SayPro Content Structure Review Checklist

Purpose:

The SayPro Content Structure Review Checklist is a tool to ensure that all posts and archive pages on the SayPro website adhere to the established content structure guidelines. This checklist focuses on ensuring consistency, readability, proper tagging, and effective linking across all content, resulting in an organized, user-friendly, and optimized website.

Checklist Sections:

1. Formatting and Readability

• [ ] Title Structure:
  Ensure that post titles follow the correct format (e.g., Title Case, no excessive capitalization, concise and descriptive).
• [ ] Heading Hierarchy:
  Confirm that headings are used properly (e.g., H1 for the main title, H2 for subheadings, H3 for subsections). This improves readability and SEO.
• [ ] Paragraph Length:
  Check that paragraphs are short and easy to digest (avoid overly long paragraphs). Ideally, each paragraph should contain a single idea or concept.
• [ ] Bullet Points/Lists:
  Use bullet points or numbered lists where appropriate for better readability, especially when listing key points or steps.
• [ ] Font and Text Consistency:
  Ensure that the correct fonts, sizes, and styles are used consistently throughout the post (e.g., body text should be the same font and size across the site).
• [ ] Text Alignment and Spacing:
  Check for proper alignment (text should typically be left-aligned) and spacing (adequate line spacing and margins for easy reading).

2. SEO and Keywords

• [ ] Keyword Usage:
  Ensure that primary and secondary keywords are integrated naturally into the content (e.g., title, headings, first 100 words, and throughout the body).
• [ ] Meta Description:
  Verify that a relevant and optimized meta description is included for SEO purposes. It should be around 150-160 characters and include the primary keyword.
• [ ] Alt Text for Images:
  Check that all images have descriptive and keyword-optimized alt text. This helps with SEO and accessibility.
• [ ] Internal Linking:
  Confirm that relevant internal links to other posts or pages are included, helping users navigate and improving SEO.
• [ ] External Linking:
  Ensure that authoritative and relevant external links are included, with proper anchor text. Also, check that they open in a new tab (target=”_blank”).

3. Tagging and Categorization

• [ ] Correct Category Assignment:
  Ensure that the post is categorized under the appropriate category or categories based on its content.
• [ ] Relevant Tags:
  Verify that the post includes relevant tags that accurately describe the content. Tags should be specific and consistent across posts.
• [ ] No Overuse of Tags:
  Check that tags are used correctly and sparingly (avoid over-tagging). Only include tags that add value to the content.

4. Content Quality and Relevance

• [ ] Clear and Engaging Introduction:
  Ensure that the post has a compelling introduction that clearly outlines the topic and hooks the reader.
• [ ] Accurate and Relevant Information:
  Verify that all facts, statistics, and references are accurate and up-to-date. Ensure that the post is relevant to the target audience.
• [ ] Engaging Call to Action (CTA):
  Ensure that a clear and engaging CTA is included at the end of the post (e.g., “Read more”, “Subscribe now”, “Learn more”, etc.). The CTA should align with the content’s goals.
• [ ] Proper Attribution:
  Ensure that any external content (e.g., quotes, images, or data) is properly attributed to its original source.

5. Media and Visual Content

• [ ] Image Quality and Relevance:
  Check that images used in the post are high-quality, relevant to the content, and appropriately sized for fast loading.
• [ ] Image Placement:
  Ensure that images are placed in context with the content and break up text appropriately to improve readability.
• [ ] Video Embeds (if applicable):
  Verify that any embedded videos are relevant, properly formatted, and include a description or caption.
• [ ] Accessibility:
  Confirm that all media (e.g., images, videos) are accessible, including providing alt text for images and captions for videos where applicable.

6. Post Consistency

• [ ] Tone and Voice:
  Ensure that the tone of the post is consistent with the SayPro brand voice (e.g., professional, friendly, informative).
• [ ] Spelling and Grammar:
  Proofread the post for any spelling, grammar, or punctuation errors. Use tools like Grammarly or a similar service to catch mistakes.
• [ ] Standardized Terminology:
  Check that standardized terms (e.g., industry-specific jargon, product names, etc.) are used consistently across all posts.

7. Archive Pages (for Archive-Style Content)

• [ ] Consistent Layout:
  Confirm that archive pages maintain a consistent layout, following the SayPro website’s design and user experience guidelines.
• [ ] Category Grouping:
  Ensure that posts within the archive page are properly grouped by category and organized logically (e.g., by date, topic, or popularity).
• [ ] Pagination/Load More Option:
  Ensure that pagination is functional or that a “load more” button is available for users to explore older content without being overwhelmed by long lists of posts.
• [ ] Search Functionality:
  Check that there is a search bar or filters available on archive pages to help users easily find content.

8. Technical Compliance

• [ ] Mobile Optimization:
  Verify that the post and archive pages are optimized for mobile devices (e.g., proper text size, responsive images, etc.).
• [ ] Page Load Speed:
  Ensure that the post and archive pages load quickly by optimizing images and using caching mechanisms where necessary.
• [ ] Broken Links:
  Check that all internal and external links are working and do not lead to 404 errors.

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Review Process:

1. Initial Content Review: Complete all sections of the checklist before the content goes live.
2. Final Approval: Ensure that a second review (e.g., by an editor or content manager) is conducted to confirm everything adheres to the checklist.
3. Post-Publication Check: Conduct post-publishing checks to verify that the content continues to perform well and remains consistent with content standards.

Conclusion:

The SayPro Content Structure Review Checklist serves as a comprehensive guide to ensure that posts and archive pages maintain high standards of quality, consistency, and user experience. By adhering to this checklist, SayPro can maintain an organized and efficient content structure that enhances readability, improves SEO, and provides a better user experience across the website.