SayPro Post-Event Evaluation for Theatre Performances.

Collecting and Compiling Audience and Judges’ Reviews to Share with Participants

The SayPro Monthly Theatre Performances event held throughout January 2025 culminates with a detailed post-event evaluation on January 31, 2025. This phase is dedicated to collecting and compiling all feedback from both the audience and judges, which will then be shared with the participating theatre groups. The feedback provided will help performers understand how their work was received, and offer insights for future improvement and growth.

1. Overview of the Post-Event Evaluation Process

The post-event evaluation process will involve gathering comprehensive feedback from two key groups:

• Judges: Theatre experts, critics, directors, and actors who evaluated the performances based on a set of defined criteria.
• Audience: Viewers who attended the live streamed performances, engaged with the content, and submitted feedback through comments, ratings, and live Q&A sessions.

Once collected, the feedback will be organized, compiled, and analyzed by the SayPro Competitions Office to create a clear, structured report for each participating theatre group.

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2. Feedback Collection from Judges

The judges’ reviews will cover several aspects of each performance. This includes their evaluation of the acting, directing, set design, script quality, and overall production. Judges will also provide constructive feedback aimed at helping theatre groups improve their craft.

Steps for Collecting Judges’ Reviews:

1. Judging Forms: The judges will fill out standardized judging criteria sheets immediately after reviewing each performance. These forms include ratings for specific aspects of the performance (acting, directing, script, etc.) as well as written comments.
2. Follow-Up Interviews: For deeper insights, the SayPro team may conduct brief follow-up interviews with the judges to further explore their thoughts on standout performances or areas for improvement.
3. Compiling the Reviews: Once the evaluations are submitted, the SayPro Competitions Office will compile all judges’ feedback for each performance in an organized manner, ensuring that no key details are missed.

Key Elements of Judges’ Reviews:

• Ratings on individual elements like script quality, acting, stage design, etc.
• Strengths highlighted in each performance (e.g., powerful acting, creative direction, etc.).
• Constructive Criticism for areas requiring improvement.
• Overall Impressions of the production.

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3. Feedback Collection from the Audience

The audience engagement is another critical component of the event. Since the performances were streamed live, audience members had the opportunity to interact with the productions through various channels such as live chats, polls, and Q&A sessions. Additionally, they could submit feedback in the form of ratings and comments.

Steps for Collecting Audience Feedback:

1. Live Polls and Ratings: During and after each performance, audience members will be asked to rate the performance on a scale (e.g., 1 to 5 stars). They may also be prompted to respond to specific polls or questions about particular elements of the production.
2. Comment Sections: Viewers will have the opportunity to leave comments, offering praise or constructive feedback on what they liked or didn’t like about the performance.
3. Q&A Interactions: During the post-performance Q&A, audiences can engage directly with performers and directors. These discussions provide an opportunity for live feedback on specific aspects of the performance.
4. Post-Event Surveys: After the final performance, SayPro may distribute a short audience feedback survey to collect additional insights and ratings for each performance, ensuring a more comprehensive understanding of the audience’s perceptions.

Key Elements of Audience Feedback:

• Ratings on a scale (1 to 5 stars) for overall performance quality, acting, and production.
• Specific Comments on what the audience liked or didn’t like.
• Suggestions for Improvement, such as more interactive elements or adjustments in pacing.
• Engagement Levels: Insights from live polls or interactions during the Q&A.

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4. Compiling the Reviews

Once both the judges’ and audience’s feedback are collected, the SayPro Competitions Office will proceed to compile and organize them. This process involves categorizing feedback into relevant sections (acting, directing, set design, etc.) and ensuring that both the judges’ evaluations and audience impressions are aligned and informative.

Process for Organizing Feedback:

1. Categorization: The feedback will be grouped into the following categories:
   • Judges’ Feedback (Strengths, Areas for Improvement, Ratings).
   • Audience Feedback (Ratings, Comments, Suggestions).
2. Analysis: A team within the SayPro office will review all feedback and analyze trends and common themes. This will highlight areas of strength and the most common suggestions for improvement.
3. Report Compilation: A feedback report will be created for each participating theatre group. These reports will be organized in an easy-to-read format, providing a summary of both judges’ and audience feedback, along with actionable recommendations.

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5. Sharing the Feedback with Participants

Once the feedback reports have been compiled, the SayPro Competitions Office will ensure that each participating theatre group receives their personalized evaluation. This feedback will be delivered digitally via SayPro’s platform, making it easily accessible to all participants.

Steps for Sharing Feedback:

1. Personalized Feedback Reports: Each theatre group will receive a comprehensive report containing both judges’ and audience feedback. This report will be available on SayPro’s platform in the participants’ dashboard.
2. Summarized Highlights: The key points from the judges’ and audience feedback will be summarized at the top of the report for easy review, allowing theatre groups to quickly understand the overall reception of their performance.
3. Direct Communication: The SayPro Competitions Office may also facilitate a post-event meeting or virtual conference call with the participating groups, where they can ask further questions regarding the feedback and seek clarification from the judges or event coordinators.

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6. Post-Event Engagement & Reflection

After the feedback has been distributed, SayPro will encourage a post-event reflection period. This will allow theatre groups to engage with the feedback constructively, reflect on their strengths, and consider the areas for improvement suggested by both the judges and the audience.

Post-Event Reflection Activities:

1. Follow-Up Webinars or Workshops: SayPro may offer follow-up educational opportunities, such as workshops or webinars, where theatre groups can learn from their feedback, improve their craft, and interact with industry professionals.
2. Public Recognition of Top Performers: Top-rated performances based on judges’ and audience feedback may be highlighted on SayPro’s platform and social media channels. This not only rewards top performers but also encourages all participants to strive for excellence.
3. Audience Engagement for Improvement: Theatre groups may also be encouraged to engage with their audiences directly, responding to comments or sharing their thoughts on how they plan to evolve based on the feedback received.

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7. Conclusion

The SayPro Post-Event Evaluation phase, taking place on January 31, 2025, is an essential part of the SayPro Monthly Theatre Performances. By collecting and compiling both judges’ reviews and audience feedback, SayPro aims to provide theatre groups with the necessary insights to enhance their future performances. This process will ensure that all participants receive constructive and actionable feedback, promoting continuous improvement and innovation in the theatre community.