SayPro Valentine’s Day Event Agenda

VALENTINE’S DAY

SayPro Valentine’s Day Event Plan

Event Agenda:

• Event Name: SayPro Valentine’s Day Event
• Date: February 14, 2025
• Location: 6863 Peach Rd, Diepsloot Ext 10 Randburg 2189

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Event Timeline & Agenda

Time	Activity	Responsibility	Notes
10:00 AM	Staff & Volunteer Check-in	Event Coordinator	Set up registration desk, ensure volunteers have name tags & schedules.
10:30 AM	Venue Setup & Decoration	Volunteers, Decor Team	Decorate with Valentine’s Day theme (roses, hearts, etc.)
11:30 AM	Speaker and Participant Arrival	Event Coordinator	Ensure all speakers and participants are ready and briefed.
12:00 AM	Song & Prayer	By Board Members	Song and prayer
11:15 AM	Welcoming our Guest & Participants	Speaker 1	Short welcome speech. Overview of the event agenda and objectives.
12:00 PM	Opening Speech	SayPro Chief Development Royalty	  Welcome and Purpose: Greet attendees and highlight the event’s focus on celebrating love, connection, and meaningful relationships.
1:30PM	Fun Valentine’s Game	Game	Secret Admier
2:00 PM	Music	Staff & Volunteers	Romantics Song
2:45 PM	Dancing	Junior Dance Evolution Funk	Dancing
3:10 PM	Choir	Esibonaka Lisweni Reformed Gospel Choir	Choir
3:30 PM	Modelling	Laysh Lays	Modelling
3:45 PM	Awards	Mr Makano & Chief Development Royalty	For participants
3:55 PM	Closing Speech	Mr Makano	Recap of the day, thanking speakers, volunteers, and participants
4:00 PM	Song & Prayer	By Board Member	Song & Prayer

Confirmation of Speakers and Participants

Confirmed Speakers:

1. Speaker 1: [Full Name]
   1. Topic: Love in the Workplace
   2. Role: Keynote Speaker
   1. Time: 11:15 AM – 12:00 PM
2. Speaker 2: [Full Name]
   1. Topic: Acts of Kindness in Professional Environments
   2. Role: Guest Speaker
   1. Time: 2:00 PM – 2:45 PM
3. Panelists: [Full Name, Title]
   1. Topic: Creating Meaningful Connections
   2. Role: Panelists (3-4 participants)
   1. Time: 12:00 PM – 1:00 PM

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Confirmation of Event Schedule & Timeline

• Event Start: 11:00 AM (Welcome Speech)
• Keynote Speech: 11:15 AM – 12:00 PM
• Panel Discussion: 12:00 PM – 1:00 PM
• Fun Valentine Game: 1:00 PM – 2:00 PM
• Second Speaker: 2:00 PM – 2:45 PM
• Interactive Activity: 2:45 PM – 3:30 PM
• Event End & Clean-up: 4:10 PM

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Staffing & Volunteers

• Event Coordinator: Daniel Makano
  • Responsibility: Oversee the entire event, ensure smooth flow, manage schedules.
• Decor Team: Staff + Volunteers
  • Responsibility: Decorate venue with Valentine’s Day theme, ensure the space is inviting and festive.
• Registration Desk: [Volunteer ( Tshepo Ndlovu, Linah Ralepelle]
  • Responsibility: Check-in participants, distribute name tags and materials.
• Technical Support: Andries Macuacua
  • Responsibility: Set up microphones, speakers, projectors, and any other tech needs.
• Interactive Activity Team: Participants
  • Responsibility: Guide participants through the team-building exercise.
• Clean-up Crew: Volunteer Team & Staff
  • Responsibility: Ensure the venue is cleaned and everything is packed up after the event.

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Materials Needed:

• For Event Setup:
  • Valentine’s Day themed décor: flowers, hearts, banners, etc.
  • Tables and chairs for panel discussion.
  • Projector, screen, and microphones for speakers.
  • Signage (Event schedule, directions, etc.).
• For Interactive Activity:
  • Materials for team-building exercise (e.g., puzzles, ice-breaker cards).
• For Speakers:
  • Presentation clickers, mics, laptops, etc.

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Walk-Through Plan

• Date: February 13, 2025
• Time: 2:00 PM
• Participants: Event Coordinator, Technical Team, Decor Team
• Objective:
  • Ensure that the venue is set up as planned.
  • Test all AV equipment (microphones, projectors, sound system).
  • Confirm layout and seating arrangement for speakers, panelists, and audience.
  • Walk through timing of event, ensuring smooth transitions between each segment.