Certainly! Here’s a clear and actionable directive aligned with SayPro’s standards:
✅ SayPro Data Accuracy Audit Directive
Instruction:
Conduct accuracy audits on all datasets and reports generated by SayPro during the first month of the quarter.
🔍 Scope of the Audit:
- All quantitative and qualitative datasets submitted by programs, departments, or partners.
- M&E reports, financial summaries, training logs, and field activity reports.
- Reports and data produced from the 1st to the last day of Month 1 of the current quarter.
📋 Audit Activities:
- Verify Data Consistency: Cross-check reported figures against source documents.
- Confirm Completeness: Ensure all required fields and disaggregations are filled.
- Assess Timeliness: Confirm reports were submitted within the required time frame.
- Evaluate Accuracy: Compare sampled data to original records (registers, tools, apps).
- Trace Data Sources: Ensure all data has traceable origin and valid methodology.
🛠️ Audit Tools to Use:
- SayPro Data Quality Checklist (DQCL-01)
- Audit Findings Template (SCLMR-5-AFR)
- Corrective Action Plan Form (SCLMR-5-CAP)
- Audit Completion Report (SCLMR-5-ACR)
📅 Timeline:
- Audit Period: First 10 working days of the second month of the quarter
- Draft Findings Report Due: Day 12
- Corrective Actions Finalized: Within 15 working days of audit completion
- Audit Closure (SCLMR-5-ACR): By end of second month of the quarter
🧾 Deliverables:
- Completed SCLMR-5-AFR (Audit Findings Report)
- Approved SCLMR-5-CAP (Corrective Action Plan)
- Finalized SCLMR-5-ACR (Audit Completion Report)
🔁 Responsibility:
- Lead: M&E Unit (HQ or Regional)
- Supporting Teams: Program Managers, Data Clerks, Field Officers
- Oversight: SayPro Compliance & Quality Assurance Department
Would you like this directive in a formal memo format or policy document style for official circulation?
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