SayPro Complete a full audit of all current data sources by the end of January, ensuring that all new data collection processes incorporate the verification protocols.

To strengthen SayPro’s commitment to data integrity, a full audit of all current data sources should be completed by the end of January, with a simultaneous rollout ensuring that all new data collection adheres to the standardized verification protocols.

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✅ SayPro: Full Data Source Audit and Protocol Integration Plan

🎯 Objective

• Audit all current data sources used across departments and projects by January 31st.
• Ensure all new data collection processes from that point forward fully incorporate SayPro’s data verification protocols.

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📌 Audit Scope and Focus Areas

1. Data Sources to Be Audited

• Internal systems (e.g., program databases, monitoring systems, financial data)
• Field data collected via surveys, interviews, or assessments
• External datasets (e.g., partner reports, third-party research, government data)

2. Key Audit Questions

• Is the source credible and documented?
• Was the data collected using recognized and valid methods?
• Is the data complete, timely, and consistent?
• Has the data been verified previously? If so, how and by whom?
• Are there discrepancies when cross-checked with other sources?

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🛠️ Audit Methodology

Step 1: Assign Audit Teams

• Each department nominates a data custodian to lead the source review.
• The central Data Verification Specialist provides coordination and support.

Step 2: Use Standardized Audit Templates

Create and distribute a Data Source Audit Checklist with criteria such as:

• Source description and ownership
• Data collection methods used
• Verification status (verified/unverified/partially verified)
• Identified issues or inconsistencies
• Recommended actions

Step 3: Collect and Review Documentation

• Require departments to submit evidence for each data source (e.g., source documents, collection tools, methodology notes).
• Flag any data lacking documentation for immediate review.

Step 4: Compile Findings

• Compile a centralized audit log listing:
  • All current data sources
  • Verification status
  • Responsible department
  • Follow-up actions (if applicable)

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🚀 New Data Collection Process Integration

Starting Immediately:

• All new data collection tools and templates (e.g., forms, surveys, trackers) must embed SayPro’s data verification protocols, including:
  • Source identification
  • Data validation steps
  • Quality checks
  • Chain-of-custody tracking (if applicable)

Responsibilities:

• Data Collection Teams: Apply protocols from the start of every new project or data intake.
• Team Leads: Review and approve tools before use to confirm compliance.
• Monitoring & Evaluation: Conduct spot checks on new data collection instruments for alignment with protocols.

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🗓️ Timeline

Date	Milestone
Jan 5	Launch audit process and assign responsibilities
Jan 10	Distribute audit checklists and templates
Jan 15	Mid-point check-in and issue resolution
Jan 25	Submit final audit documents and data logs
Jan 31	Complete full audit and submit summary report
Feb 1 onward	All new data collection must comply with protocols

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📊 Final Deliverables

• ✅ Data Source Audit Report
  A comprehensive summary of all audited sources, their verification status, and corrective actions taken.
• ✅ Protocol Integration Checklist
  Confirmation that all new data collection initiatives are aligned with SayPro’s verification standards.

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📣 Next Steps

• Communicate this plan organization-wide by Jan 5.
• Schedule a kick-off meeting for audit teams and department heads.
• Provide support materials, including:
  • Audit checklist
  • Sample verified source documentation
  • Templates for new data collection with embedded verification steps

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Would you like help drafting the Data Source Audit Checklist or creating a timeline dashboard to track audit completion status?