SayPro Templates to Use: User Permissions Report Template

The SayPro User Permissions Report Template is a structured, auditable spreadsheet designed to document all current permissions assigned to users within the SayPro platform. It allows administrators and project leads to maintain clarity, control, and accountability over access rights, ensuring that permissions align with the organization’s governance, security policies, and the SayPro Marketing Royalty SCMR standards—specifically under SCMR-4 user role tracking.

This template will be used to:

• Audit who has access to what functions.
• Identify any unauthorized permission escalations.
• Ensure users only have permissions needed for their roles (principle of least privilege).
• Support SCMR-4 compliance reporting and workflow evaluations.

---

1. Purpose of the User Permissions Report Template

• Centralized Permission Tracking: Consolidates all user permissions into one view.
• Access Control Management: Helps quickly identify over- or under-privileged users.
• Facilitates Audits: Ensures transparency and accuracy during internal or external audits.
• Supports Workflow Security: Protects sensitive content and data by showing exactly what users can do.
• Feeds into Royalty and Performance Reviews: Aligns user capabilities with content output under SayPro’s performance-based compensation model.

---

2. Template Structure and Recommended Columns

Column Name	Description
User Name	Full name of the user or team member.
User ID / Username	Unique system login name or CMS ID.
Current Role	Assigned role (e.g., Contributor, Editor, Administrator).
Content Creation	Yes/No – Can the user create content (drafts, posts)?
Content Editing	Yes/No – Can the user edit their own or others’ content?
Approval Authority	Yes/No – Can the user approve submitted content?
Publish Rights	Yes/No – Can the user publish content live on the platform?
Media Management	Yes/No – Can the user upload/edit images, videos, files?
Analytics Access	Level of analytics access (None / Own Content / Full).
User Management Access	Yes/No – Can the user create, delete, or modify user accounts or roles?
Platform Settings Access	Yes/No – Can the user configure CMS/system settings?
Last Permission Review	Date permissions were last reviewed/approved.
Reviewed By	Name of admin or officer who reviewed/approved the permissions.
Notes / Exceptions	Any special permissions granted or role-based exceptions to standard rules.

---

3. Sample Entry (Example Row)

User Name	User ID	Current Role	Content Creation	Content Editing	Approval Authority	Publish Rights	Media Management	Analytics Access	User Management Access	Platform Settings Access	Last Permission Review	Reviewed By	Notes
Thandi Khumalo	tkhumalo	Editor	Yes	Yes	Yes	Yes	Yes	Full	No	No	2025-04-01	Admin J.Dube	Approved for live news edits

---

4. How to Use the Template

Step 1: Populate User List

• Include all users with active roles in the SayPro CMS, including new, existing, and temporary users.

Step 2: Record Permissions Per User

• For each user, indicate “Yes” or “No” for each action-based permission.
• Use dropdown lists or conditional formatting to ensure consistency.

Step 3: Conduct Regular Reviews

• Schedule monthly or quarterly reviews to ensure permissions remain appropriate.
• Update the “Last Permission Review” and “Reviewed By” fields during each audit cycle.

Step 4: Integrate with Role Assignment Template

• Use this alongside the Role Assignment Template to ensure consistency between a user’s role and their actual permissions in the system.

Step 5: Submit as Part of SCMR-4 Reports

• Include the completed template in your monthly SCMR-4 submission to the SayPro Posts Office to support compliance tracking and user accountability.

---

5. Use Cases and Benefits

• Audit Readiness: Instantly present a full breakdown of permissions for review or investigation.
• Security Assurance: Spot potential access risks or violations quickly.
• Performance Evaluation: Aligns permissions with actual content engagement and contribution data.
• Team Clarity: Provides a visible structure for who controls or influences what in the CMS workflow.
• Change Documentation: Keeps a record of when and why permissions were granted, changed, or revoked.

---

6. Maintenance Best Practices

• Version Control: Keep historical versions for audit tracking and rollback reference.
• Controlled Access: Restrict editing of this template to administrators or designated leads.
• Integration with SayPro CMS: Where possible, synchronize data with actual system logs for real-time updates.
• Review Schedule: Set monthly reminders for permission audits, especially before SCMR reporting deadlines.

---

7. Conclusion

The SayPro User Permissions Report Template is a vital tool for effective platform governance. It helps track who can do what within the SayPro CMS and ensures that all permissions are assigned appropriately and transparently. By using this template, participants will support secure platform operations, uphold workflow accountability, and contribute to accurate royalty distribution under the SayPro Marketing Royalty SCMR model.