experience, both during the live-streaming of performances and in the on-demand viewing. Ensuring that video and audio quality is up to par allows performers to showcase their work at its highest potential and creates a positive experience for the viewers.

  • SayPro Marketing Materials for Theatre Performances Event.

    Event: SayPro Monthly Theatre Performances
    Event Date: January 2025
    Organized by: SayPro Competitions Office
    Purpose: To effectively promote and engage the SayPro community, generating excitement and participation for the SayPro Monthly Theatre Performances. This includes creating visually compelling posters, social media graphics, and email blasts to inform both performers and audiences about the event and encourage ticket sales, viewership, and participation.

    The following marketing materials are designed to boost awareness, engage the target audience, and drive attendance to both live-streamed and on-demand sessions of the performances.

    1. SayPro Event Posters (Physical & Digital)

    Objective: To create eye-catching, informative, and cohesive posters that will be displayed both physically (if applicable) and digitally across the SayPro platform, external venues, and partner networks.

    Template Features:

    • Header:
      Large, bold title for the event such as “SayPro Monthly Theatre Performances” or “January 2025 Theatre Showcase”.
    • Event Date and Time:
      Prominently feature the date and time of the performances. Example: “January 15 – 30, 2025. Live streaming & on-demand.”
    • Key Details:
      • For Performers: “Submit your performances now!” with submission deadlines.
      • For Audiences: “Watch the best of emerging theatre talent!” with links to tickets or live stream details.
      • Call to Action (CTA): Clear CTAs such as “Get Tickets Now!” or “Submit Your Performance Today!”
    • Visual Design:
      • High-quality images or promotional stills from previous events or images showcasing vibrant performances (could include stylized visuals like dramatic lighting, props, or actors in action).
      • Consistent use of SayPro’s brand colors, fonts, and logos.
      • Visual hierarchy: the date, event name, and CTA should stand out most.
    • Social Media Handles & Website:
      • Include links or icons for SayPro’s website and social media accounts, encouraging people to follow updates and engage with the event online.
    • Sponsors/Partners:
      • If applicable, include logos of event sponsors, partners, or media outlets supporting the event.

    File Formats:

    • Provide both high-resolution PDF and web-optimized JPEG/PNG versions.
    • Adaptable sizes for both A4 prints and digital screens.

    2. SayPro Social Media Graphics

    Objective: To generate excitement and encourage social sharing among the SayPro community on platforms such as Instagram, Facebook, Twitter, LinkedIn, and TikTok. These graphics will be used in posts, stories, and paid ads to drive awareness, participation, and viewership.

    Template Features:

    • Event Announcement Graphic:
      • Main Visual: Use a bold, visually arresting image or graphic that represents the theme of the event or a highlight from previous productions (e.g., a dramatic scene or key performance moment).
      • Text Overlay: Event title, date, time, and CTA (e.g., “Join us for the biggest theatre event of January 2025!”).
      • Call to Action: “Get your tickets now!” or “Watch live from anywhere!”
    • Countdown Graphics:
      • A series of graphics for countdown posts leading up to the event. These can include daily or weekly posts with a countdown timer, creating anticipation for the performances.
      • Each post could highlight different aspects of the event (performer profiles, behind-the-scenes sneak peeks, etc.).
    • Behind-the-Scenes Content:
      • Use images of rehearsals, production meetings, or sneak peeks from the performers to add a personal touch.
      • These posts can include quotes from directors, cast members, or the event organizers, sharing insights into the preparation process.
    • Performance Highlight Graphics:
      • Use these graphics after a performance airs, showcasing standout moments with reviews or audience feedback, while encouraging viewers to watch the on-demand version or future performances.
      • Include a CTA like “See what you missed! Watch on-demand now.”
    • Interactive Stories:
      • Use Instagram and Facebook Stories with polls, question stickers, or swipe-up links to engage viewers.
      • Include mini-interviews, quick clips from rehearsals, or quick facts about the performances.

    Design Specifications:

    • Dimensions:
      • Instagram/Facebook Post (1080 x 1080 px)
      • Instagram/Facebook Story (1080 x 1920 px)
      • Twitter Post (1200 x 675 px)
      • LinkedIn Post (1200 x 627 px)
      • TikTok Video Clips (1080 x 1920 px)
    • Animated graphics for Instagram stories or ads (e.g., a 10-second countdown timer).
    • Visual consistency with the SayPro brand (colors, typography, and logo usage).

    3. SayPro Email Blasts

    Objective: To directly reach out to the SayPro community and external networks, sharing key event details, ticket purchasing options, and performance highlights. The emails should be personalized and targeted for different segments of the audience, such as performers, past attendees, and potential viewers.

    Template Features:

    • Subject Line:
      • Example: “Don’t Miss the SayPro Monthly Theatre Showcase – January 2025!”
      • Example: “Get Ready for the Best of Theatre – Live Streaming Starts Soon!”
    • Header Image:
      • A striking visual at the top of the email (similar to the event posters) to capture attention immediately.
    • Body Copy:
      • For Performers: “Submit your performances now and be part of the SayPro Monthly Theatre Performances this January! Showcase your talent to industry professionals and an engaged global audience.”
      • For Audiences: “Join us for a month of unforgettable theatre performances! Watch the live stream or catch up on-demand. Get your tickets now and enjoy the best of emerging theatre.”
      • Detailed Event Information: Date range, live streaming platform links, and CTA buttons for tickets or registration.
    • Featured Performances/Performers:
      • A spotlight on some of the theatre companies or performers that will be featured, including brief bios or promotional text.
      • Links to their social media handles or previous works if available.
    • Call-to-Action:
      • Primary CTA: “Get Tickets” (linked to ticket page or streaming link).
      • Secondary CTA (for performers): “Submit Your Performance” (linked to submission platform).
      • Offer an incentive or limited-time offer (e.g., “Early bird discounts on tickets!” or “Submit by [deadline] to be considered for early feature in the program!”).
    • Social Media Links:
      • Encourage recipients to share the email and invite friends on social media platforms using share buttons.
      • Provide easy links for engaging with SayPro’s social media pages directly from the email.

    Design Specifications:

    • Mobile-friendly layout: Ensure the email is easy to read on mobile devices.
    • Use high-quality images, consistent branding colors, and appropriate fonts.
    • Include a clean and organized layout for readability and easy navigation.

    4. Event Landing Page

    Objective: To provide a centralized hub for all information related to the SayPro Monthly Theatre Performances. This page will serve as a destination for ticket purchases, performance schedules, and more.

    Key Features:

    • Hero Image: A large, visually impactful image related to the performances (or promotional video) that draws visitors into the page.
    • Event Details:
      • Clear information about the event’s date, time, and streaming options.
      • Performers’ lineup and their background, including links to their work or social media.
    • Ticket Sales/Registration Links:
      • Direct links to purchase tickets or register for free events.
      • Option to subscribe for updates on the event or future shows.
    • Performances Schedule:
      • An easy-to-read calendar or timetable listing the airing date and times for the performances.
      • Links to live streaming or on-demand video after the event.
    • Testimonials & Reviews:
      • Quotes from past performers, judges, or audience members discussing the event’s impact.
    • CTA Buttons:
      • “Register Now”, “Submit Your Performance”, and “Get Tickets” prominently placed.

    Conclusion

    These SayPro Marketing Materials will ensure a broad reach across multiple platforms, including physical and digital posters, social media, email marketing, and event landing pages. By utilizing cohesive, visually appealing designs and strategically targeted messaging, the goal is to build excitement around the SayPro Monthly Theatre Performances, engage a wide audience, and ensure the success of the event.

  • SayPro Feedback Form for Theatre Performances.

    Event: SayPro Monthly Theatre Performances
    Event Date: January 2025
    Organized by: SayPro Competitions Office
    Purpose: To provide judges with a structured template for offering detailed and constructive feedback on each performance, which will be shared with the participating theatre companies after the event. This feedback is vital for helping performers, directors, and technical teams understand their strengths and areas for improvement.

    Overview

    The SayPro Feedback Form serves as a detailed guide for judges to offer insightful, objective, and actionable feedback on theatre performances. This form covers a range of key elements that judges should consider when evaluating the performances, such as acting, directing, script quality, stagecraft, and overall production. The feedback provided will help participants understand their performance’s strengths and identify areas for growth, contributing to their development as theatre practitioners.

    The feedback will be collected after the event and distributed to each theatre company so they can review it and incorporate the feedback into future productions.

    Key Sections of the Feedback Form

    1. General Performance Overview

    This section allows judges to provide an overall impression of the performance before delving into specifics.

    • Overall Impression:
      • Describe your general feelings about the production. How did it impact you as an audience member?
      • Was the performance engaging from start to finish?
    • What Worked Well:
      • Highlight the standout aspects of the performance, such as powerful moments, strong performances, effective use of space, or creative elements.
      • Were there specific moments in the production that stood out as particularly effective or memorable?
    • Areas for Improvement:
      • Offer constructive criticism that will help the theatre company improve. What areas do you feel need the most attention?
      • Were there particular elements that seemed weak, distracting, or underdeveloped?

    Rating Scale:
    1-5 (1 = Needs Significant Improvement, 5 = Outstanding)

    2. Acting

    In this section, judges assess the quality of the acting and how well the actors brought their characters to life.

    • Character Portrayal:
      • Were the actors able to embody their characters convincingly? Were they believable in their roles?
      • Did the actors display an understanding of their character’s motivations and emotions?
    • Emotional Range:
      • How well did the actors convey a range of emotions? Were they able to show vulnerability, intensity, and complexity?
      • Did the actors’ performances emotionally resonate with the audience?
    • Chemistry Between Cast Members:
      • Did the actors work well together? Was there a natural, engaging dynamic between them?
      • Was the ensemble cast cohesive, or did certain performances feel disconnected?

    Rating Scale:
    1-5 (1 = Poor Performance, 5 = Exceptional Performance)

    Additional Comments:
    Provide specific examples of strong or weak performances, including the delivery of key lines, body language, or vocal projection.

    3. Directing

    This section evaluates the director’s role in managing the overall vision of the production, pacing, and guiding the cast and crew.

    • Vision and Concept:
      • Did the director have a clear, compelling vision for the performance? Was this vision effectively communicated through the production?
      • How well did the director handle the themes and concepts of the play?
    • Pacing and Timing:
      • Was the pacing of the performance well-maintained, or were there moments that dragged or felt rushed?
      • Did the director create a natural rhythm in the flow of scenes, transitions, and emotional beats?
    • Blocking and Staging:
      • Was the movement of the actors on stage purposeful and visually appealing?
      • Did the director make effective use of the stage space, ensuring it was visually engaging and dynamic?

    Rating Scale:
    1-5 (1 = Needs Improvement, 5 = Excellent Direction)

    Additional Comments:
    Provide feedback on specific directorial decisions that stood out, such as choices regarding scene transitions, character placement, or use of the space.

    4. Script and Storytelling

    This section assesses the script’s quality and its effectiveness in telling the story, keeping the audience engaged, and building emotional impact.

    • Script Strength:
      • Was the script clear, coherent, and compelling? Did the dialogue feel natural and serve the story well?
      • Did the script effectively develop the themes and characters throughout the performance?
    • Pacing and Structure:
      • Was the pacing of the script appropriate? Were there moments where the plot dragged or felt too fast?
      • How well did the script structure build tension, resolve conflicts, and provide satisfying moments of payoff?
    • Relevance and Originality:
      • Was the script original and fresh, or did it feel derivative? Did the story feel timely and relevant to the audience?

    Rating Scale:
    1-5 (1 = Poor Script, 5 = Excellent Script)

    Additional Comments:
    Provide specific feedback on the script’s strengths and weaknesses. Were there specific scenes or moments that felt particularly impactful or lacking?

    5. Stagecraft (Set, Lighting, Sound, and Costumes)

    This section evaluates the technical elements of the production, including set design, lighting, sound, and costumes.

    • Set Design and Construction:
      • Did the set design fit the production’s theme and mood? Was it functional and visually compelling?
      • Were the set elements integrated well with the overall production?
    • Lighting:
      • Was the lighting used effectively to set the tone, create atmosphere, and highlight key moments?
      • Did the lighting enhance the overall storytelling, or were there moments where it detracted from the performance?
    • Sound and Music:
      • Was the sound design appropriate, and did it contribute to the atmosphere of the production?
      • Were the sound effects and music used to enhance key moments or emotions in the script?
    • Costumes:
      • Were the costumes appropriate for the time period, characters, and setting of the play?
      • Did the costumes effectively support the character development and visual style of the production?

    Rating Scale:
    1-5 (1 = Poor Execution, 5 = Exceptional Stagecraft)

    Additional Comments:
    Provide specific feedback on technical elements such as set changes, lighting cues, or costume choices that contributed to or detracted from the performance.

    6. Overall Production Quality

    This final section asks judges to assess how all elements of the production come together to create a cohesive and impactful experience.

    • Integration of Elements:
      • Did the acting, directing, script, and technical elements work well together to create a unified production?
      • Did the production feel cohesive and well-balanced, or were there noticeable discrepancies?
    • Audience Impact:
      • Did the performance engage the audience emotionally or intellectually?
      • Was the production successful in creating the intended atmosphere or experience for the viewers?

    Rating Scale:
    1-5 (1 = Lacking Cohesion, 5 = Exceptional Integration)

    Additional Comments:
    Summarize your overall thoughts on the production. Were there standout moments or elements that elevated the performance? Did anything significantly detract from the overall experience?

    Final Recommendations and Feedback

    • Strengths:
      • List the top strengths of the production, highlighting areas that the team excelled in. These might include standout performances, innovative directing, or impactful set design.
    • Areas for Improvement:
      • Provide actionable suggestions for improvement, ensuring that your feedback is constructive. This might include advice on pacing, character development, technical improvements, or other areas where the production can be enhanced.

    Suggestions for Future Work:

    • Based on the performance, offer suggestions that could help the theatre company further refine their craft in future productions.

    Signature and Date

    • Judge’s Name: _________________________
    • Date: _______________________________
    • Signature: ___________________________

    Conclusion

    The SayPro Feedback Form is a vital tool for providing both constructive and positive feedback to theatre companies following their performances. It encourages judges to be specific in their assessments while giving performers and production teams valuable insights that will help them improve their work. By using this form, SayPro aims to foster growth and development within the theatre community and provide meaningful recognition for excellent performances.

  • SayPro Judging Criteria Sheet for Theatre Performances.

    Event: SayPro Monthly Theatre Performances
    Event Date: January 2025
    Organized by: SayPro Competitions Office
    Purpose: To provide a standardized evaluation form for judges to fairly assess and rate theatrical performances based on essential criteria such as script quality, acting, directing, and stagecraft.

    Overview

    The SayPro Judging Criteria Sheet is designed to provide judges with a clear and structured way to evaluate the submitted theatre performances during the SayPro Monthly Theatre Performances. It ensures a consistent approach across all performances, enabling judges to provide fair and constructive feedback on key areas that define a successful production. The sheet is divided into several sections, each focusing on an important element of theatre, such as the script, acting, directing, and stagecraft. Judges will use this sheet to score each performance on a scale, allowing for a comprehensive review of the production as a whole.

    The completed Judging Criteria Sheets will be submitted to the SayPro Competitions Office for further analysis, compilation, and feedback distribution to performers.

    Key Sections of the Judging Criteria Sheet

    1. Script Quality (25%)

    This section evaluates the quality, originality, and impact of the script. A good script should have strong dialogue, a compelling narrative, and a cohesive structure.

    • Clarity and Coherence of the Plot:
      • Does the script have a clear beginning, middle, and end?
      • Are the plot points logically structured, and do they engage the audience?
      • Is there a strong narrative drive that keeps the audience invested in the story?
    • Character Development:
      • Are the characters well-developed with distinct voices and clear motivations?
      • Is there sufficient character depth, allowing the audience to connect emotionally?
    • Originality and Creativity:
      • Does the script offer fresh, original ideas, or is it derivative of other works?
      • How innovative is the writing in terms of themes, structure, and presentation?
    • Impact and Emotional Resonance:
      • Does the script evoke emotions or provoke thought in the audience?
      • Does it tackle relevant themes or issues in an engaging and thoughtful way?

    Rating Scale:
    1-5 (1 = Poor, 5 = Excellent)

    2. Acting (25%)

    This section focuses on the performance quality of the actors and how effectively they bring their characters to life.

    • Character Interpretation:
      • Do the actors understand their characters and portray them convincingly?
      • Are the performances nuanced and multi-dimensional?
    • Emotional Range and Expression:
      • Do the actors convey a wide range of emotions appropriately?
      • Are their performances believable and emotionally engaging?
    • Physicality and Presence:
      • Do the actors use their body language and physical movements effectively to enhance their characters?
      • How strong is the actor’s stage presence?
    • Chemistry Between Cast Members:
      • How well do the actors interact with one another?
      • Does the ensemble cast work cohesively, and do their relationships feel natural?

    Rating Scale:
    1-5 (1 = Poor, 5 = Excellent)

    3. Directing (20%)

    This section assesses the director’s role in guiding the production. It focuses on how well the director has managed the overall vision, pacing, and the integration of all elements of the production.

    • Vision and Concept:
      • Does the director have a clear artistic vision for the production?
      • How effectively has this vision been executed throughout the performance?
    • Pacing and Timing:
      • Is the pacing of the performance appropriate, and does it maintain audience engagement?
      • Are scenes timed well, and does the flow of the performance feel natural?
    • Blocking and Staging:
      • Does the director make effective use of the stage space?
      • Is the movement of the actors on stage logical and purposeful?
    • Management of Actors:
      • How well does the director guide the performances of the cast members?
      • Does the director ensure that the acting is consistent and aligned with the overall vision?

    Rating Scale:
    1-5 (1 = Poor, 5 = Excellent)

    4. Stagecraft (20%)

    This section evaluates the technical and visual aspects of the performance, including set design, lighting, sound, and costume design.

    • Set Design and Construction:
      • Is the set design appropriate for the script and theme of the performance?
      • Are the set elements practical and visually appealing, enhancing the audience’s experience?
    • Lighting and Sound:
      • Is the lighting used effectively to create mood, highlight key moments, and establish time/place?
      • How well does the sound design complement the performance (including music, sound effects, and acoustics)?
    • Costume and Makeup Design:
      • Do the costumes reflect the character and the time period?
      • Are the costume and makeup choices appropriate and effective for each character?
    • Technical Execution:
      • Are all technical elements (lighting, sound, special effects) executed without issue?
      • Are there any noticeable technical problems that hinder the performance?

    Rating Scale:
    1-5 (1 = Poor, 5 = Excellent)

    5. Overall Production Quality (10%)

    This section provides a final rating based on the judge’s overall impression of the production. This includes an assessment of how all elements (script, acting, directing, and stagecraft) work together to create a unified and impactful performance.

    • Integration of Elements:
      • How well do the acting, directing, script, and technical aspects of the production come together?
      • Does the overall production feel cohesive and well-organized?
    • Audience Impact:
      • Does the performance leave a lasting impression on the audience?
      • Does the production achieve its intended emotional or intellectual impact?

    Rating Scale:
    1-5 (1 = Poor, 5 = Excellent)

    Scoring and Evaluation Summary

    Each section of the Judging Criteria Sheet will be rated on a scale of 1 to 5, with 1 being “Poor” and 5 being “Excellent.” The total score will be calculated by summing the points from each section. The weight of each section is indicated above, with the final score being a reflection of the total contributions of all elements in the production.

    • Script Quality (25%): [Score]
    • Acting (25%): [Score]
    • Directing (20%): [Score]
    • Stagecraft (20%): [Score]
    • Overall Production Quality (10%): [Score]
    • Total Score: [Total out of 25]

    Final Comments Section

    At the end of the sheet, judges will be asked to provide additional feedback that may include suggestions for improvement, notes on what worked well, and any other observations.

    Example Comments:

    • “The acting in this production was strong, particularly the lead character’s emotional depth.”
    • “The set design could be improved by making it more immersive.”
    • “The director’s choice to focus on pacing added a lot to the intensity of the piece.”

    Conclusion

    The SayPro Judging Criteria Sheet is designed to ensure that each theatre production is evaluated fairly and thoroughly across key areas. This structured approach allows judges to provide valuable feedback to participants while ensuring a consistent and comprehensive review process. After the competition, the SayPro Competitions Office will compile these evaluations and share detailed feedback with the participants to help them refine their skills and grow as artists.

  • SayPro Event Schedule: A Comprehensive Guide for Theatre Performances.

    Event: SayPro Monthly Theatre Performances
    Event Date: January 2025
    Location: SayPro Virtual Platform and/or In-Person Event Venue
    Organized by: SayPro Competitions Office

    Overview

    The SayPro Event Schedule will be a meticulously planned timeline that details each performance’s airing date and time for the SayPro Monthly Theatre Performances. It will provide participants, audience members, and event organizers with a clear and organized schedule, ensuring a seamless experience for all involved. The schedule will include links to live streams or recordings of the performances, enabling virtual audience members to tune in from any location. This document will help the SayPro Competitions Office manage all technical and logistical aspects of the event, from rehearsal coordination to performance airing.

    Key Components of the SayPro Event Schedule

    1. Date and Time Slot for Each Performance

    • Each theatre group will be assigned a specific date and time for their live or recorded performance. The schedule will be structured to allow adequate time between performances for breaks, technical setups, or brief intermissions.
    • The times will be clearly indicated, accounting for time zone differences if applicable, so that both virtual and in-person audience members can attend. Example Entry:
      • Date: January 22, 2025
      • Performance Title: “The Midnight Express”
      • Start Time: 6:00 PM EST
      • End Time: 7:30 PM EST
      • Link to Live Stream: Watch Here
      • Link to Recording: View Recording Here

    2. Live Stream Link and Access Information

    • Each performance will have a live streaming link for virtual audiences. The link will be made available through the SayPro platform and shared with registered attendees.
    • In the case of any technical difficulties, backup recordings of the performance will also be provided for on-demand viewing after the live session has aired. Example Entry:
      • Date: January 24, 2025
      • Performance Title: “Echoes of Silence”
      • Time: 3:00 PM EST
      • Link to Live Stream: Watch Live
      • On-Demand Recording: Available 24 hours post-performance

    3. Performance Type (In-Person or Virtual)

    • The event schedule will clearly indicate whether the performance is live and in-person, live-streamed, or pre-recorded. This distinction will help audience members know how to engage with each performance. Example Entry:
      • Date: January 26, 2025
      • Performance Title: “Shattered Dreams”
      • Type: In-Person Performance
      • Time: 7:00 PM EST
      • Location: SayPro Theatre, New York
      • Link to Buy Tickets: Purchase Tickets Here

    4. Performance Title, Cast, and Production Information

    • A brief description of the performance will be included in the schedule, giving the audience a snapshot of what to expect. This description will be derived from the Performance Registration Form.
    • Details about the cast, director, and key production team members may also be included. Example Entry:
      • Performance Title: “The Awakening”
      • Date: January 29, 2025
      • Time: 5:00 PM EST
      • Link to Live Stream: Watch Live
      • Cast: John Doe (Lead), Jane Smith (Supporting), Emily Brown (Director)
      • Description: A tale of transformation, where the protagonist struggles with the ghosts of their past to find hope in a seemingly hopeless future.

    5. Breaks and Intermissions

    • If performances are longer than 60 minutes, the schedule will include designated breaks or intermissions. These will give performers time to reset or prepare for the second half, as well as allow the virtual audience to refresh before the continuation of the show. Example Entry:
      • Performance Title: “Fate’s End”
      • Date: January 23, 2025
      • Time: 8:00 PM EST
      • Intermission: 9:00 PM EST to 9:15 PM EST
      • Link to Live Stream: Watch Live

    6. Audience Engagement Features (Q&A, Polls, Discussions)

    • The event schedule will include information on interactive sessions such as Q&A panels, audience polls, and live discussions that follow performances. This will allow the audience to interact directly with the performers or directors and give their feedback in real time. Example Entry:
      • Performance Title: “Silent Echo”
      • Date: January 28, 2025
      • Time: 4:00 PM EST
      • Link to Live Stream: Watch Live
      • Post-Performance Q&A: 5:00 PM EST
      • Link to Participate in Discussion: Join Discussion Here

    7. Recording Availability for On-Demand Viewing

    • Performances will be recorded for on-demand viewing by audiences who missed the live stream or who want to revisit the show. The schedule will indicate when the recording will be made available. Example Entry:
      • Performance Title: “City of Dreams”
      • Date: January 27, 2025
      • Time: 6:00 PM EST
      • Link to Recording: Available January 28, 2025, at 10:00 AM EST

    8. Special Events, Awards, and Recognitions

    • A separate section of the schedule will be dedicated to special events, such as awards ceremonies, recognition events, and announcements of the top-rated performances. This section will include times for these events and links for virtual attendance. Example Entry:
      • Date: January 31, 2025
      • Time: 7:00 PM EST
      • Event: SayPro Theatre Awards Ceremony
      • Link to Live Stream: Watch Here
      • Description: Join us as we recognize outstanding theatre performances from this month’s competition.

    Conclusion

    The SayPro Event Schedule will serve as a vital resource for both theatre participants and audience members, ensuring that everyone involved is informed of performance times, links for live streaming, and any additional interactive sessions. It will allow for seamless coordination between performances, logistics, and technical teams while maximizing audience engagement through carefully scheduled events.

    • Format: The schedule will be available as a downloadable PDF on the SayPro website and will also be accessible through the event’s dedicated webpage for easy reference.
    • Update Mechanism: The schedule will be regularly updated to reflect any last-minute changes, ensuring all stakeholders are kept informed of any adjustments.

    By providing a well-organized, easily accessible SayPro Event Schedule, the SayPro Competitions Office will enhance the overall experience for both performers and viewers, ensuring a successful and engaging month of theatrical performances.

  • SayPro Performance Registration Form: A Detailed Submission Template for Theatre Groups.

    Event: SayPro Monthly Theatre Performances
    Event Date: January 2025
    Location: SayPro Virtual Platform and/or In-Person Event Venue
    Organized by: SayPro Competitions Office

    Overview

    The SayPro Performance Registration Form is designed to collect detailed information from theatre groups wishing to participate in the SayPro Monthly Theatre Performances. This form will allow performers, directors, and theatre companies to submit essential details about their production, enabling the SayPro Competitions Office to efficiently assess, categorize, and schedule performances for the event. The registration will also ensure that all submissions comply with the event’s requirements and help the team organize logistics, technical needs, and promotional materials for each performance.

    The form will include various sections designed to capture key details about the performance, including information about the script, cast, director, production team, and a brief play description. Additionally, this form will serve as the primary method for theatre groups to submit their content for review and selection.

    Key Sections of the SayPro Performance Registration Form

    1. Theatre Group Information

    • Group Name:
      (Enter the name of the theatre group or company presenting the performance.)
    • Contact Information:
      • Primary Contact Name:
        (The main point of contact for communication regarding the performance.)
      • Email Address:
        (For official correspondence and notifications.)
      • Phone Number:
        (Primary phone number for any urgent matters.)
    • Social Media Handles (Optional):
      (To help with promotion and recognition, please include relevant social media links.)

    2. Performance Title and Description

    • Performance Title:
      (The title of the performance as it should appear in event listings and promotional materials.)
    • Brief Play Description:
      (Provide a 200-300 word summary of the play. This should give the audience and judges a clear understanding of the plot, theme, and overall message of the production.)
    • Genre/Style:
      (Indicate the genre or style of the performance—e.g., drama, comedy, musical, experimental theatre, etc.)
    • Target Audience:
      (Who is the performance intended for? E.g., general audience, family-friendly, adults, niche groups, etc.)

    3. Production Details

    • Director’s Name:
      (The name of the director of the performance.)
    • Cast Information:
      (List the key cast members and their roles in the performance. Include actor names and a brief note about their background or relevant experience if desired.)
      • Lead Actor 1 (Character Name)
      • Lead Actor 2 (Character Name)
      • Supporting Cast Members (Optional: You may list supporting roles or notable cast members.)
    • Production Team:
      (Please provide the names and roles of other important members of the production team, such as the stage manager, lighting designer, costume designer, sound engineer, etc.)
      • Stage Manager:
      • Lighting Designer:
      • Sound Designer:
      • Set Designer:
      • Costume Designer:
    • Performance Duration:
      (Indicate the estimated run time of the performance, including intermissions if applicable.)

    4. Script and Content Submission

    • Script Submission:
      (Upload the full script of the performance or provide a link to an online document, such as a Google Doc, if available. This will be used for review purposes and to ensure the content is suitable for the event.)
    • Performance Video Submission:
      (Upload a 3-5 minute video of a rehearsal or a teaser of the performance. This video will help the judges evaluate the quality of the acting, directing, and overall production.)
      Note: The video must comply with SayPro’s technical guidelines for submissions.
    • Trigger Warnings (if applicable):
      (Please indicate any content warnings that the performance may contain, such as violence, strong language, or sensitive themes. This is important for audience and judge awareness.)

    5. Technical and Stage Requirements

    • Stage Requirements:
      (List the basic technical and stage requirements needed for the performance. This may include specific set pieces, props, or any unique staging needs.)
      • Set Design:
      • Lighting Needs:
      • Sound Requirements:
      • Other Technical Requirements:
    • Virtual/Remote Performance Needs (if applicable):
      (For performances that will be streamed virtually or produced remotely, please indicate any unique requirements for filming, virtual staging, or other technological considerations.)

    6. Performance Availability and Scheduling

    • Preferred Performance Dates:
      (Please select the dates you prefer for your performance during the event window, such as 01/21/2025 to 01/30/2025. This helps with scheduling and ensures there are no conflicts.)
    • Performance Format:
      • Live Performance (In-Person):
      • Virtual (Streamed Performance):
      • Hybrid (Both In-Person and Virtual):
    • Rehearsal Schedule:
      (Please provide a brief overview of the rehearsal schedule leading up to the event, including key dates or milestones for the performance.)

    7. Additional Comments or Special Requests

    • Special Requests:
      (Please include any additional requests or considerations for your performance, such as specific promotional needs, accommodations, or additional logistical details that the SayPro Competitions Office should be aware of.)

    Final Steps for Submission

    • Agreement to Event Guidelines:
      (The theatre group must acknowledge that they have read and agreed to SayPro’s event guidelines, including any policies related to performance content, rehearsal protocols, technical requirements, and audience engagement.)
      Checkbox: I agree to the terms and conditions of participation in the SayPro Monthly Theatre Performances.
    • Submit the Registration:
      (Once all the required information has been completed and all files have been uploaded, the theatre group will click the Submit button to finalize their registration. A confirmation email will be sent to the primary contact with a summary of the registration details and next steps.)

    Expected Outcome and Benefits

    By completing the SayPro Performance Registration Form, theatre groups will:

    • Ensure that their performance is considered for inclusion in the SayPro Monthly Theatre Performances.
    • Provide necessary technical and logistical information that will help SayPro’s team schedule the performance and ensure a smooth experience for both performers and viewers.
    • Receive visibility and promotion for their production across SayPro’s platforms, including social media, newsletters, and event-related materials.
    • Gain access to a structured, professional platform for showcasing their work and potentially gaining recognition from industry professionals and investors.

    In conclusion, the SayPro Performance Registration Form is an essential tool for gathering necessary details from theatre groups, ensuring that the January 2025 SayPro Monthly Theatre Performances runs smoothly and successfully while providing significant exposure to all participating groups.