Purpose: The SayPro Performance Registration Template is designed to streamline the submission process for theatre groups entering the SayPro Monthly Theatre Performances competition. This form will collect necessary information about the production, including details of the theatre group, the performance itself, and the associated media (e.g., scripts, videos, promotional materials). The aim is to ensure that all relevant data is collected in a structured and user-friendly format, allowing SayPro’s team to review, approve, and showcase submissions effectively.
1. Theatre Group Information
This section gathers the essential details about the theatre group. It will help identify the team submitting the performance and provide basic contact information.
- Theatre Group Name
- (Required field) Enter the full name of the theatre group or company.
- Primary Contact Person
- (Required field) Name of the lead contact person (director, manager, producer, etc.).
- Email Address
- (Required field) Provide a valid email address for communication.
- Phone Number
- (Required field) Provide a contact number for urgent communications or event-related needs.
- Website or Social Media Handles
- (Optional) Provide links to any official websites, social media profiles, or platforms where the theatre group has an online presence.
- Location
- (Required field) Indicate the primary city or country where the theatre group operates.
2. Performance Details
This section collects detailed information about the specific performance that is being submitted to the SayPro competition. These details are critical for categorizing and evaluating the submission.
- Performance Title
- (Required field) Enter the title of the performance.
- Playwright(s) and Director(s)
- (Required field) List the names of the playwright(s) and director(s) responsible for the production.
- Performance Synopsis (100-300 words)
- (Required field) Provide a brief description of the performance, including the central themes, plot, and character arcs. This will help the judges and audience understand the essence of the production.
- Performance Genre
- (Required field) Select the genre of the performance (e.g., Drama, Comedy, Musical, Thriller, etc.).
- Performance Duration
- (Required field) Indicate the total length of the performance (e.g., 1 hour, 30 minutes).
- Cast and Crew
- (Required field) List the names of the principal cast members and key crew, including the director, producer, lighting designer, set designer, costume designer, etc.
3. Media Submission
In this section, theatre groups will provide the necessary media files that showcase the production. Media can include scripts, promotional videos, rehearsal footage, and images that give insight into the performance.
- Script (PDF or Word Document)
- (Required field) Upload the full script of the performance in PDF or Word format. This ensures that the judges can review the content and dialogue of the play.
- Performance Video or Teaser (Link or Upload)
- (Required field) Submit a performance video (full or teaser) of the play. If the performance has been previously filmed, a link to the video (e.g., YouTube, Vimeo) may be submitted, or a file can be uploaded directly. The video should showcase at least 10-15 minutes of the play to give the judges a clear understanding of the production quality.
- Production Photos (Optional)
- (Optional) Upload high-quality images that represent the set, costumes, actors, and key moments of the performance. This provides additional visual context for the judges.
- Promo Materials (Optional)
- (Optional) Upload any promotional materials such as posters, flyers, or press kits to help judges and viewers understand the marketing and public reception of the production.
4. Technical Specifications
This section will ensure that all performance submissions meet the technical and creative guidelines set by SayPro.
- Technical Requirements (Lighting, Sound, Set, etc.)
- (Required field) Provide a list of any special technical requirements for the performance. This could include lighting setups, sound systems, or stage elements needed to deliver the production as intended. This helps with planning for live streaming or recording the performance.
- Preferred Performance Format
- (Required field) Select the preferred format for the submission:
- Live Streamed Performance
- Pre-recorded Performance
- Both Live and Recorded
- (Required field) Select the preferred format for the submission:
- Availability for Live Performance
- (Required field) Specify whether the theatre group is available for live streaming of the performance during the competition. Provide a range of dates if possible.
- Languages or Accessibility Needs
- (Optional) Indicate if the performance will require specific language accommodations (e.g., subtitles) or if it has any accessibility needs (e.g., sign language interpreters, audio descriptions, etc.).
5. Submission Agreement
This section is designed to ensure that theatre groups understand and agree to the terms and conditions of submission.
- Terms and Conditions Agreement
- (Required field) By checking this box, the theatre group agrees to the terms of participation in the SayPro Monthly Theatre Performances competition, including copyright, media rights, and responsibility for the accuracy of the submitted materials.
- Consent for Streaming and Recording
- (Required field) By checking this box, the theatre group agrees to the live streaming or recording of their performance by SayPro, as well as the use of any submitted media for promotional purposes.
- Confidentiality and Privacy Agreement
- (Required field) Acknowledge that any information submitted will remain confidential and will only be shared with the appropriate parties involved in the judging process.
6. Contact Preferences
In this section, theatre groups can specify how they prefer to be contacted and any specific communication needs.
- Preferred Method of Contact
- (Required field) Select your preferred method of communication:
- Phone
- Text Message
- Social Media
- (Required field) Select your preferred method of communication:
- Best Time for Communication
- (Optional) Indicate the best times for SayPro’s team to contact you if necessary.
7. Submit Button
Once all fields are filled out, the theatre group can submit their registration and performance details through the “Submit Registration” button. After submission, a confirmation email will be sent, and the theatre group will be able to track their submission status on the SayPro platform.
Conclusion
The SayPro Performance Registration Template is designed to be a user-friendly, comprehensive tool for theatre groups to register their performances for the SayPro Monthly Theatre Performances competition. It collects vital information in a structured format, ensuring that all submissions meet the technical and creative guidelines, and enables the judges and audience to fully appreciate the submitted work. By organizing the registration process into clear sections, it ensures that each performance is evaluated fairly, with the necessary context provided to all involved.
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