SayPro Quarterly Science and Technology Competitions: Post-Competition Follow-Up.

SayPro Monthly January SCDR-3
SayPro Quarterly Science and Technology Competitions
By SayPro Development Competitions Office under SayPro Development Royalty SCDR

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1. Objective of the Post-Competition Follow-Up

The SayPro Post-Competition Follow-Up is a structured process aimed at:

• Acknowledging all participants for their efforts and engagement.
• Communicating competition results transparently and publicly.
• Providing feedback to participants to support their growth and development.
• Delivering prizes, certificates, and recognitions to the winners and notable participants.
• Sustaining relationships with participants, judges, and partners for future competitions.

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2. Detailed Components of Post-Competition Follow-Up

A. Communication of Results

Once the judging process is completed and winners are finalized, the SayPro Development Competitions Office will:

• Prepare an Official Results Announcement including the list of winners, runners-up, honorable mentions, and special awards.
• Publish the results on all SayPro digital platforms, including:
  • SayPro Website
  • SayPro Social Media Channels (Facebook, Twitter, LinkedIn, Instagram)
  • Email Newsletters
  • Partner and Sponsor Websites (where applicable)
• Issue a Press Release to relevant media outlets and SayPro stakeholders.

Timeline: Within 3-5 working days after the conclusion of judging.

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B. Direct Communication to Participants

Personalized Emails/Letters:

• Send a Thank You Letter to all participants, acknowledging their effort, creativity, and commitment.
• Include individual competition results and key feedback highlights.
• Share links to view the winners’ projects, recorded award ceremony (if applicable), and media articles.

Judges and Partners Acknowledgement:

• Express appreciation to the judging panel and partners who contributed to the competition.

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C. Feedback Provision

To encourage continuous improvement and learning, each participant will receive:

• A Participant Feedback Report highlighting the judges’ comments on:
  • Strengths of their submission.
  • Areas of improvement.
  • Suggestions for future competitions.
• A Summary of Evaluation Criteria & Scores.
• Links to learning resources, SayPro programs, or workshops related to science and technology development.

Method of Feedback Delivery:

• Email
• SayPro Participant Portal (optional)
• Hard copy (only upon request)

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D. Delivery of Prizes, Certificates, and Recognition

1. Prizes & Awards Distribution

• Coordinate the distribution of all promised prizes, which may include:
  • Cash prizes
  • Educational vouchers
  • SayPro merchandise
  • Scholarship or mentorship opportunities
  • Access to SayPro training programs

2. Certificates of Participation & Recognition

• Design and issue Certificates of Participation to all valid participants.
• Issue Certificates of Excellence or Achievement to winners and runners-up.
• Send digital certificates via email and optionally offer printed copies.

3. Award Ceremony (Optional)

• Organize an online or in-person Award Recognition Event to celebrate the winners, share success stories, and promote future participation.

Delivery Channels:

• Direct delivery (for local participants).
• Postal delivery (for remote participants).
• Digital delivery (PDF certificates and virtual prize vouchers).

Timeline: Within 10-15 working days after the announcement of results.

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E. Public Recognition and Media Coverage

• Create Social Media Highlights showcasing winners’ projects.
• Publish a Post-Event Article or Newsletter summarizing the competition process, participation statistics, winners, and future plans.
• Engage local media to profile outstanding participants.
• Feature winners and judges on the SayPro website as Science & Technology Ambassadors.

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F. Post-Competition Survey

To gather feedback for improvement, send a Participant Satisfaction Survey to:

• Participants
• Judges
• Sponsors and Partners

The survey will cover:

• Participant experience
• Clarity of competition guidelines
• Fairness of judging process
• Suggestions for future competitions

Survey results will inform future competition planning and improvements.

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✅ Post-Competition Follow-Up Checklist

Activity	Responsible Unit	Timeline
Official Results Announcement	SayPro Competitions Office	March
Direct Participant Communication	Competitions Office Communications Team	March
Feedback Report Delivery	Competitions Office Admin Team	March
Prize and Certificate Distribution	Competitions Office & Logistics Team	March – Early April
Public Recognition and Media Coverage	SayPro Communications Office	March – April
Participant Satisfaction Survey	Competitions Office Admin Team	April
Compilation of Post-Event Report	Competitions Office	April

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If you want, I can now prepare a detailed Post-Competition Participant Feedback Template and Post-Competition Report Template for you.
Shall I proceed?