SayPro Content Categorization

Process Title: Organizing Posts for Retrieval and Archiving
Department: SayPro Posts Office
Oversight: SayPro Marketing Royalty (SCMR)
Related Processes: Post Archiving | Tagging Content | Digital Knowledge Management

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Objective:

To systematically organize and categorize all SayPro digital content (posts, articles, updates) based on predefined types, creation metadata, thematic tags, and departmental origin to facilitate smooth archiving, accurate indexing, and quick retrieval when needed.

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1. Primary Categorization: Content Type

Each content item must be assigned a Content Type Category to define its purpose and format:

Content Type	Description
Blog Post	Informative or editorial articles authored by SayPro staff or contributors
News Article	Time-sensitive announcements or SayPro public updates
Product Post	Descriptions, promotions, or features of SayPro services or programs
Event Update	Content related to SayPro-hosted or -attended events
Announcement	Formal notifications from SayPro departments
Report or Publication	Official SayPro reports, PDFs, or research summaries
Video or Media Post	Embedded videos, infographics, or multimedia presentations
Testimonial or Case	Success stories, interviews, or stakeholder feedback
Training Content	Course materials, workshop invitations, or academic insights
Internal Notice	Staff-directed content not intended for public viewing

✅ Action: Assign one and only one primary content type per post.

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2. Secondary Categorization: Topic or Theme

Apply Thematic Categories to reflect the subject matter. Multiple themes can be applied:

Thematic Tags	Examples
Education & Training	Learnerships, courses, skills development, masterclasses
Employment & Jobs	Job listings, career advice, employment programs
Community Engagement	Volunteerism, events, local campaigns
Government & Policy	Compliance posts, regulations, legal matters
Youth Development	Youth-focused programs, mentorship initiatives
Technology & Innovation	AI, automation, digital transformation posts
Marketing & Campaigns	Brand updates, sponsorship drives, awareness campaigns
Finance & Fundraising	Donations, crowdfunding, budgets
Reports & Research	Evaluation findings, quarterly reports, published data

🔁 These can be updated over time as SayPro launches new initiatives or themes.

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3. Metadata Categorization: Creation Details

Include the following metadata fields in each post’s CMS record or archiving log:

Field	Purpose
Date of Creation	For aging and lifecycle tracking
Date of Last Update	To monitor active vs. inactive content
Created By	Author, department, or contributor name
Department	SayPro unit responsible (e.g., SCMR, HR, Training, Communications)
Related Programs	Linked campaigns, events, or product offerings

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4. Departmental Categorization

Each post must be linked to a SayPro department or operational unit for accountability and reporting.

Example Departments	Description
SayPro Marketing Royalty (SCMR)	Strategic content, branding, marketing announcements
SayPro Training & Education	Learning materials, training program updates
SayPro HR & Careers Office	Job posts, learnerships, staff development content
SayPro Events Team	Event logistics, conferences, webinars
SayPro Public Affairs	Press releases, public policy content
SayPro Compliance & Legal	Internal policies, public governance updates

📂 Posts linked to multiple departments should list primary and secondary affiliations.

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5. Organizational Taxonomy: Suggested Folder Structure

For digital archive or cloud file organization:

bashCopyEdit/SayPro_Content
  /2025
    /Q1
      /Blog_Posts
        /Education
        /Technology
      /News_Articles
        /Youth_Development
      /Event_Updates
        /February_Webinar
    /Q2
      /...

• Folder Naming Convention:
  [Year]/[Quarter]/[Content Type]/[Theme]

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6. Content Categorization Log (Template)

Post Title	Content Type	Themes	Created Date	Department	Status	Archive Path
Youth Skills Masterclass	Training Content	Education, Youth Development	2024-12-01	Training & Education	Archived	/2025/Q1/Training/Education

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7. Content Categorization Best Practices

• Always assign both primary and secondary categories before final publication.
• Update metadata fields regularly, especially after post edits or reclassification.
• Coordinate with SayPro SCMR to validate categorization during Quarterly Reviews.
• Use CMS tools and filters to auto-classify content when possible using rules.
• Store all categorization records in a central tracking document or database.

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✅ Final Note:

Proper content categorization is the backbone of SayPro’s archiving, auditing, and retrieval systems. It ensures that no information is lost, misfiled, or hidden and that every post serves its purpose in the correct context, whether current or historical.