SayPro Attendance Sheets: Confirmation of Attendance for Workshops or Training Sessions Related to QCTO-Accredited Programs

Purpose:

The attendance sheet serves as an official record for confirming the presence of participants at any workshops, training sessions, or learning activities related to QCTO-accredited programs. This confirmation is essential for maintaining compliance with the quality assurance standards set by the Quality Council for Trades and Occupations (QCTO), ensuring that training and skills development are documented accurately.

Structure of Attendance Sheet:

1. Workshop/Training Session Details:
   • Title of Workshop/Training: The name or title of the training or workshop session.
   • Date of Session: The specific date(s) the session was held.
   • Time of Session: The time period for the session, including start and end times.
   • Venue: The location where the training took place (physical or virtual platform link).
   • Facilitator/Trainer Name: Full name and designation of the facilitator or trainer who conducted the session.
2. Program Accreditation Details:
   • QCTO-Accredited Program Code/Name: The specific program being covered, along with the unique code or name as issued by the QCTO.
   • Accreditation Number: The official QCTO accreditation number for the program or course being delivered.
   • QCTO Unit Standard: The unit standard(s) linked to the session, if applicable, based on the specific qualifications offered.
3. Participant Information:
   • Full Name: Participant’s first name, last name, and ID number.
   • Contact Information: Participant’s phone number and email address for follow-up or future communication.
   • Signature: The participant’s signature to confirm attendance at the session.
   • ID/Employee Number: For identification purposes (if applicable).
4. Session Completion Confirmation:
   • Completion Status: Indicating whether the participant attended the session in full or partially.
   • Assessment: Indicating if any assessments were taken during the session and if the participant completed them.
   • Special Notes: Any other relevant details (e.g., participant’s performance, needs for additional follow-up training, or any accommodations provided).
5. Trainer/Facilitator Acknowledgment:
   • Trainer’s Signature: The signature of the trainer or facilitator confirming that the participant attended and completed the session.
   • Date: The date on which the trainer verified the attendance.
6. Attendance Verification (for multiple sessions):
   • Total Hours Attended: The total duration of the session attended by the participant.
   • Follow-up Actions/Comments: Any recommendations or follow-up required after the session.
7. Section for Official Use (If Required):
   • Internal Use Reference Code: Any internal codes or references used by the training organization to track participant attendance or session details.
   • Certification/Qualification Issued: If the session qualifies the participant for a certificate, the certificate number or reference is noted here.

Example of an Attendance Sheet Layout:

Participant Name	ID/Employee Number	Date	Session Time	Trainer Name	Signature
John Doe	123456	13-Mar-2025	09:00 AM – 03:00 PM	Sarah Smith	[Signature]
Jane Smith	789012	13-Mar-2025	09:00 AM – 03:00 PM	Sarah Smith	[Signature]

Trainer’s Signature: ______________________ Date: _________

Purpose of Attendance Sheets:

• Compliance: Ensures that all training and workshops are compliant with the QCTO’s standards and regulations.
• Tracking and Reporting: Provides a reliable record for auditing and performance tracking.
• Certification Eligibility: Essential for confirming the completion of training required for certifications or qualifications under QCTO-accredited programs.
• Assessment Documentation: Verifies that assessments and participation were completed and documented.