SayPro Event Schedule for Quarterly Science and Technology Competitions.

This Event Schedule outlines the timeline for the SayPro Quarterly Science and Technology Competitions, providing clear milestones and deadlines for all phases of the competition. The goal of this document is to ensure that participants, judges, and organizers are aligned with the timeline, keeping the process smooth and on track.

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Event Schedule Overview

Competition Name: SayPro Quarterly Science and Technology Competitions
Organized by: SayPro Development Competitions Office
Competition Theme: Innovation in Science and Technology
Competition Date: January to March (Quarterly)

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1. Registration Period

• Start Date: January 1st
• End Date: January 31st
• Milestones:
  • January 1st: Registration opens for all participants.
  • January 15th: Mid-point reminder sent to participants to submit their registration.
  • January 31st: Registration closes. Final participant list is compiled.

Note: Ensure all participants submit their registration forms by January 31st. Late submissions will not be accepted.

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2. Application Review and Participant Confirmation

• Start Date: February 1st
• End Date: February 5th
• Milestones:
  • February 1st: The SayPro team begins reviewing all applications and project summaries.
  • February 5th: Final list of accepted participants is confirmed, and confirmation emails are sent to participants.
  • February 5th: All registered participants are notified of their acceptance and provided with competition details, rules, and next steps.

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3. Pre-Competition Training & Orientation

• Date: February 6th
• Milestones:
  • February 6th: Virtual training session for all participants, where the competition rules, expectations, and timeline are reviewed.
  • February 6th: Participants are given the opportunity to ask questions and clarify any uncertainties about the competition process.
  • February 6th: Resource kits and tools for competitors are distributed.

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4. Submission of Projects/Prototypes

• Start Date: February 7th
• End Date: February 28th
• Milestones:
  • February 7th: Project submissions open. Participants are required to submit their final projects, including summaries, presentations, and any supporting documentation via the SayPro platform.
  • February 15th: Reminder sent to participants to submit their projects by the end of the month.
  • February 28th: Final deadline for project submissions. No late submissions accepted.

Note: Projects must be submitted in accordance with the submission guidelines (file format, size limits, etc.).

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5. Judging Period

• Start Date: March 1st
• End Date: March 7th
• Milestones:
  • March 1st: Judges begin evaluating all project submissions based on predefined judging criteria.
  • March 3rd: Mid-point review by judges to assess progress and ensure consistency in evaluation.
  • March 7th: Final judging completed. All results are compiled for review by the SayPro team.
  • March 7th: Judges’ scores and feedback are sent to the SayPro team for analysis.

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6. Finalist Announcement

• Date: March 10th
• Milestones:
  • March 10th: Top 10 finalists are announced and notified via email.
  • March 10th: Finalists are invited to participate in the final round of the competition, which includes an in-person or virtual presentation of their projects.
  • March 10th: Participants who did not make it to the final round will receive feedback and certificates of participation.

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7. Final Presentation and Award Ceremony

• Date: March 15th
• Milestones:
  • March 15th: Final presentations begin. Finalists will present their projects live to the judging panel and the audience (in-person or virtually).
  • March 15th: Judges provide live feedback and assess the presentations based on innovation, impact, and execution.
  • March 15th: The award ceremony will be held to announce the winners, distribute awards, and recognize the achievements of all participants.
  • March 15th: Winners are publicly announced on SayPro’s website and social media channels.
  • March 15th: Certificates and awards are given to winners and participants.

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8. Post-Competition Activities

• Start Date: March 16th
• End Date: March 20th
• Milestones:
  • March 16th: Post-competition survey sent to all participants, judges, and sponsors to gather feedback on the event.
  • March 18th: Analysis of feedback and final report compilation.
  • March 20th: Final report is prepared, summarizing key achievements, participation data, feedback, and areas of improvement for future competitions.
  • March 20th: Thank you email sent to all participants, sponsors, and judges.

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9. Follow-Up and Engagement

• Start Date: March 21st
• Ongoing Milestones:
  • March 21st and beyond: Follow-up engagement with winners and top participants for potential collaboration, internships, or project development opportunities.
  • March 21st and beyond: Continued promotional efforts to showcase participant success stories, project innovations, and lessons learned.

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Additional Notes:

• Key Deadlines: Ensure all deadlines are strictly adhered to for smooth event execution.
• Communication: Regular updates via email and SMS will be sent to all participants throughout the competition period to keep them informed.
• Time Zone Considerations: All times are based on [Time Zone]. Be sure to adjust for any local time differences for virtual meetings or submission deadlines.

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Conclusion:

The SayPro Event Schedule serves as a critical tool to ensure that the Science and Technology Competitions are executed efficiently and on time. It outlines all the major steps in the competition process, from registration to the final award ceremony, with clear milestones and deadlines. Adherence to this schedule will help to maintain a seamless flow, ensuring that all stakeholders (participants, judges, sponsors, and organizers) are aligned and prepared for each stage of the competition.