SayPro Templates to Use: Attendance Sheet Template.

SayPro Templates to Use: Attendance Sheet Template

The Attendance Sheet Template for the SayPro 5-Day Diving Camp is an essential tool for tracking the attendance of participants during both theoretical lessons and practical diving sessions. This sheet ensures that participants are present for all required sessions, enabling instructors and camp coordinators to monitor engagement and identify any potential gaps in training or attendance.

The attendance sheet will also be useful for record-keeping, ensuring that each participant’s presence is documented in case of any future references, such as certification processes, reports, or legal documentation.

Below is a detailed breakdown of the Attendance Sheet Template:

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1. Camp Details

• Camp Title: SayPro 5-Day Diving Camp
• Camp Dates: _______________________________ (Start Date) to _______________________________ (End Date)
• Location: _______________________________ (Dive Site Name/Location)
• Instructor(s): _______________________________ (Names of Instructors)

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2. Participant Information

This section collects the basic details of each participant to ensure that attendance is tracked accurately.

Participant Name	Emergency Contact	Phone Number	Email Address	Medical Information (Optional)
_____________________	______________________	_________________	__________________	__________________________________
_____________________	______________________	_________________	__________________	__________________________________
_____________________	______________________	_________________	__________________	__________________________________

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3. Attendance Tracking Columns

This section is where daily attendance will be tracked for each participant. The sheet includes both theoretical lessons and practical diving sessions. Each day is broken down into specific sessions, such as morning and afternoon classes, along with practical dives.

• Date: The date each session takes place.
• Session Type: Indicates whether the session is theoretical (theory) or practical (dives).
• Session Time: Specifies the time for each session (e.g., 9:00 AM – 12:00 PM for theoretical lessons, or 1:00 PM – 3:00 PM for practical dives).
• Attendance Mark: In this column, instructors mark attendance with checkboxes (✓ for present, X for absent). In cases of partial attendance (late arrivals, early departures), the time can be noted (e.g., “Late: 9:15 AM”).

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Date	Session Type	Session Time	Participant 1	Participant 2	Participant 3	Participant 4	Participant 5	…
01/01/2025	Theory Lesson 1	9:00 AM – 12:00 PM	[ ] Present [ ] Absent	[ ] Present [ ] Absent	[ ] Present [ ] Absent	[ ] Present [ ] Absent	[ ] Present [ ] Absent	…
01/01/2025	Practical Dive 1	1:00 PM – 3:00 PM	[ ] Present [ ] Absent	[ ] Present [ ] Absent	[ ] Present [ ] Absent	[ ] Present [ ] Absent	[ ] Present [ ] Absent	…
02/01/2025	Theory Lesson 2	9:00 AM – 12:00 PM	[ ] Present [ ] Absent	[ ] Present [ ] Absent	[ ] Present [ ] Absent	[ ] Present [ ] Absent	[ ] Present [ ] Absent	…
02/01/2025	Practical Dive 2	1:00 PM – 3:00 PM	[ ] Present [ ] Absent	[ ] Present [ ] Absent	[ ] Present [ ] Absent	[ ] Present [ ] Absent	[ ] Present [ ] Absent	…
03/01/2025	Theory Lesson 3	9:00 AM – 12:00 PM	[ ] Present [ ] Absent	[ ] Present [ ] Absent	[ ] Present [ ] Absent	[ ] Present [ ] Absent	[ ] Present [ ] Absent	…
03/01/2025	Practical Dive 3	1:00 PM – 3:00 PM	[ ] Present [ ] Absent	[ ] Present [ ] Absent	[ ] Present [ ] Absent	[ ] Present [ ] Absent	[ ] Present [ ] Absent	…
…	…	…	…	…	…	…	…	…

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4. Total Attendance Summary

At the end of each day or camp session, the Total Attendance Summary is calculated to provide a clear record of the overall attendance for each participant. This helps identify if any participant has missed a significant portion of the camp, and it can be useful for determining eligibility for certification at the end of the camp.

Participant Name	Total Theory Sessions Attended	Total Practical Dives Attended	Overall Attendance Percentage	Comments
______________________	_________________________________	_________________________________	________________________________	___________
______________________	_________________________________	_________________________________	________________________________	___________
______________________	_________________________________	_________________________________	________________________________	___________
______________________	_________________________________	_________________________________	________________________________	___________

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5. Signature and Final Notes

At the end of each camp day or camp week, instructors or camp coordinators should review the attendance sheet for any discrepancies or missing information. The final signature section ensures that the attendance sheet is checked and validated.

• Instructor Name: _________________________
• Instructor Signature: ______________________
• Date: __________________________

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6. Special Attendance Notes (Optional)

• Absences: If a participant is absent, instructors should note the reason, if provided (e.g., illness, personal reasons, etc.).
• Late Arrivals/Early Departures: Any participant who arrives late or leaves early from any session should have the time documented.

Example Notes Section:

• Participant 1 arrived late to the Theory Lesson on 01/01/2025 (9:30 AM instead of 9:00 AM).
• Participant 4 missed the Practical Dive on 03/01/2025 due to personal reasons.

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Conclusion

The Attendance Sheet Template is a vital document for the SayPro 5-Day Diving Camp, ensuring accurate tracking of participant presence in both theoretical lessons and practical dive sessions. It allows instructors and camp coordinators to monitor engagement, manage attendance-related concerns, and assess participant eligibility for certification. By maintaining a detailed and organized attendance log, SayPro ensures a smooth and effective camp experience while adhering to safety and operational standards.