SayPro SayPro Peer Review Template (must review another unit’s submission)

Here is the SayPro Peer Review Template designed to ensure quality, credibility, and constructive feedback across departments by requiring each unit to review another unit’s M&E submission.

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✅ SayPro Peer Review Template

Document Code: SCLMR-PRT01
Purpose: To systematically review another department/unit’s Monitoring & Evaluation (M&E) submission for quality, accuracy, credibility, and alignment with SayPro standards.
Reviewer Role: Provide feedback that is specific, actionable, and evidence-based.

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🔹 1. General Information

Field	Description
Reviewed Unit/Department:	[Insert Unit Name]
Title of Submission Reviewed:	[Insert Report or Data Set Title]
Submission Period:	[e.g., February 2025]
Reviewer’s Unit:	[Insert Reviewer’s Unit Name]
Reviewer Name & Title:	[Insert Full Name & Position]
Date of Review:	[Insert Date]

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🔹 2. Review Categories

A. Completeness of Submission

• All required sections are included (narrative, data tables, annexes).
• Indicators are reported against.
• Supporting documentation is attached (photos, attendance lists, etc.).

Comments:
[Insert specific feedback on missing or incomplete elements.]

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B. Data Quality and Consistency

• Data is internally consistent and matches across sections.
• Values align with previous reporting periods (where applicable).
• No unexplained gaps, duplications, or outliers.

Comments:
[Highlight any errors, inconsistencies, or anomalies in the data.]

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C. Clarity and Presentation

• Report is clearly written and easy to understand.
• Tables, charts, or visuals are used appropriately.
• Key findings and trends are clearly highlighted.

Comments:
[Comment on readability and structure, and whether findings are easy to interpret.]

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D. Credibility and Transparency

• Data sources are documented and traceable.
• Assumptions, limitations, or biases are disclosed.
• Triangulation or validation is evident.

Comments:
[Review the strength of the submission’s credibility and transparency.]

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E. Alignment with M&E Standards

• Report aligns with SayPro’s internal M&E guidelines.
• All indicators and definitions match the official M&E framework.
• Ethical considerations (e.g., consent, anonymity) are respected.

Comments:
[Note whether the report follows standard SayPro M&E practices.]

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🔹 3. Overall Assessment

Criteria	Rating (✔ One)
Excellent (meets all expectations)	☐
Good (minor improvements needed)	☐
Fair (needs moderate revision)	☐
Poor (major concerns or incomplete)	☐

Summary Comments:
[Provide a 2–3 sentence summary of the overall quality and recommendations.]

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🔹 4. Recommendations & Next Steps

Area of Concern	Suggested Improvement	Responsible (Unit or Person)	Due Date
[e.g., Data Gaps]	Clarify missing disaggregated values	[e.g., M&E Officer – Youth]	[Insert Date]
[e.g., Incomplete Charts]	Add missing trend chart for Indicator 4	[e.g., Communications Lead]	[Insert Date]

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🔹 5. Sign-Off

Name	Unit	Signature	Date
[Reviewer Name]	[Reviewer’s Unit]	________________________	[Insert Date]
[Team Lead (optional)]	[Reviewer’s Unit]	________________________	[Insert Date]

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Note: Return this completed form to the M&E central team and the reviewed unit within 5 working days of receiving the submission.

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Would you like this as a downloadable Word or Excel template to distribute across SayPro teams?