SayPro Registration Form Template: A Document Capturing Participant Details and Submission Specifics.

SayPro Development Quarterly Writing and Journalism Competitions SCDR.3.12
Date: January 21, 2025

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The SayPro Development Quarterly Writing and Journalism Competitions (SCDR.3.12) registration form is a key document in managing the entries for the competition. It serves as an official record to collect participant details, submission specifics, and ensure the proper categorization of entries. This form is essential for maintaining order and ensuring that all participants are accounted for in the competition process.

The registration form must be clear, concise, and easy to complete. Below is a detailed description and example of how to structure the SayPro Registration Form to effectively capture all necessary information.

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1. Header Section

The form should begin with an official title and relevant details about the competition to provide context to the participants.

Title of the Form:

SayPro Development Quarterly Writing and Journalism Competitions – Registration Form
(SCDR.3.12)

Instructions for Participants:

• Please fill in all fields accurately.
• Ensure that your submission aligns with the competition’s theme and guidelines.
• The registration form must be submitted along with your completed work and any necessary supporting documents (such as consent agreements or creative statements).

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2. Participant Information

The first section of the form is dedicated to collecting personal information from the participant to ensure that their identity is correctly recorded.

Fields to Include:

1. Full Name
   First Name: [Text Box]
   Last Name: [Text Box]
2. Email Address
   Email: [Text Box]
   (This will be used for communication regarding your submission, including notifications of any updates or winners)
3. Phone Number
   Phone Number: [Text Box]
   (Optional, in case of urgent communication)
4. Affiliation/Organization (if applicable)
   Affiliation/Organization: [Text Box]
   (For participants who may be representing an organization or company)
5. Country/Location
   Country: [Dropdown/Select Box]
   (To capture participants’ geographic location, important for some regional competitions or prizes)

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3. Submission Information

This section focuses on capturing specific details about the submission, such as the category, submission title, and compliance with competition rules.

Fields to Include:

1. Category of Submission
   Please select the category your submission falls under:
   • Article
   • Essay
   • Opinion Piece
   • Other (please specify) [Text Box]
     (This helps organize submissions and ensures they are evaluated within the correct category.)
2. Title of Submission
   Title of Your Submission: [Text Box]
   (Enter the title of your article, essay, or opinion piece.)
3. Word Count of Submission
   Word Count: [Text Box]
   (Please ensure your submission adheres to the competition’s word count guidelines. Submissions outside the range may be disqualified.)
4. Submission Format
   Please specify the format of your submission:
   • Word Document (.doc/.docx)
   • PDF
   • Other (please specify) [Text Box]
     (This ensures that submissions are collected in the correct format for review.)
5. Upload Your Submission
   Upload File (Word or PDF only): [File Upload Button]
   (Participants must upload their submission using this option.)

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4. Creative Statement

The Creative Statement is a brief explanation of how the submission aligns with the competition theme. It provides insights into the participant’s approach, perspective, and objectives.

Fields to Include:

1. Creative Statement (150-200 Words)
   Please provide a brief explanation of how your submission aligns with the theme of the competition and your personal perspective on the topic.
   [Text Box]
   (Participants will be asked to provide their creative statement here.)

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5. Consent Agreement

The consent agreement is crucial for legal and intellectual property reasons, ensuring that SayPro has permission to use the submitted works for promotional and internal purposes.

Fields to Include:

1. Consent for Use of Work
   By submitting this form, I give SayPro the right to use my submission for internal and external communications, including website, newsletters, and social media posts.
   • Yes, I agree
   • No, I do not agree
     (This ensures that SayPro has the necessary rights to feature the submissions publicly, should they be selected as winners.)
2. Agreement to Terms and Conditions
   I confirm that I have read and understood the terms and conditions of the SayPro Development Quarterly Writing and Journalism Competitions, including the judging criteria and rules for submission.
   • Yes, I agree
   • No, I do not agree
     (Participants must acknowledge their understanding of the competition rules.)

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6. Additional Information (Optional)

This section can be used for any additional participant details or questions that may arise during the submission process.

Fields to Include:

1. Comments or Questions
   If you have any questions or would like to provide additional information, please use the space below:
   [Text Box]
   (This allows participants to clarify any concerns or provide extra details.)

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7. Submission Confirmation

The final section of the registration form confirms that the participant’s entry is complete and submitted.

Fields to Include:

1. Confirmation of Submission
   I confirm that all the details provided are accurate and that I am submitting my work in accordance with the competition guidelines.
   • Yes, I confirm
   • No, I would like to review my information
2. Submit Button
   Click the button to submit your registration form and attached submission.
   [Submit Button]

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Example Layout of the Registration Form:

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SayPro Development Quarterly Writing and Journalism Competitions - Registration Form
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Participant Information:
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1. Full Name: [First Name] [Last Name]  
2. Email Address: [Email]  
3. Phone Number: [Phone Number]  
4. Affiliation/Organization: [Text Box] (Optional)  
5. Country: [Dropdown]

Submission Information:
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1. Category of Submission:  
    - Article  
    - Essay  
    - Opinion Piece  
    - Other: [Text Box]  
2. Title of Submission: [Text Box]  
3. Word Count: [Text Box]  
4. Submission Format:  
    - Word Document (.doc/.docx)  
    - PDF  
    - Other: [Text Box]  
5. Upload Your Submission: [File Upload Button]

Creative Statement:
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1. Creative Statement (150-200 words): [Text Box]

Consent Agreement:
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1. Consent for Use of Work:  
    - Yes, I agree  
    - No, I do not agree  
2. Agreement to Terms and Conditions:  
    - Yes, I agree  
    - No, I do not agree

Additional Information (Optional):
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1. Comments or Questions: [Text Box]

Submission Confirmation:
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1. I confirm that all the details provided are accurate and that I am submitting my work in accordance with the competition guidelines.  
    - Yes, I confirm  
    - No, I would like to review my information  

[Submit Button]
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Conclusion

This SayPro Registration Form Template is an essential tool for managing submissions for the SayPro Development Quarterly Writing and Journalism Competitions. It effectively captures participant information, submission details, and ensures that all legal requirements (such as consent for usage rights) are met. With clear sections and user-friendly design, this form allows for efficient processing and organization of submissions, ultimately contributing to the smooth operation of the competition.