SayPro Theatre Performances: Performance Preparation & Submission.

Event Name: SayPro Monthly Theatre Performances
Event Date: January 2025
Location: SayPro Virtual Platform and/or Live Event Venue
Goal: Ensure that theatre groups submit their production scripts, performance videos, or live session details for consideration by the SayPro Development Competitions Office under SayPro Development Royalty.

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Overview

The SayPro Monthly Theatre Performances is a monthly event designed to showcase the creativity and talent of theatre groups within SayPro. The event aims to foster artistic expression, collaboration, and innovation within the organization. To ensure the performances meet high standards, the process begins with a structured performance submission phase. This phase will require theatre groups to submit their production scripts, performance videos, or live session details via the SayPro platform for evaluation.

This process ensures that all participants are evaluated fairly and consistently, with their performances considered for inclusion in the monthly showcase. The submissions are crucial for the selection of the best productions that will be presented during the event.

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Steps for Performance Preparation & Submission

1. Registration and Guidelines Communication

• Submit Registration Information: Theatre groups will be required to submit basic details such as the title of their performance, the number of performers, and the type of performance (script, video, or live session).
• Provide Clear Submission Guidelines: It is crucial to ensure that all theatre groups understand the submission requirements. The guidelines will cover the following:
  • Submission Format: Specify whether submissions are to be in the form of written scripts, performance videos, or live session details. If a video is required, include acceptable file formats, quality standards, and duration limits.
  • Deadline: All submissions must be made by the stated deadline, typically by the 10th of January, ensuring adequate time for review and selection.
  • Content Criteria: Provide a list of content criteria that will be evaluated, including originality, creativity, adherence to theme (if applicable), technical quality (for videos), and overall presentation.
  • Technical Requirements for Videos: Provide instructions on video quality (e.g., HD resolution, sound quality) and submission platform formats. Encourage participants to submit videos that capture the essence of their performance while meeting professional standards.

2. Performance Submission Channels

• Online Submission Portal: Participants will be required to submit their materials through SayPro’s dedicated online platform. This will streamline the process, allowing all submissions to be collected in one centralized location.
  • Submission Types:
    • Scripts: For written performances, theatre groups will upload the complete script, ensuring proper formatting and readability.
    • Performance Videos: Video submissions should capture the full performance or a sufficient excerpt. Videos should be filmed in high resolution, with clear sound and appropriate lighting. Groups should be encouraged to focus on the performance’s artistic quality, character development, and stage presence.
    • Live Session Proposals: For live performances or interactive sessions, groups will submit a detailed proposal outlining the structure of their live session, including the time, length, cast, and technical requirements.
• File Naming and Organization: Submissions should follow a standardized naming format to ensure organization. This might include the group’s name, performance title, and submission type (e.g., “GroupName_PerformanceTitle_Script.pdf”).

3. Submission Deadline and Reminders

• Set Clear Deadlines: All submissions will need to be received by a specified deadline (e.g., January 10, 2025). Late submissions may not be considered for the current event cycle.
• Automated Reminders: Prior to the deadline, participants will receive automated reminders via email and the SayPro platform, ensuring they don’t miss the submission window. These reminders will also include a checklist of required materials and guidelines to avoid any confusion.
• Confirmation of Submission: After submitting their materials, participants will receive a confirmation email or notification within the SayPro platform, assuring them that their submission has been successfully received and is under review.

4. Performance Evaluation Criteria

• Establish Judging Rubrics: All submissions will be evaluated based on specific criteria to ensure consistency and fairness. The evaluation process will focus on:
  • Creativity and Originality: Does the performance demonstrate innovative storytelling, character development, and originality?
  • Relevance and Theme Adherence: How well does the performance align with the intended theme or event objective (if specified)?
  • Technical Execution: For video submissions, judges will assess video quality, sound clarity, lighting, and editing (if applicable). For live performances, the technical aspects will include set design, costumes, and stage management.
  • Engagement and Impact: How well does the performance engage the audience? Does it evoke the desired emotional response or thought-provoking ideas?
  • Overall Presentation: Judges will evaluate the performance’s overall coherence, including the narrative structure, pacing, and interaction between performers.

5. Team Preparation and Review

• Pre-Event Rehearsals: Encourage theatre groups to conduct rehearsals ahead of their video submission or live session. For video submissions, this means ensuring the best possible take is captured, while for live sessions, it means ensuring all performers are well-prepared and that any necessary technical checks are completed.
• Internal Review Process: Groups should internally review their submissions before submitting them to the SayPro platform. This may include:
  • Reviewing the script for clarity and cohesiveness.
  • Conducting a final run-through of the performance video.
  • Ensuring that live sessions are properly coordinated and rehearsed to avoid any technical issues.

6. Post-Submission Process

• Submission Review and Feedback: Once all submissions are in, the SayPro Development Competitions Office will begin reviewing them based on the established criteria.
  • Internal Review Committee: A committee, including experts in theatre, creative arts, and performance production, will assess the submissions and select those that will be featured in the event.
  • Feedback for Participants: Theatre groups whose submissions are not selected will receive constructive feedback, helping them improve future performances. This will include suggestions for improving their submission, whether it’s refining the script, improving video quality, or better rehearsing live sessions.

7. Final Selection and Announcement

• Final Selection: After reviewing the submissions, the selected theatre performances will be announced. These performances will be featured in the SayPro Monthly Theatre Performances event. The participants whose work is selected will be informed in advance, and any necessary logistical details will be arranged for the performance.
• Promotion: Selected performances will be promoted across SayPro’s communication channels, including email newsletters, social media, and on the SayPro website. This will help increase visibility and encourage audience engagement.

8. Technical Support and Assistance

• Provide Technical Assistance: To ensure that all participants are able to submit their materials successfully, SayPro will offer technical support for those encountering challenges with uploading videos, formatting scripts, or organizing their live session proposals.
• Testing Platforms: For those submitting performance videos, provide an opportunity for participants to test their videos on the platform in advance to ensure proper file formats and resolution.

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Timeline for Performance Preparation & Submission (January 2025)

1. January 1-10, 2025:
   • Submission period for all participants.
   • Theatre groups submit their production scripts, performance videos, or live session proposals via SayPro’s platform.
   • SayPro sends automated reminders to ensure submissions are on track.
2. January 11-14, 2025:
   • Internal review period for submissions by the SayPro Development Competitions Office.
   • Selection of performances for inclusion in the event.
3. January 15-17, 2025:
   • Notification sent to selected theatre groups for participation in the SayPro Monthly Theatre Performances event.
   • Non-selected participants receive feedback on their submissions.
4. January 18-20, 2025:
   • Final rehearsals and technical checks for live session participants.
   • Promotion and marketing of selected performances across SayPro’s communication channels.
5. January 21-30, 2025:
   • Live or streamed performances take place.

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Conclusion

The Performance Preparation & Submission phase for the SayPro Monthly Theatre Performances is a critical part of the event, ensuring that all theatre groups are well-prepared and submit their best work. By providing clear guidelines, offering technical support, and establishing a structured submission and evaluation process, SayPro ensures that the event runs smoothly and provides an opportunity for all participants to showcase their creative talents. The feedback and selection process will foster an atmosphere of continuous improvement, innovation, and artistic expression within the SayPro community.