SayPro Documents Required from Employees: SayPro January SCDR.4.17.1 – 5-Day Diving Camp: Provide Scuba Diving Instruction and Certification.

SayPro Documents Required from Employees: SayPro January SCDR.4.17.1 – 5-Day Diving Camp: Provide Scuba Diving Instruction and Certification

The SayPro 5-Day Diving Camp requires a set of comprehensive documents to ensure the proper execution of the program, effective tracking of participant progress, and smooth operation of the camp. These documents help maintain high standards of safety, educational quality, and overall camp experience. Below is a detailed breakdown of the key documents that SayPro employees must provide:

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1. Participant Registration Forms

• Purpose: To collect personal details, health information, and emergency contact information from each participant.
• Required Information:
  • Full name, age, and contact details
  • Medical history, including any pre-existing conditions that may affect diving (e.g., asthma, heart conditions, etc.)
  • Emergency contact details
  • Previous diving experience (if any)
  • Health clearance or doctor’s certificate, if required by local regulations
• Responsibility: The camp coordinators will be responsible for collecting and securely storing these forms prior to the camp’s start.

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2. Medical Waiver Forms

• Purpose: To ensure that all participants are medically cleared for diving and acknowledge the inherent risks associated with scuba diving.
• Required Information:
  • Acknowledgement of potential health risks involved in scuba diving
  • Signature of a healthcare provider confirming the participant is fit to dive (if necessary)
  • A statement of responsibility, where the participant agrees to follow all safety guidelines and diving procedures
• Responsibility: The instructor or camp manager ensures all participants submit signed medical waiver forms before participation.

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3. Camp Curriculum and Schedule

• Purpose: To outline the daily topics, activities, and learning objectives to be covered during the 5-day camp.
• Required Information:
  • Detailed breakdown of each day’s curriculum (theoretical and practical sessions)
  • The skills to be taught on each day (e.g., underwater navigation, buoyancy control, emergency procedures)
  • Any required reading or materials for each session
  • Specific learning goals for each participant
• Responsibility: The instructional team (diving instructors) must prepare and share this document before the start of the camp, ensuring it aligns with the certification requirements.

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4. Instructor Certification and Bios

• Purpose: To provide credentials and background information for the instructors leading the camp, ensuring they are qualified to deliver training.
• Required Information:
  • Copies of instructor certifications (e.g., PADI or equivalent diving certification)
  • Years of experience and areas of expertise in scuba diving instruction
  • Brief biography, including relevant teaching and diving experience
• Responsibility: Instructors must submit their bios and certifications to the program manager before the camp starts.

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5. Safety and Emergency Procedures Manual

• Purpose: To outline the camp’s safety protocols, emergency procedures, and risk management strategies to be followed by both instructors and participants.
• Required Information:
  • Safety rules for diving sessions (e.g., buddy system, no solo diving, mandatory checks before diving)
  • Protocol for dealing with common diving emergencies (e.g., decompression sickness, equipment failure)
  • Location of emergency equipment (e.g., oxygen tanks, first aid kits)
  • Contact information for local emergency services (e.g., dive rescue, hospital)
  • Procedures for handling participant injuries or health issues during the camp
• Responsibility: The camp coordinator and safety officers must prepare and distribute this document before the camp. All participants and staff are required to review it.

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6. Participant Assessment and Progress Reports

• Purpose: To track the development and progress of each participant during the camp, ensuring they are meeting the required skills and safety standards.
• Required Information:
  • Daily performance assessments (e.g., skill demonstrations, understanding of dive theory)
  • Notes on participant progress or areas needing improvement
  • Record of individual dive performance and instructor feedback
  • Final assessment to determine whether the participant qualifies for certification
• Responsibility: Diving instructors must fill out assessment forms after each session and review progress with each participant.

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7. Dive Log Sheets

• Purpose: To document all dives conducted during the camp, including specific details about the dive and participant performance.
• Required Information:
  • Date, time, and location of each dive
  • Dive depth, duration, and conditions (e.g., water temperature, visibility)
  • Participant’s skill proficiency during the dive (e.g., buoyancy control, underwater communication)
  • Dive leader/instructor name
  • Any issues encountered during the dive (e.g., equipment malfunctions, participant difficulties)
• Responsibility: Instructors must complete a dive log for each dive and ensure it is signed by both the instructor and the participant.

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8. Feedback and Evaluation Forms

• Purpose: To gather feedback from participants about their experience in the camp, identifying strengths and areas for improvement.
• Required Information:
  • Questions about the camp’s overall structure, content, and instructional quality
  • Participant satisfaction ratings (e.g., on a scale from 1 to 5)
  • Suggestions for improving future camps
  • Comments on what worked well and any challenges faced during the camp
• Responsibility: The camp coordinator will distribute feedback forms on the last day of the camp and ensure that they are returned before participants leave.

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9. Equipment Inventory List

• Purpose: To ensure that all necessary diving equipment is available and in good working condition for each participant.
• Required Information:
  • List of all required equipment (e.g., scuba tanks, regulators, buoyancy control devices, masks, fins, etc.)
  • Equipment condition and maintenance logs (e.g., date of last inspection, any repairs or replacements needed)
  • Assignment of equipment to participants (ensuring each participant is equipped with the correct gear)
• Responsibility: The equipment manager or coordinator will prepare this document before the camp and ensure all equipment is checked and maintained prior to each session.

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10. Participant Certification Documentation

• Purpose: To officially certify participants upon successful completion of the camp, ensuring they meet the criteria for independent diving.
• Required Information:
  • Confirmation that all course requirements have been completed (e.g., number of dives, skill proficiency)
  • Issuance of certification (e.g., PADI Open Water Diver or equivalent certification)
  • Participant’s name and details of their certification level
  • Certification number and validity
• Responsibility: After the final assessment, instructors will verify that each participant has successfully met the criteria and prepare the certification documents for distribution.

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11. Attendance Records

• Purpose: To keep track of participant attendance throughout the camp to ensure they complete all sessions required for certification.
• Required Information:
  • Daily attendance records (date, participant name, and session attended)
  • Notation of any missed sessions and follow-up on makeup sessions (if applicable)
• Responsibility: The camp administrator will monitor attendance and ensure that participants attend all required sessions.

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12. Budget and Financial Overview

• Purpose: To track the financial aspects of the camp, ensuring that resources are allocated appropriately and the camp operates within budget.
• Required Information:
  • Total camp budget (including instructor fees, equipment costs, transportation, and accommodation)
  • Itemized list of expenses (e.g., equipment purchases, rental fees, diving site costs, etc.)
  • Any income generated (e.g., participant fees)
• Responsibility: The camp coordinator or financial manager will keep track of financial documents and submit regular reports to management.

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Conclusion

The documents required for the SayPro 5-Day Diving Camp are essential to ensure the camp’s smooth operation, participant safety, and overall success. Proper documentation helps with logistical planning, safety compliance, participant engagement, and certification management. Each document plays a critical role in maintaining high standards for scuba diving instruction, participant experience, and certification, ultimately contributing to the camp’s goal of fostering confident, responsible divers and a lasting impact on marine conservation.