SayPro Monitoring User Activity

Task Title:

Set Up Monitoring for User Activities Based on Their Roles

Objective:

To ensure transparency, accountability, and security in content management by tracking user actions within SayPro’s CMS based on assigned roles and permissions.

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Task Description:

Participants will be responsible for setting up systems and processes that monitor and record the activities of all users in the SayPro Content Management System (CMS). This includes tracking who created, edited, approved, published, or deleted content, as well as any changes made to user roles or settings.

By implementing user activity monitoring, SayPro aims to:

• Detect and address unauthorized actions swiftly.
• Maintain an accurate audit trail for compliance with internal policies and external regulations.
• Support responsible use of CMS privileges by all team members.

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Key Activities:

1. Review CMS Monitoring Tools
   Identify and explore built-in and third-party tools available in SayPro’s CMS that allow user activity tracking (e.g., audit logs, change history, role logs).
2. Configure Activity Logs
   Enable or customize system logging features to capture key actions such as:
   • Content creation and edits
   • Role or permission changes
   • Post approvals or rejections
   • Publishing and unpublishing actions
   • Deletion of content or users
3. Set Monitoring Levels Based on Roles
   Apply role-based tracking—for example:
   • More frequent or detailed logs for Administrators
   • Basic activity logs for Contributors and Editors
   • Alerts for high-risk actions (e.g., bulk deletions, permission escalations)
4. Create a Reporting Structure
   Establish a schedule for generating reports or summaries of user activity to be submitted to the SayPro Posts Office or SayPro Marketing Royalty (SCMR) for oversight.
5. Enforce Accountability
   Develop a protocol for flagging suspicious or unauthorized actions and define the process for reviewing these cases.

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Learning Outcomes:

Upon successful completion of this task, participants will be able to:

• Configure and use user activity logs within SayPro’s CMS.
• Understand how to monitor system usage in a way that supports security and performance.
• Align user activity monitoring with organizational role structures and workflow processes.
• Document findings and produce regular compliance and activity reports.

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Supervised By:

• SayPro Posts Office
• SayPro Marketing Royalty (SCMR)
• Referenced in SayPro Monthly January SCMR-4