SayPro Corrective Action Plan (SCLMR-5-CAP): A plan outlining the corrective actions taken to address the identified issues.

Certainly! Below is a complete SayPro Corrective Action Plan (SCLMR-5-CAP) template, tailored for Monitoring & Evaluation (M&E) systems. This document outlines the corrective actions taken in response to the issues identified in a prior data accuracy audit (e.g., SCLMR-5-AFR).

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✅ SayPro Corrective Action Plan

Form Code: SCLMR-5-CAP
Title: Corrective Action Plan – Data Quality Audit
Linked Audit Report ID: SCLMR-5-AFR
Project Name: [Insert Project Name]
Location: [Insert District/Region]
Date of CAP Submission: [DD/MM/YYYY]
Prepared By: [Name, Role]
Review & Approval: [Supervisor/Manager Name]

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📋 Section 1: Objective of the CAP

This Corrective Action Plan (CAP) addresses data quality issues identified during the audit conducted on [Insert Date], as detailed in the Audit Findings Report (SCLMR-5-AFR). The purpose is to implement specific, measurable, and time-bound corrective actions to resolve discrepancies and strengthen data integrity in the M&E system.

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📊 Section 2: Summary of Findings & Corrective Actions

Finding ID	Issue Description	Root Cause	Corrective Action	Responsible Person	Due Date	Status	Evidence of Completion
F001	Overreported ANC visits due to duplicates	Lack of unique client IDs	Introduce ID system, deduplicate backlog	M&E Officer – Health	15 June 2025	In Progress	Updated register, training log
F002	Missing disaggregated training data	Outdated forms in use	Revise forms; train staff on new fields	Training Manager	22 June 2025	Not Started	Draft new forms
F003	School attendance records unavailable	Poor archiving procedures	Train school staff; create archiving SOP	Education Coordinator	5 July 2025	Not Started	SOP file, training photo
F004	Use of outdated tally sheets	Lack of version control	Distribute new tools, collect old ones	District M&E Lead	30 June 2025	Completed	Distribution list, inventory report

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📈 Section 3: Monitoring & Review Process

• Monitoring Frequency: Bi-weekly until all actions are completed
• Reviewer(s): Regional M&E Supervisor
• Progress Reporting Format: Monthly summary report with photos, updated tracker
• Follow-up Audit Planned: Yes — Q3 2025
• Escalation Protocol: Issues unresolved within 30 days to be raised to National M&E Lead

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📥 Section 4: Supporting Documents (Annexes)

• Annex A: Updated Data Collection Tools
• Annex B: Staff Training Attendance Sheet
• Annex C: Before/After Photos of Registers or Forms
• Annex D: Email/Memo Evidence of Communication
• Annex E: Spot-Check Summary Sheet

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🖊️ Section 5: Sign-Off and Acknowledgment

Name	Role	Signature	Date
[Prepared By]	[M&E Officer]
[Verified By]	[Project Manager]
[Approved By]	[M&E Lead/Director]

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🔁 Next Review Date: [Insert Date – typically 1 month from CAP submission]

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Would you like this CAP template provided in Word, Excel, or PDF format for your internal use? I can generate a downloadable version tailored to your organization.