SayPro Tagging Content Process

Objective:
To establish a systematic tagging protocol for labeling and organizing content to support efficient identification and handling during the archiving process, in alignment with SayPro’s archiving framework under SayPro Marketing Royalty (SCMR).

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1. Purpose of Tagging

Tagging content provides:

• Quick identification of posts based on lifecycle status (e.g., active, archived)
• Efficient retrieval during audits, reviews, or reinstatements
• Consistency in post management across departments and platforms
• Accurate record-keeping and compliance with SayPro’s digital retention policy

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2. Tagging Categories and Definitions

Tag Name	Purpose	Visibility	Usage Guidelines
Archived	Denotes content officially archived and no longer publicly displayed	Backend/Internal only	Applied after full archiving process is completed
Old Post	Indicates content older than the active threshold (e.g., 3 months)	Public or Internal	Used during review period to mark potential archive candidates
Inactive	Content that is no longer updated or in use but still visible temporarily	Public or Internal	Temporary tag before moving to archive
SCMR-Reviewed	Signifies content reviewed under SayPro Marketing Royalty protocols	Internal	Used during SCMR-4 Monthly or Quarterly archiving process
Pending Archival	Flags content approved for archiving, awaiting technical action	Backend/Internal	Used for scheduling archiving tasks
Live	Confirms content is active and still relevant	Public	Applied to validated content during content audit
Historical	Denotes strategic or legacy content retained for reference	Internal	Not to be deleted—used in specialized archives

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3. Tagging Workflow

Step 1: Initial Review

• All content over 3 months old is filtered using CMS metadata (date of creation or last update).
• Reviewer labels it with Old Post if it meets the initial criteria but requires further assessment.

Step 2: Eligibility Check

• Collaborate with content owners to assess relevance, compliance, and future use.
• Apply Inactive if the post is outdated but may be temporarily visible for reference.
• Mark SCMR-Reviewed once content has been assessed as part of a Monthly or Quarterly archiving round.

Step 3: Pre-Archiving Tagging

• Apply the Pending Archival tag to posts that are approved for archiving.
• Document the tag with:
  • Date of approval
  • Name of reviewer/approver
  • Associated department

Step 4: Final Archiving

• Upon technical archival:
  • Remove public-facing tags like Old Post or Inactive
  • Apply Archived tag in CMS or Digital Archive System
  • Update metadata with archival date and location (digital folder or index reference)

Step 5: Special Tagging (If Applicable)

• Use Historical tag for posts that are archived due to significance, even if older.
• Such content is stored in SayPro’s Knowledge Repository with cross-referenced links.

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4. Tagging in the CMS

Depending on SayPro’s CMS (e.g., WordPress or custom platform), tagging is implemented using:

• Custom Taxonomies (for advanced internal classifications)
• Categories/Subcategories (to sort by department or content type)
• Tag Fields or Metadata Panels (to enter one or multiple labels)
• Bulk Tagging Tools for efficient processing of large content batches

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5. Best Practices

• Ensure each content item has at least one status tag and one departmental tag.
• Maintain a master tag reference sheet for all SayPro staff involved in content handling.
• Conduct quarterly reviews to ensure tagging is up-to-date and correctly applied.
• Always log tag changes in the Archiving Tracker Sheet or CMS audit log for traceability.

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6. Documentation & Reporting

All tagging activities must be recorded in the SayPro Post Archiving Log, which includes:

• Post title and link
• Previous and current tags
• Action date
• Assigned personnel
• Department and content type
• Notes or approvals attached

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7. Training & Access

Only authorized personnel from the SayPro Posts Office and SCMR team may add or modify certain tags such as Archived and SCMR-Reviewed. Proper training is provided to ensure tagging standards are maintained across the board.

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Example Use Case

Post Title: SayPro Learnership Applications Open – Q1 2023
Current Date: April 10, 2025
Tagging Outcome:

• Old Post (since it’s over 12 months old)
• Reviewed by SCMR → SCMR-Reviewed
• Approval granted → Pending Archival
• Post moved to internal archive → Archived tag applied